Tournament Reports
Default/Withdraw/Retirement Tournament Fees Alternates By Event Medical Release Form
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IT'S RAINING... NO SLEETING...NO SNOWING....YEA, IT'S SNOWING IN APRIL!!
ALL MATCHES IN PROGRESS AT LEFTWICH ARE BEING MOVED TO RACQUET CLUB. SOME OF THE 11:30 MATCHES ARE ON SCHEDULE BUT MOVED TO THE RACQUET CLUB OF MEMPHIS.
THE FOLLOWING TWO MATCHES ARE GOING TO WELLWORX:
11:30 am Will Reynolds vs. Ronald Powell
12:30 pm Carson Kadi vs. Sansing or Sherwood
All 12:30 matches @ MUS are back on schedule at MUS.
All matches for 1 pm @ Leftwich are also on schedule at Leftwich.
All 1:00 Leftwich matches need to check in at Leftwich or call (901)605-4212 or (901)374-0603.
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PLAYING SITES
We will use 3 sites. The main site will be Leftwich Tennis Center.
Leftwich Tennis Center
4145 Southern Avenue
Memphis, TN
38117
Memphis University School
6191 Park Ave
Memphis, TN
38119
Rhodes College
2000 N. Parkway
Memphis, TN
38112
The draw codes are as follows:
- LFTC-Leftwich Tennis Center
- RHOC-Rhodes College
- MUS-Memphis University School
We will use 5 alternate sites in case of rain. All directions sheets for rain out courts will be from the main site - Leftwich Tennis Center.
Wellworx Sportsplex
6161 Shelby Oaks Dr.
Memphis, TN.
38134
The Racquet Club of Memphis
5111 Sanderlin Ave.
Memphis, TN
38117
Whitehaven Tennis Center
1500 Finley Road
Memphis, TN
38116
Bellevue Tennis Center
1310 S. Bellevue Blvd.
Memphis, TN
38106
Wolbrecht Tennis Center
1645 Ridgeway Road
Memphis, TN
38119
The draw codes are as follows:
- WHTVN-Whitehaven Tennis Center
- RC-Racquet Club of Memphis
- WellWorx Sportsplex-WWSP
more info
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TOURNAMENT PHOTOS
PLEASE GO TO THIS SITE VIEW YOUR TOURNAMENT ACTION SHOT PHOTOS. YOU MAY SEE THEM BY ENTERING THE EVENT CODE: BULLFROG.
more info
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PLEASE CHECK YOUR TIMES!!! GIRLS 16 DRAWS HAVE SOME CHANGES AS OF 4/11/08!
GIRLS 16'S DRAW CHANGED SLIGHTLY DUE TO A COUPLE SEEDS HAVING TO PULL OUT LATE THIS AFTERNOON. PLEASE CONTINUE TO MONITOR YOUR DRAWS ON A REGULAR BASIS.
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ALTERNATE NOTIFICATION
CONTACT INFORMATION
For the purpose of contacting alternates it is your responsibility to update your information on TennisLink and notify me of your most current contact information. I will call the phone numbers given by TennisLink to notify you of the opportunity to enter. I will not try to contact you by the email address given by TennisLink this has proven to be unsuccessful. I will only communicate with you by email if you first contact me. Please email your contact information to cbrangenberg@tennismemphis.org or fax to (901)680-5547.
ORDERED ALTERNATES REPORT
This is the order alternates will replace any withdrawals originally selected from the Standings List. (This report will be posted after selections.)
POINT OF NO RETURN
If is your duty to notify us if you have reached the "point of no return" for travelling. We understand that some of you may not be able to come at a moments notice if a spot opens. Please be courteous and withdraw from the alternates list if you know you cannot travel. I have to contact alternates in order, even though it may be the night before the tournament and you are in Kentucky. We cannot know someones intent until you tell us. As long as you are on the Alternates by Event Report, we assume you can still attend.
ENTRY FEE
Because you were not selected in the initial process, we cannot process your credit card. If you are offered a spot, you will have to overnight your entry fee - Check made payable to Tennis Memphis, c/o Leftwich Tennis Center, 4145 Southern Avenue, Memphis, TN, 38117. Your acceptance is not final until entry fee has been received. Entry fee is $48.88.
