Tournament Reports
Events - Alternates by Event
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Draws are Posted--Check In Info
Draws have been posted, times are subject to change. Check in tomorrow is mandatory and will be from 3-6. If you are scheduled to play doubles at 5 please arrive at the site early enough to check in beforehand. 14s check in will be at the VDM Tennis Center (19 DeAllyon Ave). 12s check in will be at Shipyard (116 Shipyard Avenue). Please bring a completed medical waiver to check in. Please note that all matches with the site designation VDMC will be played at Van Der Meer Tennis Center at 19 DeAllyon. SYHC means that matches will be played on the hard courts at Shipyard (116 Shipyard Dr).
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Rain Info
In the event of rain on Friday doubles will start at 5, however doubles will be moved to 4 hard covered courts at TC and 3 indoor hard courts at SY.
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DOUBLES PARTNER DEADLINE MONDAY APRIL 23RD
Please send the tournament director preferences for doubles pairings by 5 p.m. on Monday April 22nd via email (natehorvit@gmail.com).
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Court Surfaces
Boys and Girls 12s will play on CLAY courts for Singles and Doubles. Boys and Girls 14s will play on HARD courts for Singles and Doubles.
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*** IMPORTANT to ALL PLAYERS*** MATCH TENNIS APP
We are excited to provide our entrants with the highest quality tournament experience! Please register for Match Tennis App. We will be using Match Tennis App during our tournament for the following: 1. Important Tournament Notifications- you must register to receive automatic email messages for (rain delays, schedule changes, draw changes etc.) instead of having to check the website over and over. 2. "Doubles Pairing" - Privatized Service (Find a doubles partner for our tournament. Register, add your name to the list, and connect with others looking) 3. "Find a Warm-Up Partner" Privatized Service (Find a partner to warm-up with before your matches. Register, Add your name to the list, and connect with others looking) Please register now to use any of these free services. Enter promo code "SC-25470” during registration for free access. You must register through the website before you can use the mobile app. No Credit Card Required. Please click the "more info” link to register.
more info
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PARENTS AND COMPETITORS:
Please note that the island is hosting several events this weekend. Villas and hotels WILL sell out. Please book your accommodations now. It is better to make a reservation and cancel within the company's cancellation policy than having nowhere to stay.
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Sonesta Resort Host Hotel
Simply put, THE BEST ACCOMMODATIONS ON THE ISLAND. A 4 diamond ocean front property that shares their driveway with the Shipyard Racquet Club (one of the host sites). Rooms come with either two queens or one king bed. The tournament rate is based on availability, using this link you will get the best available rate. If you prefer not to book online you can call 1-800-SONESTA and use Group Code: 0426USTAVM . To book online hit "more info" following this message. Please note the special rates expires Friday April 5th.
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Holiday Inn Express Host Hotel
oliday Inn Express Hilton Head: Address is 2 Tanglewood Dr. Hilton Head Island, SC 29928 Located within 2 miles of both sites, includes breakfast, short walk to the beach and shopping. Discounted rooms start at $79 for the tournament weekend. Click on "more info" after this message to connect and book...
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Seashore Villa Rental
Van der Meer has a relationship with Seashore Vacations, 3 night minimum Courtside or Surf Court - 2 bedroom and 3 bedroom, fully equipped condos adjacent to Van Der Meer Tennis Center in the South Forest Beach Area of the Island. Both are located within 1.5 blocks of the beach and have swimming pools. Coligny Plaza, 2 Grocery Stores, numerous shops and restaurants are located within walking distance. Call 800-845-0077 for reservations and be sure to ask for the Van Der Meer Tournament Special. Oceanfront and Oceanside accommodations are also available at discounted rates for this tournament. Visit www.seashorehhi.com for more information
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Hilton Garden Inn Hilton Head Island
Located on the inter-coastal waterway before the bridge to Hilton Head Island. Enjoy easy access to all the shops, restaurants, and attractions when you stay at our Hilton Head Island hotel. Hilton Head Airport is just seven miles from the hotel. Rooms are available on Saturday and Sunday night at a discounted $156 two night special rate. Please call (843)-837-1241 to book the special two night rate.
