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IMPORTANT INFORMATION FOR PLAYERS AND PARENTS
To Players & Parents,
Congratulations
on participating in the Charlotte Fall Junior Classic! The weather forecast is
showing this weekend will be partly cloudy with highs in the upper 60s and lows
in the upper 40s.
Our playing sites are:
Queens University Tennis Center (QSC on drawsheets) 2229 Tyvola Road, Charlotte, NC 28210
Jeff Adams Tennis Center (JATC on drawsheets) 1200 West Tyvola Road, Charlotte, NC 28217
All players must
register with Match Tennis App before Friday at 5pm! This will
be your resource to check-in for matches, receive your court assignments,
report your scores after the match and for communication from the tournament.
Players who have not checked-in by that time may be withdrawn from the event.
Please note that if you have a player in each event, you must register your
player for that event. Registration for one event does not register your other
player for the other event. You may access the Match Tennis App by clicking
"MORE INFO":
The following
players have not registered with Match Tennis App as of this email and must
complete registration by 5pm today or possibly be removed from the tournament:
Alli,
Tamilore
Anthony,
Jacob
Artzt,
Hudson
Bajwa, Azad
Baranski,
Victoria
Basinger,
Mia
Bogomolov,
Maddox
Borden,
Frank
Bovard,
Lucia
Boyle,
Joseph
Brown, Corey
Bruno, Bella
Bumgardner,
Ella
Cardenas,
Amore
Carpenter,
Charles
Cary, Mone
Chandrasekar,
Srijith
Chitu,
Giulia
Choudhary,
Praneel
Conrad,
Lindsey
Dabadghav,
Eshaan
Dalal,
Saanchi
Dimitrov,
Daniel
Drane, Ian
Dwivedy,
Ishani
Erdmann,
Georg
Espinoza,
Jesus
Espinoza,
Oriana
Faint,
Mariana
Gann,
Caimbree
Garcia,
Ethan
Gipner, Ryan
Govind,
Ayana
Grewal,
Kabir
Grosser,
Joshua
Halukurike,
Rishi
Horlback,
Morgan
Hu, Aiden
Isom,
William
Johansson,
Maddux
Johnson,
Bradley
Kandekar,
Nimish
Liu, Rennie
Llerenas,
Emilio
Lovern,
Griffin
Lu, Zachary
lvovich,
Daniel
Maheshwari,
Agastya
Major, John
David
Major, Sarah
Major,
Sophia
Mathis,
Lauren
McCarty,
Madison
McKinstry,
Keaton
Miller,
Jordan
Moore,
Duncan
Nair,
Kesavan
Nallapati,
Nithin
Nikas, Maria
Ono, Sota
Patel,
Kailey
Peddy,
Tanishka
Penn, Jordan
Perezgrovas,
Carla
Presser,
Sammy
Ramireddy,
Abhinav
Ramireddy, Shruthi
Reddy, Rish
Reddy,
Shriya
Rohlman,
Daniel
Rottcher,
Oliver
Sakalouski,
Joseph
Sharma,
Anjaney
Sharma,
Sunay
Simons, Luke
Sink, Karsyn
Sison,
Alphonso Carlos
Sison,
Anisah Caryse
Smith, Isla
Spencer,
Hudson
Sriram,
Ananya
Sunthang,
Nancy
Tangirala,
Ishaan
Terrell,
Reese
Thompson,
Luke
Valle,
Wrigley
Ward,
Townsend
Willett,
Hayden
Willett,
Jackson
Wimmer,
Lauren
Zhang,
Eleanor
Zhang,
Nathan
Zhao,
Raymond
Zheng,
Wilson
Zhou, Kyle
Zhou,
Victoria
For those
who were late entries, you will receive a separate email with a link to pay the
entry fee later today. Please complete that process by Friday at 5pm.
The
Tournament Committee for the Charlotte Fall Junior Classic is comprised of:
Tournament Chair Carla O'Connor, Tournament Director Scott Handback and
Tournament Referee Tracey Horton. The tournament committee will be set up
Queens University Tennis Center. We will have a Site Referee and officials at
each of the sites.
