MONDAY MATCH FORMAT:
Good Morning Everyone and Happy Monday!
Congratulations to all of you on a great event.
Monday Singles Format will return to our original format.
ALL B/G 12's, and B/G 14's Consolation and Playoff's will play 2 Full Sets and a 10pt Match Tie Break.
B/G 14's Main Draw will play best of 3 Sets.
CHECK-IN DESK IS LOCATED IN FRONT OF THE TENNIS CLUBHOUSE BY COURT#1 AT BAYLOR ON SAT - MON
Check-in desk at Champions club is located on the second floor of the clubhouse.
Alternate Lists UPDATED THURSDAY 11:18AM
If you are an alternate, please make sure your information is up to date in the tennis link database. If you are unsure of this, please send me an email (email@example.com) with good contact information! I will keep this alternate list up to date with the latest information! Please feel free to reach out to me if you have any questions or need anything! I look forward to seeing you soon!
IF YOU HAVE ANY QUESTIONS, PLEASE SEND AN EMAIL INSTEAD OF CALLING SO WE CAN KEEP THE RECORD OF COMMUNICATION
With general questions, send an email to the tournament director, Cathy Palisoc: firstname.lastname@example.org
With the USTA rules related questions: Andrew Rogers: email@example.com or firstname.lastname@example.org
PLEASE NOTE: CHATTANOOGA IS ON EASTERN DAYLIGHT TIME!!!
Main Site: Baylor School ("BAY" on Draw)
171 Baylor School Rd., Chattanooga, TN 37405
Do not turn left go through the first main gate of the Baylor School as your Navigator might say, but proceed to the next traffic light by the Raceway gas station. Turn left at the light & follow the road to the back gate. You will see the tennis center parking lot straight ahead from the back gate.
Baylor School has 16 outdoor Courts and 8 Indoor Courts. The outdoor courts do not have lights; therefore, we will be utilizing indoor courts for match play during the evenings. We will also be using 4 of the indoor courts on Saturday and Sunday for match play especially if we are trying to catch up or get ahead of impending inclement weather. Priority will be for outdoor courts for main draw matches, but some main draw will play indoors on Saturday Morning.
Champions Club (10 min. from Baylor) ("CHAMP" on Draw)
3400 Lupton Drive, Lupton City, TN 37351
Champions Club has 26 outdoor courts. 20 of these courts are by the Clubhouse, and there are 6 additional courts as you enter the park on the right. We will use the 20 Courts by the Clubhouse for match play. The 6 courts by the baseball fields will be open all day for practice.
DIRECTIONS TO CHAMPIONS CLUB
ATTENTION: GPS MIGHT NOT TAKE YOU TO CHAMPIONS, PLEASE REFER TO THE DIRECTION BELOW
FROM KNOXVILLE – Take I-75 South to Highway 153/Chickamauga Dam/Airport Exit. Go 9 miles to Hixson Pike South ( Just Past Northgate Mall ), then 3 miles to Lupton Drive. Turn left onto Lupton Drive, then right after 0.3 miles into Rivermont Park. Keep bearing left, following Champions Club signs.
FROM ATLANTA – Take I –75 North to Highway 153/Chickamauga Dam/Airport Exit. Go 9 miles to Hixson Pike South ( Just Past Northgate Mall ), then 3 miles to Lupton Drive.
Turn left onto Lupton Drive, then right after 0.3 miles into Rivermont Park. Keep bearing left, following Champions Club signs.
FROM NASHVILLE – Take I – 24 East to Downtown Chattanooga, then exit on Fourth Street. Go to top of hill, take left across Veterans Bridge ( Georgia Avenue ). Proceed on Barton Avenue for 1.4 miles, merging into Hixson Pike at wide left turn. Go 3.2 miles, turn right onto Lupton Drive. Go 0.3 miles into Rivermont Park entrance. Keep bearing left, following Champions Club signs.
FROM BAYLOR TO CHAMPIONS - Turn right in front of the Raceway gas station, proceed for a mile or so, turn left at Dayton blvd, turn right at Newberry st, turn left at Easton Ave which becomes Lupton Dr. Continue Lupton Dr, until you see Rivermont Park sign on the right. Turn right & keep bearing left, following Champions Club signs.
WARM-UP COURTSWarm up courts will be available on a first come first serve basis every morning before play begins. Both Baylor and Champions Club will open at 7:00 each day. Baylor does not have lights on their outdoor courts, but will have the 8 indoor courts open at 7:00 before it is daylight.
Friday: Courts at Baylor and Champions Club will be available before matches start at 5:00PM.
Saturday, Sunday, and Monday (weather permitting) the 6 Rivermont Courts will be available all day for practice on a first come first serve basis. These are the courts on the right as you drive into the Champions Club Park Complex by the baseball fields. Also, we are planning on keeping 4 indoor courts open at Baylor School during the day for warm-up/practice.
LIVE STREAM OF YOUR MATCH AT BAYLOR INDOOR
INFORMATION FOR ON-SITE ALTERNATES
For any players who wish to be on-site alternates for Singles, here is the procedure you MUST follow.