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Best Western Host Hotel
The Best Western Ocean Breeze has a rate of $109 for Thursday and Sunday and $119 for Friday and Saturday. Includes free hot breakfast. Hotel is located within walking distance from Beach and VDM Tennis Center. Click on "more info" to make reservations.
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Van Deer Meer Tennis Academy
If you are looking to maximize your development as a tennis player, look no further... it's right here at Van Der Meer Tennis Academy on beautiful Hilton Head Island. Our elite Tennis Academy has a proven track record over 30 years of producing and helping top ATP, WTA, ITF and Collegiate Stars with great character. Our top international staff is dedicated and experienced in integrating mental toughness, fitness training, stroke production, tactics, tournament scheduling, nutrition, and injury prevention for all levels and ages. When choosing an academy, do your research. Choose wisely. Choose Van Der Meer!
Special pricing for practice sessions for Tournament Players available. Call 800-845-6138 ext #1 to book a session
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VDM Academy Guest Training Sessions!
Van Der Meer Tennis Academy is offering a discounted rate to all tournament participants for sessions. Training sessions will be available all week at VDM. Morning practice sessions are from 10:00am—noon at $25 per session. Afternoon Sessions run from 3:00—6:00 at $35 per training. For more information or to reserve a spot, please call 800-845-6138 EXT 115. Players should be at VDM Tennis Center ( 19 DeAllyon Avenue) at least 10 minutes before each session. LIMITED SPACES ARE AVAILABLE, YOU MUST CALL IN ADVANCE TO RESERVE A SPOT!!
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Points Per Round System for USTA Southern Tournaments
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Practice Courts
Shared Practice courts are available first come, first serve at Shipyard and VDM Tennis Center Friday 2-5 p.m. **IF you wish to reserve a private court please call the VDM Shipyard Pro shop 843-686-8804 (payment required) Shared Practice courts are available first come, first serve at each site between 7-7:45 a.m.
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Sites of Play
VDM TENNIS CENTER HARD COURTS (VDMTC) 19 Deallyon Ave Hilton Head Island VDM SHIPYARD (SY)116 Shipyard Drive | Hilton Head Island CHAPLIN PARK HARD COURTS (CHAP) 639 William Hilton Parkway (off Singleton Beach Road) Hilton Head Island SPANISH WELLS COUNTRY CLUB (SPAN) 1 Brams Point Rd Hilton Head Island
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Birth Certificates/Proof of Citizenship
Must be a resident of USTA Southern. This is defined as individuals who have established a legal residency in one of the nine states of USTA Southern. All Players must have a Birth Certificate on file in the Southern Office for proof of US Citizenship. Green cards will be accepted, but passports will not. All players must have a copy of a Birth Certificate or Green Card on file in the Southern office. If your name is not on this list, please call the Southern office or email Simon@sta.usta.com
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Dunlop Grand Prix balls will be used.
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Stringing and Trainer Info
Experienced stringers and a certified trainer will be on site at Van Der Meer Tennis Center. The cost of labor is $15. The pro shop has a wide inventory of string available.
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Medical Release/Parent Alert
USTA requires a medical release SIGNED BY THE PARENT OR GUARDIAN for every player. This form must be presented at the time of tournament registration. Please download and bring this completed form with you or fax to us (843-785-7032) to speed up the registration process. Players are not allowed on court without this signed release
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Format and Scheduling
The format of play for singles is a 64 Draw, full feed in through the Round of 16. The scoring for Main draw singles for 14s is Best 2 of 3 sets and the scoring for Consolation singles , Quarter Final Playoffs and all 12s singles(Main Draw and Consolation) is a tiebreak in lieu of a third set. Quarterfinal losers will be put into a separate draw and play for 5th and 6th place. 7th and 8th place will not play off. The format of play for doubles is a 32 Draw, Single elimination with a 3rd/4th Playoff. The scoring for Doubles is a 6-game set with add. There will be a 3rd and 4th place play off in singles and doubles. Doubles will start Friday at 5:00 PM.
