WITHDRAWING DURING THE TOURNAMENT
Important Instructions for Defaulting or pulling out during the tournament:
During hours of play:
You must see the on-site trainer and get approval from the Head Referee. The trainer and Head Referee are located at the Shipyard location. Do not tell just anyone at the desk and think you have properly defaulted. Unless you speak to the Head Referee in person, it will count as a "No Show" and will accumulate suspension points. WE WILL NOT ACCEPT ANY WITHDRAWALS OVER THE PHONE! If the player is not playing because of an injury or illness, a visit with the onsite trainer is required.
AFTER PLAY HAS ENDED FOR THE DAY :
If you become ill or injured (or personal emergency) after play has ended for the day, email your detailed withdrawal to the tournament director Reggie@vdmtennis.com
CHECK DRAWS NIGHTLY FOR CHANGES
Check your draw carefully each evening after 8 p.m. to verify time, locations, and if there has been a withdrawal that effects your next match.
DRAWS POSTED / SITE INFORMATION AND ADDRESSES
Draws are posted! Check your time and location carefully before and after each round. Do not call VDM about times, pro shop personal do that have the information and we do not change times by request.
** MAKE SURE TO READ THE DRAW CAREFULLY SO YOU GO TO THE CORRECT LOCATION**
(we are using 5 locations, going to the wrong site does not excuse lateness penalties)
SITES OF PLAY:
VDM TENNIS CENTER HARD COURTS (VDMTC) 19 Deallyon Ave Hilton Head Island
VDM SHIPYARD HARD COURTS(SHPHC)116 Shipyard Drive | Hilton Head Island
VDM TENNIS CENTER COVERED HARD COURTS (VDMTC) 19 Deallyon Ave Hilton Head Island
CHAPLIN PARK HARD COURTS (CHAP) 639 William Hilton Parkway (off Singleton Beach Road) Hilton Head Island
VDM SHIPYARD CLAY COURTS(SHIP)116 Shipyard Drive | Hilton Head Island
SPANISH WELLS COUNTRY CLUB (SPAN) 1 Brams Point Rd Hilton Head Island
INDIGO RUN COUNTRY CLUB CLAY COURTS (IRUN) 100 Indigo Run Drive Hilton Head Island (ask gate guard for directions if needed)
Bananas and Granola Bars
Bananas and Granola Bars will be provided at the VDM locations Saturday and Sunday. VDM Shipyard and VDM Tennis Center.
CHECK IN and REGISTRATION - 3 PM until 6 PM on Friday night : Complete Medical waiver prior to registration!
. REGISTRATION CHECK IN 300 PM until 6:00 PM / MEDICAL RELEASE MUST BE COMPLETED PRIOR!
***USE MATCH TENNIS APP to complete form or BRING THIS MEDICAL WAIVER COMPLETED**
12s Registration will take place at VDM Shipyard Racquet Club 116 Shipyard Dr.
14s registration will take place at Van Deer Meer Tennis Center 19 Deallyon Ave.
You will receive a tournament packet that will include directions to all the sites and practice courts and restaurant discounts. Submit completed medical form on the Match Tennis App or print copy by clicking on "more info" below this message and bring completed form to registration.
ALL ON-SITE ALTERNATES ARE TO SIGN IN AT REGISTRATION
For those of you that don't play Friday and "just can't make it," please follow these instructions:
DO NOT CALL! Follow these instructions so you will not be replaced in the draw.
1 - Make sure your entry fee has been paid!! (No pay - no play)
2 - Submit your medical form on the match Tennis app or email completed form:
The medical release can be found at: http://www.southern.usta.com/Juniors/tournaments_rankings/forms/ or by clicking on "more info".
3- Come to your site of play Saturday to register
3 - Show up 30 minutes before your match time. Please be patient with us when checking in, we will be focused on getting matches on and off the court. Checking in people at this time will be a detriment to the tournament.
4 - You must bring your medical waiver or use the match tennis app to submit it. We will not delay matches for you to complete the waiver on site!
***IMPORTANT to ALL PLAYERS***MATCH TENNIS APP
We are excited to provide our entrants with the highest quality tournament experience!We will be using The Match! Tennis App for all instant tournament notifications via email, text, twitter, and facebook.
YOU MUST register to receive all instant tournament notifications. Enter promo code “SC-11471” during registration for free access.
1A Event Info
- Southern Section Players Only
- Draws are limited to 64 singles and 32 doubles
LATE ENTRY POLICY
The entry deadline has passed.. If you wish to be a "late entry" please remember you will be placed at the bottom of the alternate list (regardless of ranking). If selected for the event the late entry will pay the entry fee plus a $25 late fee. If you wish to be added please email (email@example.com) the following:
1. Name 2. usta number 3. division entering 4. contact phone number 5. credit card number
Emails lacking the full information will not be added to the alternate list.
Boys and Girls 12s will play on CLAY courts for Singles and Doubles.