LATE ENTRIES
Anyone wanting to enter the tournament after registration closes has to email cbrangenberg@tennismemphis.org. If there are alternates in the division you wish to enter, late entries will go below all other alternates, regardless of ranking. Late entries can only be accepted if they DO NOT affect the draw by changing the seeding.
ON-SITE ALTERNATES
Anyone wishing to be an on-site alternate needs to check-in at Leftwich Tennis Center 30 minutes before the first match time of that age division. If there is more than one on-site alternate, selection is based on the current standings.
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SIGNING UP FOR TWO DIVISIONS
Players are allowed to enter two divisions in Bullfrog Tournaments using the following guidelines:
- Players selected to both age divisions they apply for, will automatically be selected to the older age division. They would be removed from the other age division.
- Players not selected to either division would remain on the alternate's lists for both divisions but would be obligaed to play the division they first get in, from the alternate list. They would be removed from the Alternate list in the other division.
- Players selected to one age division would be removed from the alternates list of the division they were not selected.
- Once a player is selected for any one division no changes can be made.
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ENTERING 2 TOURNAMENTS - DO NOT DO THIS!!
Do not enter 2 tournaments at the same time. How to avoid penalties: If you end up on the alternate list, you must withdraw from the alternate list FIRST, and THEN enter the 2nd tournament. Tournaments have different deadlines that will allow you time to make your changes.
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BIRTH CERTIFICATES
USTA requires a Medical Release SIGNED BY THE PARENT OR GUARDIAN for every player. This form must be presented at the time of the tournament registration. Please download and bring this completed with you to speed up the registration process. Players are not allowed on court without this signed release.
more info
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MEDICAL RELEASE WAIVER
USTA requires a Medical Release SIGNED BY THE PARENT OR GUARDIAN for every player. This form must be presented at the time of the tournament registration. Please download and bring this completed with you to speed up the registration process. Players are not allowed on court without this signed release.
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FORMAT OF PLAY
All main draw matches will be best out of 3 sets.
All consolation matches will be best 2 out of 3 sets with a ti-breaker in leiu of the 3rd set. The 3rd set tie-breaker will be a match tie-break played to 10 points with a margin of 2 points.
The consolation will be a full feed-in consolation through the quarterfinals.
There will be a play-off for 3rd and 4th place in the main draw.
Schedule of play (for a 64 draw):
Saturday: 2 rounds of Main Draw, 1 round Consolation
Sunday: 2 rounds Main Draw, 3 rounds Consolation
Monday: 2 rounds Main Draw, 3 rounds Consolation
Weather Delays: We may use short scoring in the Main Draw in order to stay on schedule. REMEMBER, NOTHING CANCELS UNLESS IT ALL CANCELS.
DO NOT ASSUME ANYTHING IS CANCELED IF INCLIMATE WEATHER OCCURS. INDOOR BACKUP IS AVAILABLE AND WILL BE USED.
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ALTERNATE SELECTION CRITERIA
Alternate selection criteria will be based on the top 56 players from the age group of the event and up to 8 players from the age group below.
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TIMELINE
ALL TIMES POSTED ARE CENTRAL TIME:
3/28/08 Fri- 11:59 pm (one minute before midnight)- Entries will Close
3/31/08 Mon- 5:00 pm- Selection Lists will be posted on the Tournament Website
4/1/08 Tues- Start calling alternates for any open spots - you have 24 hours to respond
4/5/08 Sat- Last day to withdraw and receive a refund
4/7/08 Mon- 8:00 am - Alternates will now have 6 hours to respond
4/9/08 Wed- 8:00 am- The first Alternate that we reach will be offered any open spot.
4/10/08 Thurs- 8:00 pm- Draws and first match times will be posted, anyone withdrawing after this time will receive a penalty without faxed doctor excuse.
4/11/08 Fri- 5:30-10:00 pm- Mandatory Check-In at Leftwich Tennis Center
4/11/08 Fri- 6:00-9:00 pm- Dinner served for players and guests at Leftwich Tennis Center
4/12/08 Sat- Practice courts open at 7:00 am, Play begins at 8 am at all sites
4/13/08 Sun- Practice courts open at 7:00 am, Play begins at 8 am at all sites
4/14/08 Mon- Practice courts open at 7:00 am, Play begins at 8 am at all sites
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TOURNAMENT HOST HOTELS
Book your rooms directly online. Just use this information.