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Entering Two Tournaments Info
Players are cautioned not to enter two tournaments at the same time. Suggestions to avoid being penalized: If you are listed on the Alternate List, you must with-draw from the Alternate List first and then enter the 2nd Tournament. Tournaments have been assigned different deadlines that will allow you time to make your changes. You can receive suspension points for entering two tournaments at the same time. All withdrawals: Alternates and Players must be in writing to the Head Referee. IT IS THE PLAYER'S RESPONSIBILITY TO ENSURE THEY HAVE BEEN WITHDRAWN FROM A TOURNAMENT.
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Contact Information
It is imperative for you to add contact information (email and phone number to be used during the weekend)during the online registration process. We use this information to notify you of time changes, draw changes and alternates put into the tournament.
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Selection and Seeding Information
Seeding shall be done using only the results from most recently published USTA Southern Combined Standings Lists of the division in the order in which players appear on the list.Players are selected manually by the tournament director after the close of registration.
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CHECK IN and REGISTRATION - 3 PM until 6 PM on Friday night : Complete Medical waiver prior to registration!
REGISTRATION CHECK IN 300 PM until 6:00 PM / MEDICAL RELEASE MUST BE COMPLETED PRIOR! ***USE MATCH TENNIS APP to complete form or BRING THIS MEDICAL WAIVER COMPLETED**
12s Registration will take place at VDM Shipyard Racquet Club 116 Shipyard Dr. 14s registration will take place at Van Deer Meer Tennis Center 19 Deallyon Ave.
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Late Entry Policy
If you wish to be a "late entry" please remember you will be placed at the bottom of the alternate list (regardless of ranking). If selected for the event the late entry will pay the entry fee plus a $25 late fee. If you wish to be added please email (natehorvit@gmail.com) the following:
1. Name 2. usta number 3. division entering 4. contact phone number 5. credit card number
Emails lacking the full information will not be added to the alternate list.
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Doubles Information
The format for doubles will be one 6 game set (tiebreak at 6 all) with add. The draw size will be 32 and will be single elimination, with play beginning Friday at 5 p.m Once Online Registration has closed, you can still email to register, withdraw or make changes to doubles. The players listed without a partner name, have not indicated one to me. If you see someone for whom you would like contact info, you can request that info via email from me after registration has closed.If you do not have a partner and want to be randomly paired, you must email natehorvit@gmail.com to notify us that is your intention.
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Withdrawing During the Tournament
Important Instructions for Defaulting or pulling out during the tournament:
During hours of play: You must see the on-site trainer and get approval from the Head Referee. The trainer and Head Referee are located at the VDM Tennis Center location. Do not tell just anyone at the desk and think you have properly defaulted. Unless you speak to the Head Referee in person, it will count as a "No Show" and will accumulate suspension points. WE WILL NOT ACCEPT ANY WITHDRAWALS OVER THE PHONE! If the player is not playing because of an injury or illness, a visit with the onsite trainer is required.
AFTER PLAY HAS ENDED FOR THE DAY : If you become ill or injured (or personal emergency) after play has ended for the day, email your detailed withdrawal to the tournament director natehorvit@gmail.com
CHECK DRAWS NIGHTLY FOR CHANGESCheck your draw carefully each evening after 8 p.m. to verify time, locations, and if there has been a withdrawal that effects your next match.