Per
USTA/North Carolina policies, there will NOT be scoring devices on the courts.
It is suggested that players bring their own scoring devices if necessary.
There will
not be practice courts on site during the tournament, but you may warm-up at
the sites prior to the 8am matches.
When a
player checks in on Match Tennis App, they will receive a court assignment when
their court is ready. Players will then have five minutes to be on court ready
to play. If a player checks-in less than five minutes prior to their schedule
match time, then they will not receive the five minutes to get to court before
lateness penalties will be applied (see below).
Lateness
penalties will be enforced. Players should be at their playing
site and check-in on the Match Tennis App 15 minutes prior to their match time.
Lateness penalties will be based on the time that the player arrives at their
court and ready to play, NOT when they check-in on Match Tennis App. If a
player checks in on the Match Tennis App at 9:57 for a 10am scheduled match,
but does not arrive to their court until 10:03, they will be penalized for
lateness, even though they checked in on the app before their match time.
All scores
for matches should be entered into Match Tennis App before leaving the court.
To enter your score, please click the link that was sent with your court
assignment.
Any
withdrawals before or during the event or retirements during a match must send
an email to info@carolina10s.com with the reason for the withdrawal or
retirement.
Please make
sure you have reception at your playing site and ARRIVE EARLY IN CASE YOU DO
HAVE CONNECTION ISSUES.
If you have
issues with Match Tennis App, please hit the GREEN CIRCLE on the app to chat
directly with a technical support specialist at MTA. Site Directors and
Tournament Committee members do not have the technical knowledge to assist you.
Technical
issues in using Match Tennis App are NOT a reason for players and their guests
to NOT use the app for check-in, court assignments and score reporting. If you
do not have cell service at your playing site and are unable to use the app,
you may call or send a text to 828-406-7383 (at least 15 minutes prior to your
match time) so we can find a way to address the situation. Communication
received within 15 minutes of your match time will not be able to be handled
before the match is called to court.
All matches
will begin on Saturday and continue through Sunday. Players will play two
matches per day. The draw format is a 16-draw with a feed-in consolation
through quarterfinals. We will have a 3rd and 4th place playoff match. The
consolation draw will NOT be played to completion. Players will
play the best 2-of-3 tiebreak sets with a match tiebreaker in lieu of a full
third set with regular scoring for all matches.
- Although we
do not expect any inclement weather, the scoring format could be changed in the
case of rain.
- Due to North
Carolina’s Executive Order and the policies of USTA/Southern and USTA/North
Carolina in response to the executive order, there are certain policies ALL
PLAYERS and PARENTS must observe while at the facilities for the event:
- Players must
bring their own chair and set their chair up at the specified location on each
court Players may not use any chairs or benches that are on the courts,
including gazebos or shaded seating areas.
- Water and
ice will not be provided for players or parents at the event.
- Players are
limited to TWO GUESTS on the grounds at the facility during the match. The NC
Executive Order limits the number of spectators to a total of 50 for youth
sports activities. Based on the number of courts at our facilities, we are
limiting the number of guests to TWO to remain consistent at all sites.
- Players must
wear masks at all times when not on the court for a match. Their guests must
wear masks at all times when at the facility (USTA/North Carolina policy).
- Players and
their guests are asked to remain in the parking lot or in their car upon
arrival at sites and until their match is called. Players and their guests must
leave the facility within 5 minutes of the completion of their match.
- Players and
their guests are not allowed inside the buildings at the locations, except to
use the bathroom.
These
policies and procedures are to ensure that each facility is adhering to the
regulations as stipulated by USTA/Southern, USTA/North Carolina and the State
of North Carolina. Any player or their guest that is in violation of these
policies and procedures will receive a warning first. Any further violations
could result in players receiving a code violation or being suspended from the
event.
The
facilities hosting this event have graciously allowed the tournament to be
played. Please respect their policies and procedures while at their locations.
If you have
any questions, please feel free to contact us at info@carolina10s.com before
the tournament.
You can also
reach the Tournament Committee during the tournament by calling or texting
(preferred) 828-406-7383.
Travel safe
and have a great weekend of competition!
Thanks!
