Draws are subject to change
All draws are subject to change if the tournament makes an error. Please recheck draws for changes in times and/or withdrawals. All changes made within 24 hrs of tournament start will be phoned to the affected parties. Any changes outside of 24hrs will not be communicated to the player. Please recheck your start time on thursday or friday before the tournament. Also, again, please recheck your start times every night during the tournament.
Contacting the director, entry fee, check in and withdraws
If you need to pay your entry fee to the tournament, please bring a check payable to the HGA for the entry fee or cash. Make sure to have exact change if you bring cash. Please pay the fee to the tournament desk before your first match. No player will be allowed to play until the entry fee is paid. If you need to withdraw from the tournament please email the director at email@example.com. Please list the players name, age, division and reason for the withdraw. make sure to state exactly what matches you are withdrawing from in your email. If you do not notify us immediately that you will participate in the consolation, playoff or other match in your email then we will withdraw you from all other play as well. An excused withdraw is due to emergency, illness or injury. All withdraws are subject to 2 penalty points assesed by the usta after the tournament. You need 10 penalty points in a year to be suspended from playing tournaments. The director will contact you to confirm the withdraw. If you need to withdraw before the deadline then use your confirmation # and/or credit card to withdraw online before the deadline. Your credit card will be fully refunded. unfortunately no refunds will be issued if you withdraw after the deadline. All players should check in at least 15 minutes before your scheduled match time. Make sure you check in directly to the site that you are assigned. Lateness penalties will be strictly enforced if you check in to the wrong site. Also, lateness penalties will be strictly enforced if you run into traffic. Please plan ahead so that you may arrive safely and early. If your opponnent has checked in and we have a court, we may be able to put your match on early. We use many alternate sites during our tournaments. LTC is the Lafayette Tennis Club. NGH is Northgate High School. RDP is Rudgear Park Tennis Courts. LP is Larkey Park. DVC is Diablo Valley College. Your site will be listed on the draw by your start time. The notes below will have detailed directions to each site! All sites will be accepting entry fee checks!
Refuse to Lose!!
Draws will be posted no later than Wednesday before 8am. Please only ck the internet for your start time. Phone requests for start times will not be accepted. Seeding will be done using norcal/usta standard seeding rules. For questions on seeding please call the norcal/usta office at 510 7487373. Make sure to check your start time every day before and after the tournament. Rain and other factors may change the schedule. You are responsible for finding your start time and any changes to it.
Good Luck and
Refuse to Lose
The Match format for singles is best of three sets with a match tiebreak in lieu of a third set. Doubles will be an 8 game pro set. Open and Challenger players format is single elimination. Novice players format will be first round match loser consolation. All novice players will be guaranteed to have the opportunity to play 2 singles matches. Novice consolation matches will be 6 game pro set. There is a mandatory playoff for third and fourth place in all divisions. If you sign up for a novice singles division and there are no other or only one other entry, we may opt to put you in the challenger division. Same goes for Challenger to Open singles. We will only bump you up one division and/or age group not two and we will never move you down a division or age group in singles. Make sure to check other draws following these parameters if you cannot find the draw that you signed up for.
Please sign up for doubles with a partner before the deadline. You must have your partners usta # to sign up. This # can be found on the norcalusta website. Your partner must also sign up with you or you will not be put into the draw. All doubles players must sign up for doubles in the same age category and division that they signed up for in singles. The tournament will not move you up a division or age category in doubles if there are not enough entrants. Your entry into the doubles is free due to the combined entry fee. If you email the director we will put you on a "looking for a partner" list but cannot guarantee a partner. Please email us at least 1 week before the deadline or we will not be able to attempt to find a partner for you.
If you sign up for a novice singles division and there are no other or only one other entry, we may opt to put you in the challenger division. Same goes for Challenger to Open. We will only bump you up one division and/or age group not two and we will never move you down a division or age group. Make sure to check other draws following these parameters if you cannot find the draw that you signed up for.
We will have Jamba Juice stand at the club outside somewhere on saturday the 21st . We will have a limited amount of flavors and have the boosts as well hoepfully. So if you need a little protein smoothie in between matches, we will have one for you!
