WEATHER UPDATE - 11:00 AM MONDAY MORNING
All 11:30 matches need to check in at 12:00.
All matches scheduled after that will keep the same time for now as we will try to slowly catch up!
So we did get some rain last night at Rebsamen.
The courts are not too wet but there is still some drying to be done.
WE ARE GOING TO BE ON A 30 MINUTE DELAY FOR ALL 8:00 MATCHES.
You can still come warm up as the courts are dry enough for warm up but not as of yet for matches.
We'll see you all at Rebsamen!!
CONSOLATION INFORMATION - UDPATED 3/27
For all singles divisions, we will use the following consolation:
Due to the size of the draws, we are able to run a regular feed-in quarters consolation which means that the quarterfinal losers will feed-in to the normal consolation bracket. The 3rd/4th playoff will still be played as normal as well.
Doubles remains a single elimination with a 3/4 playoff.
Please email email@example.com with any questions.
On Friday, all courts at Rebsamen Tennis Center are open for warm-up. Courts are first come, first serve. No reservations are taken. Courts are free. Please keep your court time to a maxinum of one hour and please try to share your court if necessary.
On Saturday-Monday, all courts are first come, first serve before matches begin at 8:00 AM.
After matches begin, there will be a few courts available for warm-up at Burns Park. From 10:30-12:00 on Saturday, there will not be any warm-up courts at Burns. All other times will be available.
Because we are resurfacing some courts at Rebsamen, we won't really know until the tournament begins whether there will be warm-up courts at Rebsamen. We will keep this site updated with that information as it becomes available.
There are a couple of city courts that are first come, first serve as well throughout the weekend. You can put Meriwether Park, Allsop Park, or Reservoir Park into your Maps on your phone and that'll get you there. There are two courts at each of these facilities. The courts aren't great but certainly good enough for a warm-up.
HOST HOTEL INFORMATION - FOUR POINTS BY SHERATON
Our host hotel is the Four Points by Sheraton. It is one minute away from Rebsamen Tennis Center. The direct phone number is 501-664-5020. Please try to call the hotel directly. Let them know you are with the Icy Hot tennis tournament.
The block of rooms expires Monday, March 29 so please try and book before that date.
Here is more info you need for the tournament rate:
Group Name: USTA Southern Icy Hot Tournament 2018
Group Code: UC29AAPhone Number: 501-664-5020 (please reference group name and/or code as it reads)
Amenities Located right down the street from Rebsamen Tennis Center
Hot breakfast included in rate
Complimentary On-site parking
Complimentary Bottled Water
Microwave, safe, and refrigerator in each room
Complimentary Shuttle to from tournament and local area (includes airport and downtown)
You can click on the "more info" button to go straight to the tournament hotel link:
TOURNAMENT TO START ON SATURDAY, MARCH 31
In trying to help players from missing school on Friday, we will not begin the tournament until Saturday morning, March 31.
We will begin with a round of doubles, then two rounds of singles, then a second round of doubles.
We will have a check-in on Friday night at Rebsamen Tennis Center, but it will not be mandatory. Check-in will be from 6-8 pm. If you cannot make Friday check-in, we will check you in before your first match on Saturday.
DOUBLES INFORMATION (Doubles deadline extended, format of play, where and how to sign up for doubles before and after singles deadline)
Doubles play will begin on Saturday morning at 8 AM. The first round will be played at 8 AM and the second round will be played after singles on Saturday afternoon.
Format is a 6-game set, 7 point tie breaker at 6-all.
We do NOT partner players. It is the players responsibility to find a partner and confirm the partnership. If this happens before the singles deadline, then register on-line.
THE DOUBLES DEADLINE WILL EXTEND PAST THE SINGLES DEADLINE TO TUESDAY, MARCH 27 AT NOON . IF YOU FIND YOUR PARTNER AFTER THE SINGLES DEADLINE, YOU MUST EMAIL firstname.lastname@example.org WITH THE PAIRING. DO NOT TRY TO DO IT ON-LINE AFTER THE SINGLES DEADLINE. IT WILL NOT ALLOW YOU TO DO THAT.
The doubles sign-up for this tournament is on the same site as the singles. Please make note of that when signing up.
The tournament will be held at two primary sites:
Rebsamen Tennis Center (Reb) - 1501 Leisure Place, Little Rock, AR 72204
Burns Park Tennis Center (BP) - 4000 Joe Poch Road, North Little Rock, AR 72118
There may be some doubles played at Otter Creek Racquet Club (OC) in case of emergency.
USTA Southern will provide selection list. Players will be selected directly from the USTA Southern Standing list in the age division in which they apply. Players will no longer be considered for selection based on their lower age division standings.
LATE ENTRIES WILL BE ACCEPTED THROUGH TUESDAY NIGHT, MARCH 27 AT 10 PM
Since we are not full in any division, we are allowed to take late entries up until the draw is made. So, anyone who missed the deadline still has the chance to sign up for the tournament. The deadline is Tuesday night, March 27 at 10 PM. You must email your information to email@example.com. You will need to send name, division, and USTA number and a confirmation email will be sent back.
Seeding shall follow the USTA Southern Section seeding regulations and will be provided by Southern with the selection list.
SEEDS WILL NOT BE SHOWN UNTIL THE DRAW IS POSTED. SEEDING WILL BE BASED UPON THE LATEST AVAILABLE RANKING LIST.
FORMAT AND SCORING
64 Draw in Singles with a Curtis consolation. 3/27 update - Consolation in singles now a full feed-in through the quarterfinals.
All main draw singles matches for the 14 year old divisions will be best of three tie-break sets (new balls provided for the third set). Main draw singles matches will play 2 rounds on Saturday, 2 rounds Sunday, semifinals and finals on Monday.