Scott
Scott
Handback
Tournament
Director
Charlotte
Fall Junior Classic
USTA/North
Carolina Level 3
USTA/Southern
Level 4
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TOURNAMENT PROTOCOLS & PROCEDURES
As a USTA/North Carolina Level 3 and USTA/Southern Level 4 event, we will follow all policies established by USTA/North Carolina related to the operation of the tournament. WE WILL ALSO FOLLOW ALL USTA/NORTH CAROLINA PROTOCOLS RELATED TO DEALING WITH THE CORONA VIRUS. Details of the Corona Virus Protocols are posted below and will also be emailed to all participants once player selection has been completed.
IMPORTANT TOURNAMENT INFORMATION
All Players and Parents MUST Know this Information!
While the tournament is taking many precautions to ensure the safety of all players and parents who are participating, ALL PLAYERS AND PARENTS MUST TAKE PERSONAL RESPONSIBILITY for their own safety while attending the event. The regulations below are to ensure that the tournament is doing everything it can to provide a safe competitive environment. The Tournament Staff would like to thank each of you for your questions and patience as we try to provide a quality tournament experience for each of you in the pandemic world. We ask that you comply with the rules and regulation we have laid out for the safety of everyone involved. The rules are in effect at each of the sites and will be enforced by Tournament Staff and USTA Officials.
We will maintain an Alternate List. It is the player's responsibility as an alternate to check each day to see if they have made it into the draw.
Any Alternates that may be placed in the draw beginning on Friday, October 2nd will be contacted by the Tournament Director and given a one--hour time period to determine if they wish to be placed into the draw. If the time expires, the Tournament Director will go to the next available alternate.
To access the Match Tennis App for FREE, you must use the link in the information on the Tournament Homepage. There is no fee for downloading the app if you use this link. If you DO NOT use this link, it will ask you for payment.
1. All players and parents must follow the directions given below to participate in this tournament. To ensure public safety during the COVID pandemic, all players and parents MUST follow the regulations listed or directions given by tournament officials or staff. Any player or parent that does not follow the protocols set forth below could receive a code violation or the player could be removed from the tournament and asked to leave the premises.
2. All draws will be 16-player draws, although we may select up to 32 players per age division to compete in two separate 16-player draws. Matches will be the best 2-of-3 tiebreak sets with a match tiebreak in lieu of a full third set with regular scoring.
3. The tournament will be played on Saturday and Sunday at two separate sites: Queens University of Charlotte Tennis Facility at Marion Diehl and Jeff Adams Tennis Center. (The GPS address to each site is listed below). Each site will follow the protocols listed here. These other sites are gracious enough to let us use their facilities, as many facilities in the area will not allow outsiders to use their courts. The protocols listed here are to ensure compliance with their own facility policies during the pandemic.
Queens University Tennis Facility 2219 Tyvola Road, Charlotte, NC 28210 (Marion Diehl Park)
Jeff Adams Tennis Center 1200 W. Tyvola Road, Charlotte, NC 28217
All matches will be played on hard courts. Per regulations by the State of North Carolina, no matches are to be played indoors, even if there is inclement weather. Please note that match sites are subject to change depending on actual draw sizes and specific scheduling situations.
4. Players and parents are to bring their own chairs and water to each match. The facilities will not provide seating for players or spectators and will not have water available. Each player may have TWO parents/guardians/chaperones/representatives with them on the grounds of the facility. Any other persons who may be traveling with the player MUST remain in the car for the duration of their time on the grounds of all facilities. Violations of this regulation could result in a code violation or in a player being removed from the tournament. No pets are allowed on the grounds of the facilities. Masks must be worn by players and player representatives when in any indoor building per current North Carolina law. Masks must also be worn by players and parents any time they are on the grounds of the facility (inside OR outside) per USTA/Southern regulations.
5. Only players or the person with the player may use the restroom facilities at each site. Other persons will not be allowed into the buildings at each site.
6. Players and their parties are expected to remain in their cars or leave the facility at any time there are not on court playing a match. Players are not allowed to remain on the facility grounds to watch their friend’s matches or to watch the matches for their brother or sister. Players are counted as the player representative for the purpose of these protocols when not playing a match.
