L5-Western States Junior Open - UTR Based

ATTENTION TOURNAMENT PLAYERS/PARENTS

THIS IS A RELEASE AND WAIVER OF LIABILITY, ASSUMPTION OF RISK, AND INDEMNITY AGREEMENTTucson Tennis Management LLC/RST/Reffkin Tennis Center/City of Tucson (TTM/RST/RTC/COT) sponsors various tennis activities and events, including, but not limited to, tournaments, leagues, group and individual instruction, workshops, court rental and usage (each, an "Event" and collectively, the "Events").

BY ENTERING/REGISTERING AND IN CONSIDERATION of being permitted to participate in any way in the EVENT(S), EACH OF THE UNDERSIGNED, for him/herself, his/her personal representatives, heirs, and next of kin:
1. HEREBY RELEASES, WAIVES, DISCHARGES AND COVENANTS NOT TO SUE {TTM/RST/RTC/COT} , and all of their directors, officers, agents, volunteers and employees,(hereinafter referred to as "Releasees") FROM ALL LIABILITY TO THE UNDERSIGNED, his/her personal representatives, assigns, heirs and next of kin FOR ANY AND ALL LOSS OR DAMAGE, AND ANY CLAIM OR DEMANDS THEREFORE ON ACCOUNT OF INJURY AND/OR EXPOSURE TO INFECTIOUS SYNDROMES OR DISEASES TO THE PERSON OR PROPERTY OR RESULTING IN ILLNESS AND/OR DEATH OF THE UNDERSIGNED ARISING OUT OF OR RELATED TO THE EVENT(S), WHETHER CAUSED BY THE NEGLIGENCE OF THE RELEASEES OR OTHERWISE. BY PARTICIPATING OR ATTENDING THIS EVENT YOU ASSUME ALL RISKS WHETHER KNOWN OR UNKNOWN.
2. HEREBY AGREES TO INDEMNIFY AND SAVE AND HOLD HARMLESS the Releasees and each of them FROM ANY LOSS, LIABILITY, DAMAGE, OR COST they may incur arising out of or related to the EVENT(S) WHETHER CAUSED BY THE NEGLIGENCE OF THE RELEASEES or otherwise.
3. HEREBY acknowledges that THE ACTIVITIES OF THE EVENT(S) MAY BE DANGEROUS and involve the risk of exposure to infectious syndromes and diseases, serious illness, injury and/or death and/or property damage and he/she ASSUMES FULL RESPONSIBILITY FOR ANY RISK WHATSOEVER, INCLUDING BUT NOT LIMITED TO BODILY INJURY, EXPOSURE, DEATH OR PROPERTY DAMAGE arising out of or related to the EVENT(S) whether caused by the NEGLIGENCE OF RELEASEES or otherwise.
4. HEREBY grants to the Releasees (and grants to the Releasees the right to grant to others), as well as their successors and assigns, in perpetuity, the irrevocable right (but not the obligation), with or without my knowledge, to film, tape, photograph, record, exhibit, edit, alter, copy, reproduce, license, sell, rent, disclose, display, publish, distribute, broadcast, webcast, prepare derivative works from or otherwise preserve, use and/or exploit in any format and/or manner now known or hereafter developed, whether commercial or non-commercial in nature (collectively, the "Use and Materials"): (1) my appearance at and/or participation in the Event; (2) my name, likeness, signature, voice, singing voice, conversation, sounds, biographical data, testimonials, and/or any other information or material secured by the Releasees in connection with my appearance at and/or participation in the Event. I agree that Releasees shall have the right to the Use and Materials, for their own account, throughout the universe and in perpetuity. I acknowledge and agree that I shall not be entitled to receive any compensation whatsoever in connection with the Releasees' exercise of its Use and Materials rights.

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Tournament directors do not have access to phone numbers and email addresses of the tournament participants UNLESS the player re-enters their contact information at the time of event registration. This means that if a player does not enter their phone and email information each time they register for a tournament, the tournament director will NOT be able to contact them for any reason, including withdrawals, defaults, byes, rain delays etc. Your cooperation will ensure that tournaments can continue to communicate necessary information to you. Thank you.

IMPORTANT -- *14s-18s are grouped together and put into draws based on their UTR (Universal Tennis Rating) to create the most level based play.*12's may be split into UTR groups as well



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Reffkin Tennis Center & DoubleTree Hotel welcome the 2020 Western States Junior Open L5

Tournament Director:
Jay Hitchcock
Jay@reffkintenniscenter.com
520-791-4896

Tournament Referee:
Rob Grady

TABLE OF CONTENTS
1) Deadlines
2) Doubles Information
3) Match Formats
4) Date And Time For Draw To Be Made And Posted
5) Tournament Selection Procedures, Alternates and Eligibility Requirements
6) Late Entries Policy
7) Withdrawal/Entry Fee Refund Policy for USTA
8) Check-In
9) Tournament Schedule ***(Schedule is tentative and subject to change)***
10) Practice Court Reservations
11) Tournament Sites
12) Practice Sites
13) Racquet Stringing
14) Major Airports
15) Enterprise Rental Car
16) Smart Watches and Electronic Devices
17) Private Hitting Sessions
18) Weather
19) Tournament Ball
20) Seeding Method
21) Dress Code
22) Thank You
23) Tournament Committee
24) Elevation in Tucson
25) Average Temperature in November
26) Upcoming Tournaments
__________________________________________________________

1) Deadlines:
Tournament Registration Deadline - Nov. 11, 2020 11:59 PM(Arizona Time)

2) Doubles Information:
There is no doubles for this event.