Boys and Girls 14s will play on HARD courts for Singles and Doubles.
MATCH SCHEDULE INFORMATION
FORMAT AND SCHEDULE SUBJECT TO CHANGE FOR WEATHER ISSUES
FORMAT OF PLAYThe format of play for singles is a 64 Draw, Full feed in through the Round of 16. The scoring for Main draw singles for 14s is Best 2 of 3 sets and the scoring for Consolation singles , Quarter Final Playoffs and all 12s singles(Main Draw and Consolation) is a tiebreak in lieu of a third set.
The format of play for doubles is a 32 Draw, Single elimination with a 3rd/4th Playoff. The scoring for Doubles is a 6-game set with add.
Doubles will begin on Friday at 5 p.m. One round of Doubles may be played before and after Singles
on Saturday,Sunday and Monday. [Tentative]. Doubles draw is single elimination.
• Singles Finals, 3/4 Playoff, Consolation Round of 16 and Quarterfinals,
Quarterfinal Consolation Finals, and Doubles Finals and 3/4 Playoff will be
played on Monday.
*** The singles tournament format is Full Feed-in through the ROUND OF 16 with
a Quarterfinal Losers Consolation draw.
*** Quarter final main draw losers have a separate draw and don’t feed-in to
the initial consolation bracket.
*** Losers in the main draw Round of 16 (Saturday afternoon) may not play
until Monday morning. [The reason for this “holdover” is main draw is
playing 2 rounds on Sunday and this creates a situation where losers of the 2nd
match of the day have no one to play until 2 rounds of consolation have been
played on Sunday.]
*** Consolation Singles Draws will not be played out completely
IMPORTANT DOUBLES INSTRUCTIONS
DEADLINE TO DECLARE PARTNERS: TUESDAY April 24th 5 p.m.
Now that selection has been made you may indicate your doubles partner (if you were selected into the tournament).
1. Use the match Tennis App to find a partner
2. email firstname.lastname@example.org your partner (include all info) and he will make the pairing.
3. If you are in doubles without a partner on Tuesday 4/24 you may be randomly assigned a partner(if numbers are even)
VAN DER MEER TENNIS ACADEMY
If you are looking to maximize your development as a tennis player, look no further... it's right here at Van Der Meer Tennis Academy on beautiful Hilton Head Island. Our elite Tennis Academy has a proven track record over 30 years of producing and helping top ATP, WTA, ITF and Collegiate Stars with great character. Our top international staff is dedicated and experienced in integrating mental toughness, fitness training, stroke production, tactics, tournament scheduling, nutrition, and injury prevention for all levels and ages. When choosing an academy, do your research. Choose wisely. Choose Van Der Meer!
Special pricing for practice sessions for Tournament Players available. Call 800-845-6138 ext #1 to book a session.
TRAINING SESSIONS at VDM Academy
Van Der Meer Tennis Academy is offering a discounted rate to all
tournament participants for sessions. Training sessions will be
available all week at VDM. Morning practice sessions are from 10:00am—noon at $25 per session. Afternoon Sessions run from 3:00—6:00 at $35 per training. For more information or to reserve a spot, please call 800-845-6138 EXT 115. Players should be at VDM Tennis Center ( 19 DeAllyon Avenue) at least 10 minutes before each session. LIMITED SPACES ARE AVAILABLE, YOU MUST CALL IN ADVANCE TO RESERVE A SPOT!!
The Hilton Head Grand Hotel Discount
Recently Remodled! The Grand Hotel of Hilton Head. Hotel is located within walking distance from Beach and VDM Tennis Center. Hotel offers singles and double rooms, breakfast, wifi, and a pool. Call (843) 842-3100 to book under "USTA Southern Level 1A Tournament" group to get the discount. The weeknight rate of $124 and weekend of $139 is being offered. You must call to receive this offer, you can not book online for this price.
Hotel address is: The Grand 36 South Forest Beach Drive, Hilton Head Island, SC 29928,
Park Lane Hotel Discount
Located on island and near all sites. Rooms include wifi, free parking, and Hot Breakfast! A discount rate of $129 per night is being offered to tournament players. hit "more info" to be directed to the site to book at this rate.
This event is restricted to the following Jr. players: U.S. Citizens; Permanent Resident Aliens; Diplomats, Refugees/Asylees; CTA. Refer to USTA Regulation III.A.2a
TENNIS PARENT ALERT AND JUNIOR MEDICAL RELEASE FORM
USTA requires a medical release
SIGNED BY THE PARENT OR GUARDIAN for every player. This form must be presented
at the time of tournament registration. Please download and bring this
completed form with you or fax to us (843-785-7032) to speed up the
registration process. Players are not allowed on court without this signed
release (Link is: http://www.southern.usta.com/Juniors/tournaments_rankings/forms/?intloc=headernavsub2)
SEEDING will be done with the current Southern Standing list
We will have a trainer full time at the Shipyard VDM site throughout the weekend.
