NEOTA QUALIFIER CHAMPIONSHIPS MW Level 3 - BG16, B18 (Entry Deadline 5/15)

*** IMPORTANT INFORMATION *** *** PLEASE READ ALL INFO ***

Further refinement to the dates may be made after the entry deadline closes.

The "Communication Center" as well as Email will be used to provide pertinent information on site and schedule updates during the tournament. Subscribers to the "Communication Center" will be able to "opt-in" to receive text or email messages AFTER the registration closes once players are "selected" to the tournament. Please visit the "My Tennis Page" to "opt-in" after you receive a confirmation "selection" email.

-Main Site:
Western Reserve Academy
Academy Lane
Hudson, OH 44236

-Rain Site:
Mayfield Village Racquet Club
6685 Beta Dr.
Cleveland, OH 44143

-Warm-Up Courts:
Warm-up courts are not guaranteed on site. Players will be asked to vacate tournament courts 30 minutes prior to play each day. There are public facilities in the area that we do not have reserved but may be open. Some options include:
-Hudson High School (5 min)
-Twinsburg High School (15 min)

-Players must Check In 30 minutes PRIOR to match time

-Each year an ONLINE WAIVER must be complete in order to participate. Please complete the online waiver by SUNDAY, MAY 19th, 2019. It is a very easy process and just takes a few minutes: https://ustamidwest.formstack.com/forms/junior_waiver

-Registration: Players must register online via TennisLink - Providing a phone # & email address when registering is required so we can reach you in the event of schedule changes

-Declined Credit Card payments must be received within 48 hours. Players will not be added to the draw if payment is not received. Contact the tournament director immediately if you receive an email notice that your credit card was declined!

-Refunds will NOT be made after entries are closed

-Late Entries will NOT be accepted under any circumstance including any technical issues with TennisLink. It is highly recommended that you do not wait until the last hour to register!

-ALL eligible registered players will be selected

-Players may enter ONLY 1 Age Division for BG12-18s (Players, if qualified, may participate in both the 10s Green Ball and 12s Yellow Ball events)

-Special Scheduling Requests must be made in writing to the Tournament Director prior to the entry deadline and will ONLY be considered if they are to accommodate an entrant's graduation or the graduation of an entrant's immediate sibling. Accommodations will not be made for graduation parties.

-Boys and Girls 18s will be granted scheduling accommodations to take the SAT and/or ACT exams. PLAYERS MUST INFORM THE TOURNAMENT DIRECTOR IN WRITING PRIOR TO THE ENTRY DEADLINE. Test taking accommodations will NOT be made for divisions other than the BG18s or for any other test offered on multiple dates each year. Please plan your test taking ahead of time!

-Match Times: Players are responsible for looking up their match times online. Matches on 5/31 will begin after regular school hours. Players are expected to be available at all times and dates designated for their division.

-Match Time Changes: Once match times are published on TennisLink, every effort will be made to avoid changes. However, withdrawals can necessitate a remake of the draw, causing match times to change. If needed, the TD will use the email/phone # provided during registration to contact you.

-Tournament Format (12s-18s): MAIN Draw Matches will use 2 out of 3 FULL sets using Regular Scoring. Playoff for 3rd & 4th place. Main draw feeds into back draw through the Quarterfinals. CONSOLATION/FIC Matches will use 2 out of 3 sets using Regular Scoring with a 10-point Super Tiebreaker in lieu of a 3rd set. NEW FOR 2019: Consolation semifinals and finals will not be played.

-Tournament Format (10s): ALL main and back draw matches will use 2 out of 3 sets using Regular Scoring with a 10-point Super Tiebreaker in lieu of a 3rd set. Main draw feeds into back draw through semifinals; all consolation matches will be played.

-NEW FOR 2019: Seeding will be determined by using a combination of USTA/Midwest Points Per Round (PPR) and Universal Tennis Rating (UTR) based on the most current lists available at the time draws are made on May 16. The top half of the seeds will first be determined by USTA/Midwest PPR; the bottom half will be determined by UTR. Information on UTR can be found here: https://app.myutr.com/faq

-Endorsements for the Midwest Closed will be done according to USTA/Midwest policies (i.e. Eligibility, Appeals, Midwest Alternates, Play & Complete requirements, Wildcards) which can be found here: https://www.usta.com/content/dam/usta/sections/midwest/pdfs/general/2019%20Midwest%20Closed%20Player%20Selection%20Process%20(for%20homepage).pdf
Play and Complete is defined as playing all points, including the final point, of the match; A retirement, walkover or default in the player's final match of the District Qualifier (including any feed-in consolation (FIC) matches) will cause the player to no longer be eligible to be endorsed to the Midwest Closed; There shall be no appeal of the Play and Complete requirement permitted.

-QUOTA Spots: Per Midwest policies, the 8 NEO quota spots per 12s-18s age division will be awarded to the Qualifier Winner, Finalist, 3rd Place, 4th Place, and the four FIC Semifinalists; the 3 NEO quota spots per 10s age division will be awarded to the Qualifier Winner, Qualifier Finalist and FIC Winner. Finishers cannot be endorsed unless they meet the Midwest play and complete requirements.

-Wildcard: The NEOTA will use 1 wildcard per BG12s-18s divisions ONLY IF a player who earns a defined quota spot (as defined and referenced above) declines (in writing) to participate in the MW Closed prior to the endorsement list deadline. Only in this example will the NEOTA wildcard be offered to 1 player (per division) who made it to the Quarterfinal round of the Consolation draw. The Wildcard will first be offered to the Consolation Quarterfinalist who has the highest MW standing as of the completion of the tournament. If that player declines, the Consolation Quarterfinalist with the next highest MW standing will be offered the Wildcard, and so on until all Consolation Quarterfinalists have been asked. If no Consolation Quarterfinalist accepts, the spot will be returned to the MW alternate pool. All deadlines related to endorsements also apply to Wildcards.

-Players Responsibilities related to endorsements: Players must register for the Midwest Closed within 24 hours of the completion of the Qualifier in order to be eligible for endorsement. If an Endorsed Player or Alternate becomes unable to participate in the Midwest Closed, they must immediately inform the Tournament Director at youth@neohiotennis.com

-Information and Registration for the Level 1 Midwest Closed can be found here:
BG12-18: https://www.usta.com/midwest/closed/
BG10: https://tennislink.usta.com/tournaments/TournamentHome/Tournament.aspx?T=238074

-DRESS CODE: No reference to drugs, violence, alcohol, or foul language may appear on player attire and non-marking shoes must be worn. Players who do not comply will be asked to change clothes. This will be at the discretion of the tournament staff/officials. If you are wondering if something will be permitted, please consult with the Tournament Director or Referee in advance. If the host facility has a specific dress code, players will have to abide by it as well.

-ADDITIONAL DRESS GUIDELINES: Players are asked to wear proper, modest tennis attire during their matches. What tennis professionals wear during tournament play is a good guide to follow. Please notice that what the pros wear during their tournament matches is typically nicer and more modest than what they wear during their practice sessions.

-The Tennis Balls used for this tournament are Wilson Championship x-duty (12s-18s). Wilson US Open Tournament Green Ball will be used for the 10s.

Players are selected manually by the tournament director after the close of registration.

Entry to this tournament is open to specified residents only. Entries must be submitted by Wednesday, May 15, 2019 11:59:00 PM Eastern Time. Only USTA members can register online if available.

In the future, you can jump straight to this tournament by entering the tournament identification number: 850163519 from the searchable schedule homepage.

Division and Draw Type Abbreviations Legend

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