Directions to Lafayette Tennis Club, LTC
For directions to the Lafayette Tennis Club (3125 Camino Diablo, Lafayette, CA 94549, (925) 937-2582), please use the following link to Yahoo maps --> Off of the 24 take the Pleaseant Hill Rd exit North, rt on Stanley then Right on Camino Diablo. You will see our exit sign first. Keep going and you will hit our entrance sign, then turn right down a steep drive. We are located in a hidden glen. Make sure to allow ample time for traffic. We are located close to the freeway so it is an easy drive for most players.
During the tournament no practice courts will be open at the Lafayette Tennis Club. Acalanes High School is a stones throw away from the club and is open to the public. The address is 1200 Pleasant Hill Rd. Take the Pleasant Hill rd exit North and continue on Pleasant Hill until you see the courts on your right hand side. The Lafayette Tennis Club is a 2 minute car ride away
This is a two weekend tournament but we will try to complete in one weekend
This is a two weekend tournament. However, unless we have large draws, we will try to complete the tournament over the first weekend. All players taking the SAT may submit an official avoidance request and we will not schedule your match until 330p or later. No other avoidance requests will be taken. No late entries will be accepted after the online deadline closes. Please sign up in advance because our tournaments are the best attended in northern california thanks to you!
We look forward to seeing you on the courts soon!!
For hotel accommodations, please contact the Embassy Suites in Walnut Creek. Tel: 800 EMBASSY. Ask For the Hunter Gallaway Tennis Academy Special Rate. It should be no more than $104 per night for a great room! They have a complimentary breakfast, Ice machines, Indoor swimming and a gym! The address is 1345 Treat Blvd, Walnut Creek Ca 94597. Pleas Check out the link to their website for more information!
LTC is home to the Hunter Gallaway's Tennis Academy
For more information about the club and Hunter Gallaway's high level Excellence I Junior Academy please check out our website on the link provided. We have great lower level year round program as well.
Proper tennis attire is required on the courts at all times. Collared shirts are not required. All running shoes including non marking running shoes ar prohibited. Black soled shoes except for barricades and other tennis shoes are prohibited as well. You will be defaulted if you cannot find a replacement pair of shoes within 15 minutes after your match time. This rule will be strictly enforced, no exceptions. Shorts, skirts or sweats with pockets or some system to hold an extra ball is required. No cuttoff jeans are allowed on the courts. If you look good on the court you will play better!!!
Without your support we will not be able to continue hosting tournaments. We strive for Excellence! Our goal is to run a fair well organized event. We hope that you are able to check the yes box on all of the questions! If you liked the tournament please check Excellent. If you mark down "average", this is bad. Thanks again for your participation! We appreciate your support!
Refuse to Lose!!
Rain delay info and hotline!
Currently there is no delay. We will update this message 2hrs before the start of all matches on a given tournament day if it is raining. If it is raining after 8p on the night before the tournament, we may start a delay then. Please check this section of the notes to stay up to date on a possible delay. We will not cancel a day before noon due to the rules. We have lights, so plan on playing under them if we experience delays due to rain. The rain hotline is 925 9372582. Please only call this # in case of an emergency or if you are en route to the club and it begins to rain. If you are driving from more than 2 hrs out then you may call the director directly. Unfortunately, usually we will not be able to start a delay more than 2 hrs before the first match times.
Attention all players, most of the tournament will be completed
over the first weekend. Please check the internet for weather and
rain delay updates. You may also call the rain delay hotline at 925
368-8882 in the event of an emergency or if you are en route to the
tournament. Make sure to check what site that you are playing at.
LTC is the Lafaayette Tennis Club. NGH is Northgate High School.