All main draw singles matches for the 12 year old divisions will be best of three sets with a match tiebreak (10 point) played at 1 set all. Main draw singles matches will play 2 rounds on Saturday, 2 rounds Sunday, semifinals and finals on Monday.
If draw size stays at or below 32 players, the order of play could change.
All consolation matches will be best of three sets with a match tiebreak (10 Points) played at 1 set all. Consolation matches play one round on Saturday, two rounds on Sunday, and two rounds on Monday.
Doubles will consist of a 32 single elimination draw. A six game set will be played with a 7 point tie break at 6 all.
There will be a playoff for 3rd and 4th place in both singles and doubles.
YOU MUST PLAY THE SAME DIVISION IN SINGLES AND DOUBLES
Per Southern Tennis Assoication Rules: You MUST play the same division in DOUBLES that you designated to play in SINGLES. PLEASE sign-up accordingly. Players signing up for TWO (2) singles divisions, PLEASE keep a close eye on your doubles status after the competitor list comes out. Thank you for your understanding!
ENTERING TWO DIVISIONS
Players are allowed to enter two divisions in Southern Levels 1A, 2, and 3 tournaments.
#1. Players selected to both age divisions they apply for will automatically be selected in the older age division. They would be removed from the other age division.
#2. Players not selected to either division would remain on the alternates lists for both division but would be obligated to play the division they first get in from the alternates list. They would be removed from the Alternates list in the other division.
#3. Players selected to one age division would be removed from the alternates list of the division they were not selected.
#4. Once a player is selected for any one division NO changes can be made.
PLAYER WARM-UPS AVAILABLE
If you need a warm-up, please call Raul Bermudez at 501-766-1119. Prices are $25 for 1/2 hour and $40 for an hour.
All stringing will be done at Rebsamen Tennis Center (host site). The address is 1501 Leisure Place, Little Rock, AR 72204. The phone number to call for stringing purposes is 501-664-0736 or 501-247-9792.
The USTA Southern Section requires a signed release covering all entrants in USTA Southern Section events. The release must be signed by the entrant and parent or guardian of any entrant who is a minor. Click on "more info" to access the release.
All players must have a copy of a Birth Certificate or Green Card on file in the Southern office. Players should go to this link to see if their name is on file. If your name does not appear here please Fax your birth certificate to 770-368-9091 or e-mail to firstname.lastname@example.org.
Withdrawal Prior to Entry Deadline:
Go to the Tournament website and click "EDIT REGISTRATION" on the right side of your screen then "Withdraw". From there you can withdraw. If you do not know your Confirmation #, then click "Locate Confirmation" just below "Withdraw." We cannot withdraw you, you must do this yourself. You will lose the processing fee if you do not withdraw online before registration closes.
Withdrawal After Entry Deadline:
Immediately contact the tournament to withdraw from the tournament. You must email your withdrawal. DO NOT call to withdraw. The email is email@example.com. If the player is not playing because of an injury or illness, the player shall provide written verification of the injury or illness from a medical professional no later than the last scheduled day of the tournament. THERE ARE NO REFUNDS PAST 3/23. Refunds will only be given with proper documentation and valid excuse and may take up to 6 weeks to process. See procedures below for receiving a refund.
Defaulting during the tournament:
You must see the trainer and get approval from the Head Referee. Do not tell just anyone at the desk and think you have properly defaulted. Unless you speak to the Head Referee in person, it will count as a "No Show." WE WILL NOT ACCEPT ANY WITHDRAWALS OVER THE PHONE! If the player is not playing because of an injury or illness, the player shall provide written verification of the injury or illness from a medical professional no later than the last scheduled day of the tournament OR a visit with the onsite trainer will suffice.
NO REFUNDS AFTER FRIDAY, MARCH 23
If you withdraw on or before March 23, 2016 you will receive a refund.
If you withdraw after March 23, 2016 there are no refunds.
Per STA Requirements "An entry fee refund is not required for anyone withdrawing within seven days of the start date."
REFUNDS AFTER REGISTRATION CLOSES
If you withdraw before registration closes, your credit card will not be charged.
If you withdraw after registration closes, you may be eligible for refund if you withdraw by 3/23/18. A player shall not withdraw from a tournament after entries close except for illness, injury, or personal circumstance. A withdrawing player shall immediately notify the tournament by email that the player will not be playing.
If the player is not playing because of an injury or illness, the player shall provide written verification of the injury or illness from a medical professional no later than the last scheduled day of the tournament.
If the player is not playing because of a personal circumstance, the player shall provide a written explanation of the situation to the referee no later than the last scheduled day of the tournament. The referee shall determine whether the situation is a personal emergency.
In order to receive a refund, you must notify the tournament immediately of your withdrawal, no later than Friday 3/23/18. Then, You must email firstname.lastname@example.org with your medical excuse or emergency explanation. You must also include the exact "Payee" name the check is payable to. This must be received by the last day of the tournament which is 4/2/18. Our best advice to you, is make sure you assess your means of travel and schedules before registration closes. Thank you for your cooperation.
Dunlop will be the official ball used by the tournament.
This event is restricted to the following Jr. players: U.S. Citizens; Permanent Resident Aliens; Diplomats, Refugees/Asylees; CTA. Refer to USTA Regulation III.A.2a.
Players are selected manually by the tournament director after the close of registration.
Entry to this tournament is open to specified residents only. Entries must be submitted by Sunday, March 18, 2018 11:59:00 PM Central Time. Only USTA members can register online if available.
In the future, you can jump straight to this tournament by entering the tournament identification number: 700014618 from the searchable schedule homepage.
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