Group Name:
Bullfrog USTA Southern Section Designated
Group Code:
BUL
Check-in:
11-APR-2008
Check-out:
14-APR-2008
Hotel Name:
Hampton Inn & Suites Memphis-Shady Grove
Hotel Address:
962 South Shady Grove Road, Memphis, Tennessee 38120
Phone Number:
901-762-0056
Group Name: Bullfrog USTA Southern Section Designated
Group Code: UST
Check-in: 11-APR-2008
Check-out: 13-APR-2008
Hotel Name: Homewood Suites by HiltonĀ® Memphis-Poplar
Hotel Address: 5811 Poplar Avenue, Memphis, Tennessee 38119
Phone Number: 901-763-0500
more info
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THE CODE
In matches without an official on court, players are expected to follow The Code. if you have never read it, please do so.
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WITHDRAWALS
Withdrawal BEFORE Friday 3/28/08 11:59 pm Central Time
Go to the Tournament website and click "EDIT REGISTRATION" on the left side of yoru screen then locate "WITHDRAW." From there you can withdraw. If you do not know your Conformation #, then click "Locate Confirmation" just below "Withdraw." We cannot withdraw you, you must do this yourself.
Withdrawal AFTER Friday 3/28/08
You must fax or e-mail your withdrawal. DO NOT call to withdraw. The email is cbrangenberg@tennismemphis.org and the fax number is (901)680-5547. You will receive a refund, but it may take 4-6 weeks in order to receive it.
Withdrawal AFTER Saturday 4/5/08 11:59 pm Central Time
You must fax or e-mail me with your withdrawal. DO NOT call to withdraw. The e-mail is cbrangenberg@tennismemphis.org and the fax is (901)680-5547. You will receive a penalty unless you have a documented medical excuse faxed to us at the time of withdrawal. You will NOT receive a refund, no matter the excuse.
Defaulting the Tournament
You MUST see the Head Referee at Leftwich Tennis Center. DO NOT tell anyone at the desk and think you have properly defaulted. Unless you speak to the Head Referee in person, it will be counted as a "No Show" which carries a penalty of 5 suspension points. No telephone withdrawals will be accepted.
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FACILITY RULES
Leftwich Tennis Center uses conduct rules above and beyond those enforced by the USTA. Players participating in tournaments at the facilities identified are required to abide by these facility rules of behavior on and off the court. These rules also apply to parents, coaches, siblings, and other guests of the players.
The list below indicates the Facility Behavior Rules:
No use of the word "suck" or any form of the word spoken or spelled.
No use of expressions of frustrations with references to deities (i.e. "Oh My God", "Jesus", "Jesus Christ", "Christ", "God") either spoken or spelled
No use of "freaking", "frigging", or "fricking" or variations of such words either spoken or spelled.
No smoking anywhere on the premises. Premises includes parking lots, bathrooms, and anywhere within 100 feet of a tennis court.
Anyone found in violation of these rules may be subject to a Code Violation and receive suspension points
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DRESS CODE
For the Boys:
Any T-shirt worn must be plain or tennis related.
No underwear should be visible about the waist band or below hemline.
Shirts must be worn at all times.
Shorts must be worn appropriately above pelvic bones.
Sleeveless shirts are acceptable if made that way - no cutoffs.
For the Girls:
Any T-shirt worn must be plain or tennis related.
Skirts and shorts must be worn appropriately above the pelvic bones.
The bottom of your shirt must touch the top of your skirt or shorts while standing upright - shoulders back. This means do not roll down your skirt or shorts.
Thank you for your cooperation.
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TOURNAMENT CHECK-IN
We are staying until 10:00 pm for your convenience. We feel strongly that you should be able to make it by that time, for no other reason than your children need proper rest.
For those of you that "just can't make it by that time" need to do the following:
- Make sure your entry fee has been paid by Friday night - check the Tournament Entry Fee Report
- Show up 30 minutes before your match time if you are playing at Leftwich Tennis Center. If you are playing at another site, you will have to check-in at Leftwich Tennis Center before you go to the other site. Please be patient with us when checking in, we will be focused on getting matches on and off the court. Checking-in people at this time will be a detriment to the tournament.
- Those of you playing 8 am matches at Leftwich Tennis Center will need to be on your assigned court at 7:45 am. Make sure you allow yourself plenty of time.
