Open L5 BG12-18 (400pts) VTF Charlottesville at The Club at Glenmore

Sanctioned By

Tournament ID:	Dates:	Divisions:
300021120 Skill Level: Intermediate Advanced	September 25-28, 2020	Level 5 Boys' & Girls' Singles: 78' Yellow Ball 12-18 (FICQ)

Section:	District:	Surface Type	Draws Posted:	Last Updated:
Mid-Atlantic	Virginia	UNKNOWN	9/24/2020	9/29/2020 12:50:13 PM (Eastern Time)

Organization
Org Name:	Virginia Tennis
Org Phone:
Org Fax:
Org Website:
Org Address:	Tournament Site: The Club at Glenmore 1750 Piper Way Keswick, VA 22947 Map

Contacts
Director:	Donny Weed
Director Phone:	donny@virginiatennis.org
Director Cell:
Director Fax:
Director Email:	donny@virginiatennis.org
Referee:	Donnell Stewart
Referee Phone:
Referee Email:

Entry Info
Entries Closed:	Tuesday, September 22, 2020
Entry Information:	$81.13 per player.
Checks Payable to:
Send Checks to:
Tournament Website:	http://www.virginiatennis. org/tournaments

Notes

Update - Saturday - 7:45a
Thank you for your patience during the weather delay. After consulting with Glenmore, the match times have been revised and published on the tournament home page. Matches begin at 12p. Please confirm the start of your matches.

Update - Saturday 6:30a
All matches at 8a and 9:30a are delayed. Once the Club determines how long it will take the courts to be playable, we will send out an update at approximately 7:15-7:30a

Update - Friday 10:00p
We are closely monitoring the weather and if there any weather related issues, they will be posted here as well as sent out via email. If you would like to receive any weather updates by text, please text 757-255-8780 with the message "Weather Update 9/26".

Draws will be limited to 8 players per division.

Due to ongoing challenges associated with Covid 19 every tournament is being reviewed to verify that all recommended safety protocols can be met. There may be situations where a previously posted event may need to modify draw sizes, formats, or divisions to ensure safety for all participants. In the event of a change notification of such changes shall be posted on the registration page for the event impacted and all registrants will be notified by email. Please verify that you are providing up to date contact information when registering so that you receive all updates.

Communication with the Tournament Director
For all communication, please email donny@virginiatennis.org. This helps provide a paper copy for tournament communication.All withdrawals after the deadline must be done via email.

Required Guidelines from USTA Mid-Atlantic for Tournament Participants
Spectators and individuals outside of participants may be limited. Players under the age of 18 may be accompanied by one parent or guardian.

Individuals at high risk should evaluate their participation.
Participants are required to:
Adhere to below criteria for participating in a USTA Tournament:
No signs or symptoms of COVID-19 in the past 14 days.
No close sustained contact with anyone who is sick within 14 days of the event.

Complete a COVID-19 self-check screening of health each day of participation. If you answer YES to any of the screening questions below you must stay home and not participate.
A new fever (100.4�F or higher) or a sense of having a fever?
A new cough that cannot be attributed to another health condition?
New shortness of breath that cannot be attributed to another health condition?
New chills that cannot be attributed to another health condition?
A new sore throat that cannot be attributed to another health condition?
New muscle aches that cannot be attributed to another health condition or specific activity?

Those with signs or symptoms of COVID-19 during the event may be asked to leave the venue.
Sign a USTA MAS Assumption of Risk and Release of Liability - COVID-19 Waiver and USTA MAS General Participation - Assumption of Risk and Release of Liability and Photo Release to participate.
Follow all CDC guidelines related to social distancing and personal hygiene. This includes but is not limited to:
Wash your hands often or use a hand sanitizer that contains at least 60% alcohol.
Stay at least six to ten feet from other people per local and state orders.
Cover your mouth and nose with a cloth face cover when around others and not actively playing tennis. Face coverings should not be placed on anyone that has trouble breathing or is unable to remove the mask without assistance. Wearing a mask is not required or recommended when playing.
Cover coughs and sneezes.
Monitor your health.