Please check in 30minutes before your match time at the tournament
desk. Lateness penalties will be strictly enforced. Allow extra
time due to traffic. Snacks will be provided daily but lunch may
not be purchased at the club. Casa Gourmet Burrito and Subway is a
stones throw away in Lafayette. Downtown Walnut Creek is also an
option for food but the parking can be tough sometimes. Please
check the draw on Friday before the tournament and then daily once
the tournament starts. You are responsible for checking for your
start time. If you need to withdraw from the tournament please
email the TD Hunter at firstname.lastname@example.org and call at 925
368-8882. Entry fee refunds will not be given after the deadline.
You may withdraw yourself from the tournament at anytime before the
deadline using your confirmation #. Avoidance requests will be
accepted before the deadline only and if the draws are large, we
will most likely not honor your avoidance. It is always worth a try
though and we will refund your entry or credit you for a future
tournament if you sign up with an avoidance request before the
deadline and we cannot honor it. Many matches may be viewed from
the parking lot. Please bring a couple of folding chairs as the
club does not have enough chars to go around. Good Luck! CONTACT
INFORMATION/ ENTRY DEADLINE/ DOUBLES It is very important to enter
your contact information at the time of sign up. If you have
forgotten to do this please withdrawal and re-enter with this
information. If you do not do this then the TD may not be able to
contact you. The entry deadline for this tournament is very strict.
YOU MUST enter before the published deadline for singles AND
doubles. If you do not have your partner's agreement DO NOT enter
with that person. SIMPLY enter the singles and have your partner
enter you as their partner when they sign up. If you have their
agreement then you may access their usta number on the norcal.usta
website. EVENT DRAW FORMATS - ALL PLAYERS may play doubles this way
they get two matches if we have enough players for doubles. ALL
SINGLES EVENTS ARE SINGLE ELIMINATION. ALL singles events that have
3 players will use a ROUND ROBIN format, with 4 entrants there will
be 3rd/4th playoff match for semi-final non-winners. This will be
determined after entries close. DELAY INFORMATION The Club phone is
925 937-2582 and it will have Weather/Delay Information at least 2
and a half hours ahead of first match times. Please check the
internet first as it will be updated and has easier access. Players
should report directly to the site 30 minutes prior to their
scheduled start time. CONTACTING THE TD/ WITHDRAWALS Before the
actual dates of the tournament please contact the TD by e-mail
(above) if you have any questions. Please submit any withdrawals in
writing first by emailing the TD and then also call the TD phone
number above and leave a message as well. Once the tournament
starts then calling first would be most appropriate. Please leave a
message if there is no answer and then send an email for your own
records. IF ENTRIES HAVE NOT CLOSED YOU CAN WITHDRAWAL YOURSELF
ONLINE WITH YOUR CONFIRMATION NUMBER. YOU CAN ALSO EDIT YOUR OWN
REGISTRATION ONLINE. OPEN, CHALLENGER OR NOVICE/ WHICH ONE TO
ENTER? This tournament has challenger and Novice. There is a big
difference between signing up for the Open, Challenger or the
Novice. Please check the competitor list before the deadline to
make sure you have signed up correctly, once draws are published it
will be too late to switch. If you need an immediate response
regarding which level to enter please call Jim Coyne and/or Summer
Verhoeven at the USTA Norcal office. The Norcal number is 510
748-7373. Try asking your coach first. Match Tie Breaks will be
used in lieu of third sets for singles and 8 Game Pro Set matches
will be used in doubles. All pre-tournament questions regarding
this tournament should be emailed to email@example.com
The Open portion of this tournament and the 10 year old division of the Challenger and Novice tournament is part of the 2008 Grand Prix Circuit and will count for a Grand Prix Ranking. Please visit www.norcal.usta.com for more information.
Receive 50% of your entry fee back. Apply for the TOURNAMENT ENTRY ASSISTANCE GRANT(TAG). For more information about this grant or to obtain a copy of the application please visit the USTA Northern California junior homepage at www.norcal.usta.com.
No Selection Process. All registered players will be selected.
Entry to this tournament is open to all USTA members. Entries must be submitted by Tuesday, July 17, 2012 7:00:00 PM Pacific Time. Only USTA members can register online if available.
In the future, you can jump straight to this tournament by entering the tournament identification number: 500010212 from the searchable schedule homepage.
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