IF YOU ARE PLAYING AT A SITE OTHER THAT LEFTWICH TENNIS CENTER, YOU MUST CHECK IT AT THE MAIN SITE, LEFTWICH TENNIS CENTER, BEFORE CHECKING IN AT YOUR ALTERNATE SITE. THIS IS TO ENSURE THAT EACH PLAYER HAS TURNED IN THE MEDICAL RELEASE WAIVER AND THAT EACH PLAYER HAS A BIRTH CERTIFICATE ON FILE AT THE SOUTHERN OFFICE.
On Saturday, we will have a limited number of people checking in players who did not check in the night before for the tournament. Obviously, this could present a problem if everyone checked in at this time. If you are not on your court by your assigned match time, you will be penalized. Because you did not check-in the night before, is not an excuse for being late for your match. We cannot predict if there will be 5 people or 50 people waiting to check-in when you do. You cannot play your match until you have checked in for the tournament. If there is a line that causes you to be late for your match, unfortunately that will be your problem that could have been avoided. Therefore, we urge all of you to check-in on Friday this includes locals, commuters, and travelers. We will be here until 9:30 pm on Friday. Remember that Eastern Time Zone travelers will gain an hour.
Thank you for your cooperation.
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MATCH CHECK-IN PROCEDURE
NEW RULE FOR MATCH CHECK-IN:
Regulation IV.A.2 now states "the referee may penalize a player who is on site for lateness if a court is available and the player has failed to check-in at the tournament desk by the scheduled match time."
THIS MEANS, IF THERE IS 1 OPEN COURT AT 10:00 AND THERE ARE 3 MATCHES TO PUT ON: THE REFEREE WILL START THE CLOCK FOR LATENESS FOR ANYONE WHO HAS NOT CHECKED IN FOR 10:00- EVEN THOUGH THERE ARE NOT ENOUGH COURTS FOR ALL 3 MATCHES.
- The first matches of each day will report directly to the court at 7:45 am, and balls will be on the court. Matches should begin promptly at 8 am.
- For all matches after 8, please get in a single file line at the tournament desk at least 15 minutes before your scheduled match time. DO NOT WAIT UNTIL 9:59 TO CHECK IN FOR A 10:00. Please go to the bathroom, fill your water bottle, etc. BEFORE you check-in.
- Once you have checked in, please stay near the tournament desk until we tell you the court assignment. You must be where you can hear us call your name after you check-in.
- We will be watching the clock for lateness. Please do not ask us if your opponent has checked in - you have other things to think about. The staff and referee will take care of lateness issues: you need only worry about your own timeliness.
AFTER YOU MATCH IS OVER:
- If you win or lose, report to the tournament desk immediately
- The winner is to report the score, and the loser is to verify that the score was reported correctly. If there is a dispute in the score, we will only address the issue immediately after the match when BOTH players are at the desk - not a few hours later when noticed. We are human and we could make a mistake posting to the computer so, we will verify computer print-outs with the hand-written scores.
- Both players must ask for the next match time. Verify your time with the draw that is posted on the board. If there is any difference in the time you were told and the posted time, please address before leaving the site.
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OFFICIAL TOURNAMENT BALL AND PLAY SURFACE
The Official Tournament Ball is DUNLOP. All matches will be played on hard courts
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PRO SHOP AND STRINGER
Leftwich Tennis Center has a small pro shop available to all players. The tournament discount is 15% off regular priced merchandise. We carry bags, racquets, strings, overgrips, and replacement grips, as well as, other miscellaneous merchandise.
There will be an experienced stringer at Leftwich Tennis Center throughout the tournament. We carry a variety of strings including Head, Prince, and Wilson. If you prefer a certain string, you are welcome to provide your own. Labor cost is $15 per racquet.
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TRAINER
There will be a trainer on site at Leftwich Tennis Center, however we are working on getting trainers located on all sites. By law, trainers are not allowed to distribute any medicine. Please bring your own Tylenol, Advil, Aleve, or any other medications you may need.
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Players are selected from a designated Section or District ranking list.
Entry to this tournament is open to specified residents only. Entries must be submitted by Friday, March 28, 2008 11:59:00 PM Central Time. Only USTA members can register online if available.
In the future, you can jump straight to this tournament by entering the tournament identification number: 704220808 from the searchable schedule homepage.
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