You MUST check-in 15 minutes prior to the first scheduled singles match of your respective age division at the site your division is playing.
B/G 12's will Check-in at Baylor School.
B/G 14's will Check-in at Champions Club.
The Tournament Referee at Baylor and the Site Referee at Champions Club will keep an ordered list of on-site alternates. This list will be ordered based on the published alternate list on the tournament website. If a spot in the draw opens up, you MUST BE ON-SITE AND READY TO PLAY. I understand this is a waiting game and you may be required to wait for several hours, but we cannot delay play to locate you and get you on-site.
MANDATORY TOURNAMENT CHECK-IN ON FRIDAY, 10/26, 3PM-8PM AT BAYLOR (ZAN GUERRY INDOOR)
Doubles play will begin at 5:00PM on Friday Evening. We understand people are traveling long distances and trying to miss as little work and school as possible, but Friday Afternoon Traffic on our interstates can get very congested (especially if weather is an issue) so please allow some extra travel time for your commute on Friday. For those of you not playing Doubles, Tournament Registration will remain open until 8:00 pm for your convenience. We feel strongly that you should be able to make it by that time. For those of you that can not make it, please do the following and please do not call and ask for permission to miss check-in:
1- Show up 1 hour before your match time to check in at BAYLOR regardless of which site you are playing at. Please be patient with us when checking in on Sat., as we will be focused on getting matches on and off the court.
2- For those of you playing 8:30 am matches, you will need to be on your assigned court at 8:15. Make sure you allow yourself plenty of time.
For most of the day on Saturday, we will only have one person checking in players for the tournament (those that did not come the night before). You cannot play your match until you have registered for the tournament. Therefore, we urge all of you to check-in on Friday.
Age Division and Site Information
Tournament Registration will be at Baylor School for all tournament participants. You must Register at Baylor School in order to receive your tournament t-shirt and other tournament information.
Friday and Saturday -- B/G 12's will play at Baylor School
Friday and Saturday -- B/G 14's will play at Champions Club
Sunday -- B/G 12's will play at Champions Club
Sunday -- B/G 14's will play at Baylor School
Monday -- All Main Draw Matches will be at Baylor School... We plan on playing some consolation matches at Champions Club Monday Morning.
THESE ARE SUBJECT TO CHANGE DUE TO INCLEMENT WEATHER...
ALL DOUBLES INFORMATION HAS BEEN MIGRATED TO THE MAIN TOURNAMENT SITE
If you signed up for Doubles, you should be listed with your partner on the main tournament site. Please double check this list to make sure you are listed correctly. If your name is not on the list, please contact me immediately. If you did not sign up for Doubles on the Doubles site, but would still like to play doubles, please email me immediately. The deadline to get any Doubles pairings to me is Tuesday October 23 at 12:00 Noon. Please let me know if you have any questions!
SCHEDULE OF PLAY and FORMAT(YOU MUST CHECK IN AT BAYLOR SITE BEFORE YOUR FIRST MATCH)
Friday: Doubles starts at 5:00 PM. 2 rounds to be completed.
Saturday: Two rounds of main draw singles and one round of feed in consolation. Also a round of doubles.
Sunday: Two rounds of Consolation, Rd 16 losers (Curtis Draw) begins, and two rounds of main draw.
Monday: Main Draw Semis and Finals. Consolation Draw and Curtis Draw will play 2 rounds Monday and abandon at Finals.
ALL Boys/Girls 12 Singles (Main Draw and Consolation) will be 2 tiebreak sets with a 10 point deciding match tie-break at 1 set all.
Boys/Girls 14 Singles Main Draw Singles will be the best of 3 tie break sets. All Playoff Singles and Consolation Singles will be 2 tiebreak sets with a 10 point deciding match tie-break at 1 set all.
All Doubles Matches will consist of a 6 game set with regular scoring. There WILL be a 3/4 playoff for Doubles.
Tournament Racquet Stringing
We are fortunate to have Mike Stephens of String Sensation on hand this weekend to provide any Racquet Stringing or Racquet Customization services you need. Mike is part of the Wilson Stringing team that strings at many professional events including the US Open. He will be on-site at Baylor School beginning Friday afternoon and will be on-site at Baylor throughout the tournament. If you have a racquet stringing need, please swing by Baylor School. You may also reach him at 843-327-1962.
Tournament Photography Coverage by Your Game Face!
We have invited professional tennis photographers Lloyd and Melissa Clayton with YourGameFace.com to provide action photos and action posters for the tournament. Please SIGN-UP early as they will be shooting by APPOINTMENT. Their Photo Booth will be at Baylor School throughout the tournament.Mobile phone 214-543-5437Follow them on Instagram @yourgameface
Medical Release Form: Please print, fill out & bring it to the check in. See the link
"NEW" - Curtis Consolation-MFIC for Level 2 tournaments
Purpose: For players to play in more matches with more equitable competition. Adds a layered 2nd consolation called Curtis Draw (losers R16 & QF—12 total players). This is the best option to optimize the players’ competition. We are doing this because the L2’s are a THREE DAY TOURNAMENT only, and with the R16, the loser of the R16 only plays 1 match because the consolation had to catch up. The Curtis Draw allows players to play 2 matches when they lose in the R16 and do not have to wait for consolation to catch up.