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ALL ON-SITE ALTERNATES ARE TO SIGN IN AT REGISTRATION
For those of you that don't play Friday and "just can't make it," please follow these instructions: DO NOT CALL! Follow these instructions so you will not be replaced in the draw. 1 - Make sure your entry fee has been paid!! (No pay - no play) 2 - Email natehorvit@gmail.com your completed medical release. The medical release can be found at: http://www.southern.usta.com/Juniors/tournaments_rankings/forms/ or by clicking on "more info". 3- Come to your site of play Saturday to register 3 - Show up 30 minutes before your match time. Please be patient with us when checking in, we will be focused on getting matches on and off the court. Checking in people at this time will be a detriment to the tournament. 4 - You must bring your medical waiver or use the match tennis app to submit it. We will not delay matches for you to complete the waiver on site!
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In Need of a Doubles Partner?
If you need a doubles partner please use The Match Tennis App Free Doubles Pairing Service. Add your name to the doubles request list, and communicate privately with others who are also looking for a doubles partner. This service is privatized through Match Tennis App, so you do NOT have to share any personal contact info with others unless you choose to do so! If you are already a Match Tennis App subscriber, find our tournament, go to the tournament details page, click the "Find a Doubles Partner” button, and add your name to the doubles partner request list for our tournament.
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The Code
In matches without an official on court, players are expected to follow "The Code" If you have never read it, please do so.
more info
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Withdrawals
Withdrawal Prior to Entry Deadline: Go to the Tournament website, under "EDIT REGISTRATION" on the right side of your screen, select "Withdraw". From there you can withdraw. If you do not know your Confirmation #, then select "Locate Confirmation" just below "Withdraw." We cannot withdraw you, you must do this yourself. You will lose the processing fee if you do not withdraw online before registration closes. Withdrawal After Entry Deadline: Immediately contact the tournament director to withdraw from the tournament. You must email your withdrawal. DO NOT call to withdraw. The email is natehorvit@gmail.com. If the player is not playing because of an injury or illness, the player shall provide written verification of the injury or illness from a medical professional no later than the last scheduled day of the tournament. There are no refunds for withdrawals after 4/7/19. Refunds will only be given with proper documentation and valid excuse and may take 4-6 weeks to process. Defaulting during the tournament: You must see the trainer and get approval from the Head Referee at Van Der Meer Tennis Center. Do not tell just anyone at the desk and think you have properly defaulted. Unless you speak to the Head Referee in person, it will count as a "No Show." WE WILL NOT ACCEPT ANY WITHDRAWALS OVER THE PHONE! If the player is not playing because of an injury or illness, the player shall provide written verification of the injury or illness from a medical professional no later than the last scheduled day of the tournament OR a visit with the onsite trainer will suffice.
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Mandatory Check In, Friday April 26th 3-6, 12s at SY, 14s at TC
The purpose of check-in is to lessen the number of issues before the first day of the tournament. We can do this by verifying players are present and ready for play the next day, making personnel available to answer any questions, taking care of any last minute doubles issues, assisting travelers with directions to hotels and restaurants, and obtaining contact information to inform you of any necessary changes. Mandatory means just that. We are staying until 6 pm for your convenience. For those of you that "just cant make it by that time" need to do the following and PLEASE DO NOT CALL: 1- Make sure your entry fee has been paid - check the Tournament Entry Fee Report when posted. 2 - Email your Medical Release Waiver WITH your CELL phone numbers & HOTEL info completed to natehorvit@gmail.com. 3 - Show up 30 minutes before your match time. Please be patient with us when checking in, we will be focused on getting matches on and off the court.
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Pro Warmups
If you would like a pro to warm up your child, please call the pro directly. Haris Poric: 864-621-3817. Josh Smith : 412-580-5651 Upon arrival for your warmup, you pay for your time with the pro at the city desk, cash or credit card. Obtain a receipt and show it to the pro prior to your lesson. $60 per hour.
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Players are selected manually by the tournament director after the close of registration.
Entry to this tournament is open to specified residents only. Entries must be submitted by Sunday, April 14, 2019 11:59:00 PM Eastern Time. Only USTA members can register online if available.
In the future, you can jump straight to this tournament by entering the tournament identification number: 700003819 from the searchable schedule homepage.
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