Shared Practice courts are available first come, first serve at shipyard Friday 2-5 p.m. The shared practice courts are free of charge for all tournament players.
**IF you wish to reserve a private court please call the VDM Shipyard Pro shop 843-686-8804 (full payment required)
Shared Practice courts are also available "first come, first serve" at each site between 7-7:45 a.m. (weather and maintenance permitting)
DIRECTIONS TO ARRIVE ON HILTON HEAD ISLAND and Shipyard Plantation
From Interstate 95, take Exit 8. Ignore other Hilton Head exit signs as this is the most direct route to the Island. From Exit 8, go East on Hwy 278 (Approx 17 miles) until you reach the Hilton Head Island bridge. Continue East on Highway 278 until you reach the Cross Island Expressway. The toll is $1.25, which is worth the price in time, gas, and traffic lights. After passing through the toll booth and crossing the Broad Creek bridge, you will be on Plalmetto Bay Road. Follow this road through two traffic lights and be in the left lane as you approach the Sea Pines Traffic circle. Travel through the traffic circle and exit onto Hwy 278 William Hilton Parkway. The entrance to Shipyard Plantation will be on your right.
Van der Meer has a relationship with
Seashore Vacations, 3 night minimum Courtside or Surf Court - 2 bedroom
and 3 bedroom, fully equipped condos adjacent to Van Der Meer Tennis
Center in the South Forest Beach Area of the Island. Both are located
within 1.5 blocks of the beach and have swimming pools. Coligny Plaza, 2
Grocery Stores, numerous shops and restaurants are located within
walking distance. Call 800-845-0077 for reservations and be sure to ask
for the Van Der Meer Tournament Special. Oceanfront and Oceanside
accomodations are also available at discounted rates for this
tournament. Visit www.seashorehhi.com for more information
It is imperative for you to add contact information (email and phone number to be used during the weekend) during the online registration process. We use this information to notify you of time changes, draw changes and alternates put into the tournament. "Following" the tournament on your Match Tennis App will also help with communication.
BIRTH CERTIFICATES / PROOF OF CITIZENSHIP
All Players must have a Birth Certificate on file in the Southern Office for proof of US Citizenship. Green cards will be accepted, but passports will not. All players must have a copy of a Birth Certificate or Green Card on file in the Southern office. If your name is not on this list, then please fax a copy of your birth certificate to 770-368-9091 or email to email@example.com
Withdrawing Prior to Tournament:
*No refunds issued to withdrawals after entry deadline.
Withdrawing Prior to deadline: you must withdrawal online (do not email a withdrawal prior to entry deadline, you must follow the steps on the homepage)WE WILL NOT ACCEPT ANY WITHDRAWALS OVER THE PHONE.
Withdrawing after deadline (but before tournament begins): Email your detailed withdrawal request with explanation to firstname.lastname@example.org WE WILL NOT ACCEPT ANY WITHDRAWALS OVER THE PHONE.
Important Instructions for Defaulting or pulling out during the tournament:
Medical Reasons: You must see the on-site trainer and get approval from the Head Referee. The trainer and Head Referee are located at the Shipyard location. Do not tell just anyone at the desk and think you have properly defaulted. Unless you speak to the Head Referee in person, it will count as a "No Show" and will accumulate suspension points. WE WILL NOT ACCEPT ANY WITHDRAWALS OVER THE PHONE! If the player is not playing because of an injury or illness, a visit with the onsite trainer is required.
Seek the referee first. If this is not possible or if it is after tournament hours that the emergency occurred email the director your withdrawal with written explanation. (email@example.com) If you do not follow proper procedure it will count as a "No Show" and will accumulate suspension points. WE WILL NOT ACCEPT ANY WITHDRAWALS OVER THE PHONE.
ENTERING TWO TOURNAMENTS REGULATION
Players are cautioned not to enter two tournaments at the same time. Suggestions to avoid being penalized: If you are listed on the Alternate List, you must with-draw from the Alternate List first and then enter the 2nd Tournament. Tournaments have been assigned different deadlines that will allow you time to make your changes. You can receive suspension points for entering two tournaments at the same time. All withdrawals: Alternates and Players must be in writing to the Head Referee. IT IS THE PLAYER'S RESPONSIBILITY TO ENSURE THEY HAVE BEEN WITHDRAWN FROM A TOURNAMENT.
This event is restricted to the following Jr. players: U.S. Citizens; Permanent Resident Aliens; Diplomats, Refugees/Asylees; CTA. Refer to USTA Regulation III.A.2a.
Players are selected manually by the tournament director after the close of registration.
Entry to this tournament is open to specified residents only. Entries must be submitted by Sunday, April 15, 2018 11:59:00 PM Eastern Time. Only USTA members can register online if available.
In the future, you can jump straight to this tournament by entering the tournament identification number: 700003718 from the searchable schedule homepage.
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