When registering for the event, ensure cell phone information is accurate for real time communication from tournament organizers
Check with the facility location ahead of time for any protocols that may apply.
Arrive at the venue dressed for your match 10 -15 minutes before your allotted start time and depart the venue immediately after the match. Do not use the locker rooms or showers and avoid touch points when entering and exiting.
Players must bring their own water.
Avoid entering the court until previous players exit and maintain social distancing.
Do not share any equipment or other items (racquet, water bottles, food) with partner or opponents.
Each player shall handle his/her own new set of tennis balls and either mark them or vary the ball number. When returning balls to opponent or from another court, use your racquet/foot to send back.
Score tenders will not be in use at this facility, clearly verbalize the score at the start of each point. Players also bring a means to keep score themselves (ex. personal scorekeepers or pen and paper.)
In the event there is no official, toss the coin or spin the racquet that maintains social distance between players and the same person conducts and retrieves the coin and/or racquet. If there is an official, they will conduct the coin toss.
Maintain six to ten feet of distance when changing sides and communicating with each other per local and state orders. Players must change on opposite ends of the net.
No handshake after completion of the match. Acknowledge the completion of the match with a thumbs up or a "good match" across the net.
Leave the courts as soon as possible, taking with you all your items (tennis balls, water bottles, etc.).
Follow check in and score reporting protocol as directed by the Tournament Director.

Recommended Guidelines from USTA Mid-Atlantic for Tournament Participants
Please consider the following:
Bring tissues, cleaning wipes and a personal trash bag to pack in & pack out.
Use tissue to open gates and immediately toss tissue in your personal "trash bag."
Use the restroom at your private residence prior to your match.
Use hand sanitizer on every changeover.
Advise players to discard any gloves & one time use masks used during the match.
Advise players to use headbands, hats, wristbands to � avoid touching their faces during play.
Refrain from bringing spectators or extra players, unless outdoors and can maintain social distancing per local and state orders.

On court seating has been removed at this facility, so players and spectators may consider bringing a chair.

Late Entries
Late entries will not be accepted for any division that has players on the alternate list. Late entries may be considered for divisions with unfilled draws.

Messages

Withdrawals and Refunds
There are no refunds for players who withdraw after the selection process.

Player's Responsibility

It is the player's responsibility to know their next match time and show up in a timely manner

All players should report 15 minutes prior to EACH match throughout the tournament

All USTA rules will be enforced for lateness

Inclement Weather Information
This tournament is held on outdoor courts. Any inclement weather may result in, but is not limited to, the following:

Rescheduling of matches

Adjusting the Match Format

Canceling of Events (only in extreme circumstances)

Sportsmanship Reminder
In order to truly enjoy the sport of tennis, it is essential to display good sportsmanship which includes abiding by the rules, playing fair, and showing respect for your opponent. We expect that ALL players who compete this weekend abide by guidelines set forth by "the Code". Please click the link below to read: "The Code: The Players’ Guide for Unofficiated Matches". Good luck to all the competitors this week! Thank you! Click for the Code

MAS Regulations and Ranking Points This tournament operates in accordance with the rules and guidelines listed in USTA Mid-Atlantic Regulations and USTA Friend at Court. By registering for this event, players and parents are agreeing to be familiar with and abide by all aspects of the MAS Regulations to include meeting sportsmanship expectations, all aspects of fair play, and respecting the game of tennis.

MAS L7, L6 & L5 EVENT REFUNDS Member organizations are not required to refund players for tournaments affected by inclement weather. Per MAS regulations, in the event of inclement weather a tournament may utilize a shortened format in order to play the tournament to completion. If the tournament cannot be played, it is the MAS recommendation that players be offered a credit to a future tournament hosted by the same organization. However, this is only a recommendation and not a policy. Each member organization shall post their refund policy on the tournament homepage.

Liability Waiver
Players, parents and guardians selected for this tournament will participate with the understanding that USTA tournament activities may involve a certain degree of risk., and understand certain dangers, accidents, and/or injuries may occur. Players, parents and guardians selected for this tournament, on behalf of themselves, their personal representatives, heirs, administrators, agents and assigns, and any and all entities or persons claiming rights by or through participants, agree to and hereby release and discharge Virginia Club Holdings LLC (DBA Glenmore County Club), the Virginia Tennis Foundation, its officers, employees, agents, affiliates, partners, and insurers, from any and all claims or causes of action, both known and unknown and whether arising out of negligence, tort, contract, warranty, or otherwise which may arise from camp activities, including but not limited to my child’s use of the Club facilities and participation in USTA tournament activ

Court Surface
Both hard courts and clay courts may be used for this tournament. Respective divisions will play on the same surface throughout the tournament.

Match Format
Matches will be 2 out of 3 sets with a tiebreaker in lieu of a 3rd set. Ads will be played.

Player Selection Type

Players are selected manually by the tournament director after the close of registration.

Entry Type

Entry to this tournament is open to all USTA members. Entries must be submitted by Tuesday, September 22, 2020 11:59:00 PM Eastern Time. Only USTA members can register online if available.

Quick Reference

In the future, you can jump straight to this tournament by entering the tournament identification number: 300021120 from the searchable schedule homepage.

Division and Draw Type Abbreviations Legend

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