3) Match Formats:
12s - 18s: Best 2 out of 3 sets regular scoring with a 10-point tiebreak in lieu of 3rd set.

4) Date And Time For Draw To Be Made And Posted
Draws will be posted by Tuesday, 11/17/2020. All players are instructed to Check-In no more than 15 minutes prior to their scheduled match time.

5) Tournament Selection Procedures &Alternates: District qualifying tournaments or "Challengers" serve as regular competition and a qualifying tournament into the next Level 4 Master Series Event.
Open entry with limited draws; selection based on Southwest protocol.
http://www.southwest.usta.com/junior_comp/tournament_seeding/

6) Late Entries Policy:
Late entries to Western States will be considered only if the draw permits. Please make every attempt to register by the tournament deadline.

7) Withdrawal/Entry Fee Refund Policy for USTA Junior National Championships
After Entry Deadline:
Immediately contact the tournament if to withdraw from the tournament - telephone numbers and email addresses of the Tournament Director will be posted on the tournament's USTA TennisLink Home Page. Players must also fulfill the written verification requirements described below if the withdrawal is for injury, illness, or personal circumstance and the player wants to avoid being levied USTA Suspension Points.
Withdrawal After the Entry Deadline:
Players who withdraw after the original entry deadline of Nov 11th for any reason are not entitled to a refund.
http://www.usta.com/youth-tennis/junior-competition/withdrawalsentryfeerefunds/

8) Check-In:
Players must check-in no more than 15 minutes before their scheduled match time. At check-in you will receive a tournament t-shirt for participating.

9) Tournament Schedule ***(Schedule is tentative and subject to change)***
The tournament is scheduled from November 21st-22nd, main draw and consolation finals will be played on the 22nd.

10) Practice Courts:
No charge for tournament participants

11) Tournament Sites:
Jim Reffkin Tennis Center - 50 S Alvernon Way, Tucson, Arizona 85711.

12) Practice Sites:
1. Catalina High School - (8 min.)3645 E Pima St
2. Himmel Tennis Center - (7 min.)1000 N Tucson Blvd

13) Racquet Stringing:
Stringer will be onsite at Reffkin Tennis Center during the duration of the tournament.

14) Major Airports:
Tucson International Airport -- (8 miles from the Tennis Center, approx. 18 min)
7250 S Tucson Blvd
Tucson, AZ 85756
Phoenix Sky Harbor International Airport -- (115 miles from the Tennis Center, approx. 1 hr & 45 min)
3400 E Sky Harbor Blvd
Phoenix, AZ 85034

15) Enterprise Rental Car
Get a 5% off at the time of booking and 5% off for booking online.
To get this rate copy and paste the link below into your web browser:
https://legacy.enterprise.com/car_rental/deeplinkmap.do?bid=028&refId=JIMREFFK
Or call and use code: L508634 and Pin: Jim
Enterprise Tucson International Airport: (520) 295-4900
Enterprise Phoenix Sky Harbor Airport: (602) 225-0588

16) Smart Watches and Electronic Devices
Smart watches or any electronic device that can receive electronic communication, must be in off mode and in player bag unless on break between 2nd and 3rd set.

17) Tournament Training Sessions/Private Hitting Sessions: NA

18) Weather:
In the event of inclement weather, we will be posting updates on both this Tennislink tournament page and the voice message on our pro shop phone line at (520) 791-4896. Please don't assume anything - always check for updates! Thank you!

19) Tournament Ball:
We will provide a new can of Pro Penn tennis balls at the beginning of every match.

20) Seeding Method:
The southwest standings list used to make selections will be the most currently available and will include all tournaments which have taken place prior to the one for which selection is being made.
http://www.southwest.usta.com/junior_comp/tournament_seeding/

21) Dress Code:
All players are required to wear appropriate tennis attire. Cut off shorts, bare midriffs, compression shorts & tights (alone), or any other attire that is simply recreational and is not tennis oriented is not acceptable.

22) Thank You:
Metropolitan Tucson Convention & Visitors Bureau
www.visitTucson.org
Bruegger's Bagels
www.brueggers.com
Tucson Parks and Recreation
www.cms3.tucsonaz.gov

23)Tournament Committee:

Ronnie Smith - Tournament Chairman
John Perry - Member
Jay Hitchcock - Tournament Director

24) Elevation in Tucson:
The city's elevation is 2,643 ft (806 m) above sea level.

25) Average Temperature in November:
Average temperature in Tucson is high of 73 and a low of 48.

26) Upcoming Tournaments:
TBD

Players are selected manually by the tournament director after the close of registration.

Entry to this tournament is open to all USTA members. Entries must be submitted by Friday, November 13, 2020 11:59:00 PM Arizona Time. Only USTA members can register online if available.

In the future, you can jump straight to this tournament by entering the tournament identification number: 750005020 from the searchable schedule homepage.

Division and Draw Type Abbreviations Legend

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