7. There will be a sign on each court designating a place for Player A and Player B to place their chair and other belongings. Players MUST use this space on the court and NOT use any other benches, gazebos or other space on the court. Player A will be the player listed on the top line of the match in the drawsheet. Player B will be the player listed on the bottom line of the drawsheet for that match.
8. The person accompanying the player must set up their chair in the specified viewing area. This designated area will be a minimum of 20 feet away from the court and may require the spectator to view the match from a long distance several courts away or through windscreens on the fences. We will not be using chairs, bleachers or other seating areas at the various facilities. Violations of these protocols could result in the player receiving a code violation or being removed from the tournament and the player representative being asked to leave the grounds.
9. All matches will be played by The Code for unofficiated matches. Officials will be available at each site.
10. The protocol for all matches will be as follows:
- Players will arrive on site, REMAIN IN THEIR CAR and check in through the Match Tennis App a minimum of 15 minutes prior to their scheduled match time. See below on how to download the Match Tennis App.
- Lateness penalties will be assessed per USTA rules. This means that if a player is late getting to their assigned court by the match time, lateness penalties will apply. You must allow extra time to check-in with the Match Tennis App and then for the staff to assign courts. If a player is late reporting to a court, the excuse of "Well I checked-in by my match time and it took the staff time to assign my court" will not preclude lateness penalties. This is the reason for being ON-SITE and checking in through the Match Tennis App 15 minutes prior to your match time.
- Players must be ON SITE prior to checking in through the Match Tennis App. Violations of this protocol will be penalized. All players must remain on site once checking in through Match Tennis App.
- Players will have 5 minutes to report to their court once a court assignment is given, unless the player checks in on MTA late. Lateness penalties will apply to players who show up to their court assignment late.
- The player listed on the top line of the match in the draw will be designated as Player A. The player listed on the bottom line of the match in the draw will be designated as Player B. Players will set their chair and other items in the designated place on the court according to their designation as Player A or Player B.
- Players will spin the racquet themselves to determine choice of serve or side. Balls will already be placed on the court at the net for the match.
- One can of balls will be available for use for each match. Site Officials and staff will place the balls on each court at the net prior to play. Players may request a second can when they check in for their match by texting their name and match site to 828-406-7383.
- Upon completion of the match, players will have five minutes to leave the court, drop their match balls into the designated box and submit their final score through the Match Tennis App.
- When you receive your court assignment, you must select confirm in order to submit your score after the match.
11. All matches will play the best two of three tiebreak sets with a match tiebreaker in lieu of a full third set with regular scoring.
12. To ensure social distancing and control the flow of people at the tournament, we will utilize a SET TIME SCHEDULING FORMAT. Matches will be scheduled for specific periods throughout the day. Any match that goes past the specified timed period will continue until completed. Any match that extends past that playing time may result in the next match for that court starting late, but we anticipate being able to catch up on time in the next round for any matches that go longer.
13. Although courts may be “open” between matches. Players are NOT to use the courts for warm-up. Practice courts will NOT be available at any of the tournament facilities for practice or warm-up. There are other park and recreation facilities in the Asheville area for warm-up on a first-come, first serve basis. More information will be given prior to the tournament.
14. Once a player is assigned to a court for a match, the player MAY NOT LEAVE THE COURT FOR ANY REASON. If the player needs to use the bathroom or has another issue, they should remain on the court and RAISE THEIR RACQUET so that the USTA Officials can see them and come assist them. Players who leave the court prior to obtaining permission will be issued a Code Violation for Unsportsmanlike Conduct.
15. Bathroom breaks will be allowed based on the circumstances. Efforts by players to use a bathroom break to change the flow of the match will NOT be tolerated. Any bathroom breaks should be taken at the end of a set or on a changeover. Bathroom break requests at the end of a set where the official or Site Director feels that the player is trying to change the flow of the match may not be granted until the set is completed.
All divisions may be played on clay courts. Consolation draws may switch to another surface if necessary for delays due to inclement weather.
Please feel free to email any other questions to the Tournament Director at info@carolina10S.com
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