Results: More points for players who reach the Curtis Draw because they lost deeper in the main draw. This changes the Main Draw type from FIC-R16 to MFIC (Modified Feed-In Consolation, where only the first 2 rounds of losers get automatically placed in the consolation). The Curtis Draw is a manual procedure outlined below.
Round Reached: Main Draw Finishes. MFIC (regular consolation) ends at Finals; Curtis Draw ends at Finals, so only 2 matches are left unplayed.
Procedure for creating Curtis Draw
In TDM under Events, select “Create Event”
· Event Name: Age Division-Curtis Draw (ex: Boys’ 16 Curtis Draw)
· Division: Age Division (Boys’ 16 Singles)
· Court Size/Ball Type: 78’ Court/Yellow Ball
· Draw Type: Single Elimination
· Scoring Method: 2/3 with tiebreak for 3rd
· Select “OK”
Once Event is Created, you manually add the following players to the Curtis Draw:
· 8 losers of the R16
o Look at the draw below for line placement for the losers.
· 4 losers of QF (you will not know these players until AFTER QF are played)—you will put BYES IN FOR 8 PLACES.
o The R16 losers are all playing at the same time as the QF Main Draw (both 2nd matches of the day)
o For scheduling purposes, the below 12 placeholders are already in TDM for your use when creating this draw. You will add players from the main draw as they lose.
Withdrawal Prior to Entry Deadline:
Go to the Tournament website, under "EDIT REGISTRATION" on the right side of your screen, then "Withdraw". From there you can withdraw. If you do not know your Confirmation #, then click "Locate Confirmation" just below "Withdraw." We cannot withdraw you, you must do this yourself. You will lose the processing fee if you do not withdraw online before registration closes.
Withdrawal After Entry Deadline:
Immediately contact the tournament to withdraw from the tournament. You must email your withdrawal. DO NOT call to withdraw: email@example.com, firstname.lastname@example.org. If the player is not playing because of an injury or illness, the player shall provide written verification of the injury or illness from a medical professional no later than the last scheduled day of the tournament. There are No refunds after 10/19/2018. Refunds will only be given with proper documentation and valid excuse and may take 6 weeks to process. See procedures below for receiving a refund.
Refund after the registration closes
In order to receive a refund, you must notify the tournament immediately of your withdrawal no later than10/19/18. Then, YOU MUST MAIL IN A SELF-ADDRESSED STAMPED ENVELOPE with your medical excuse or emergency explanation. Please mail to Manker Patten Tennis Club, Attn: Cathy Palisoc, 100 Douglas Street, Chattanooga, TN 37403. You must also include the exact "Payee" name the check is payable to. This must be received by the last day of the tournament which is 10/29/18 You will receive suspension points if you do not have a documented medical excuse or a written explanation of a personal emergency. Our best advice to you is to make sure you assess your means of travel and schedules before registration closes. Thank you for your cooperation.
Defaulting during the tournament:
If you need to withdraw from the tournament after you have played a match, you MUST communicate directly with the Head Referee at Baylor. If you are playing at Champions Club, you may communicate with the Deputy Referee who can relay the communication to our Head Referee. Do not tell just anyone at the desk and think you have properly defaulted. We understand that emergencies and unexpected situations arise. As such, only the Head Referee will accept a withdrawal over the phone. If the player is not playing because of an injury or illness, the player shall provide written verification of the injury or illness from a medical professional no later than the last scheduled day of the tournament OR a visit with the onsite trainer will suffice.
This event is restricted to the following Jr. players: U.S. Citizens; Permanent Resident Aliens; Diplomats, Refugees/Asylees; CTA. Refer to USTA Regulation III.A.2a. L
IF YOU NEED A PRO TO WARM UP, TEXT TITO AT (423) 371-8585
HOTEL INFORMATION: Please mention "USTA tournament ICY HOT"
· Holiday Inn Express & Suites Downtown
o $134 good through 9/26/18 – Contact 423-664-4321
· Springhill Suites Downtown
o $149 good through 10/4/18 – Contact 423-834-9300
· Hampton Inn & Suites Tiftonia
o $134 good through 9/26/18 – Contact 423-834-9478
· Courtyard Marriott @ Hamilton Place
o $119 good through 10/5/18 – Contact 1-800-321-2211
Players are selected manually by the tournament director after the close of registration.
Entry to this tournament is open to specified residents only. Entries must be submitted by Sunday, October 14, 2018 11:59:00 PM Eastern Time. Only USTA members can register online if available.
In the future, you can jump straight to this tournament by entering the tournament identification number: 700013518 from the searchable schedule homepage.
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