Tournament Reports
Alternates By Event
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DRAWS
Draws are now posted with FIRST MATCH TIMES !! Please note your TIME & SITE... We are using 4 different sites and you must be at the proper site at the proper time. A list of the sites and abbreviations are below. Please note that with the addition of doubles & 38 more entries than last year we will be playing matches early & late..... we will make every effort to follow the GUIDELINES set forth in Friend at Court regarding starting times for 12s & 14s and 12 hour rest period overnight, HOWEVER, due to the additional matches this year, we will inform everyone early that these are just scheduling GUIDELINES, not hard rules. If you need clarification, please refer to the Friend at Court copy that you have at home. We wish everyone a Merry Christmas and safe travels !!
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TOURNAMENT CHECK IN
ALL PLAYERS MUST REGISTER PRIOR TO PLAY REGARDLESS OF SITE
CHECK IN will be at THE COURTYARD MARRIOTT (10200 Champion Farms Drive) Monday, Dec. 26th from 4:00-8:00pm. This check in is for all players but is not mandatory. If you are in town, we suggest that you register during this time to prevent delays on Tuesday. If you are arriving on Tuesday, Dec. 27th, you may register at The Tennis Club at Springhurst starting at 7:00am. You WILL NOT be allowed to play unless you have registered at Springhurst.
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HIGH-TECH TENNIS VIDEOS
For the 4th consecutive year, HIGH-TECH TENNIS is bringing their very popular video services to KY for the December tournaments… Don’t miss your chance for Match Play and College Recruit Videos, as well as their newest service: Match Highlights ONLINE (super high-tech and super cool). Also, come early on check-in day and let them show you EXACTLY what your coaches see using Dartfish (the same technology used at Bolletteiri’s Academy and USTA training centers) – Just $10 to view your strokes and $45 for a CD. Danny and Julie provide a wonderful video service to tournament players and they always add value AND fun to the tournament experience for players, parents, and coaches alike. It’s time for you to find out what so many of the top players already know: VIDEO WORKS! Please visit www.high-techtennis.com for more info, including samples, and contact Danny or Julie Thiets (video@high-techtennis.com or 678.640.2723) to reserve your match time. They have TEN digital camcorders and their services are very popular…FIRST COME/FIRST SERVED…
more info
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TOURNAMENT SITES
MAIN SITE: The Tennis Club at Springhurst (SP on draw) 4109 Simcoe Lane, Louisville, KY 40241 (502) 412-2950 ALTERNATE SITES: Louisville Indoor Racquet Club (LIRC on draw) 8609 Westport Road, Louisville, KY 40242 (502) 426-2454 University of Louisville Bass Rudd Tennis Center (UL on draw) 305 East Warnock Street, Louisville, KY 40208 (502) 852-0223 Advantage Tennnis & Fitness (ATF on draw), 4014 Dutchmans Lane, Louisville, KY 40207 (502) 897-7185
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PRACTICE COURTS
Practice courts will be available all day at The Tennis Club at Springhurst on December 26th for a cost of $25.00 per hour per court. These courts MUST be booked in advance by calling (502) 412-2950. Please specify that you are with the tournament. During tournament play, The Tennis Club at Springhurst will be open at 6:30am each day of the tournament. We will have 8 courts reserved for tournament warmup and practice starting at 6:30am. We will have times available from 6:30-7:00, 7:00-7:30am, and 7:30-8:00am. Due to the limited practice courts, the warmups will be 4 players per court for $4.00 each. You must reserve your spots and PAY IN ADVANCE for the morning warmup times. We will only allow coaches and/or parents to take a spot on the court if space allows. All alternate sites will be open by 7:30am each day of the matches. There will be NO ADVANCE booking of warmup courts at alternate sites.
This year we will ALSO have practice courts available all day throughout the tournament at our Top Gun Academy location (1800 Elite Drive). Located just 7 minutes from Sprinhurst, we have 3 indoor multi sport courts which are perfect for match warmup and practice time. Cost is $25.00 per hour per court and you may reserve a full court to hit with a coach or parent. You must reserve your time in advance by calling (502) 412-2950 or send a text to (502) 439-8312.
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WITHDRAWALS & REFUNDS
ALL withdrawal MUST be made by emailing Chris Mather at topguntennis@earthlink.net. DO NOT CALL WITH A WITHDRAW. WE MUST HAVE IT IN WRITING. Withrawals on or before Dec 18th will receive a refund check of the entry fee. Withdrawals made AFTER Dec. 18th will not receive a refund.
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TIMELINE
ALL TIMES POSTED ARE EASTERN TIME
12/11 - 11:59 pm (One minute before Midnight) Entries will Close
12/18 - Last day to withdraw and receive a refund.
12/23 - 8:00 am First match times will be posted
12/26 - 4:00-8:00 pm Check-In at COURTYARD MARRIOTT
12/27 - Practice Courts Open at 6:30 am, Play begins at 8:00 am at all sites
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FORMAT and SCORING
Draws will be 64 with a Full Feed In through the Quarters and 3/4 playoff. Main Draw will be best two out of three tiebreak sets in Boys and Girls 14 & under. Boys and Girls 12 & under will be playing a 10 point match tiebreaker in lieu of a third set. Feed in will be best of three sets playing a 10 point tiebreak in lieu of a third set. Doubles is an 8 game pro set.
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OFFICIAL HOTELS
Our OFFICIAL HOTEL is the COURTYARD MARRIOTT NORTHEAST & RESIDENCE INN . Both hotels are adjacent to eachother and within 5 minutes of Springhurst. Tons of shopping and restaurants are in the vicinity also.
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COURTYARD MARRIOTT LOUISVILLE NORTHEAST
10200 Champion Farms Dr. Louisville, Kentucky 40241 (502) 429-9293...$79/night without breakfast....$89/night with cooked to order breakfast. Use online booking code: j5t
more info
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RESIDENCE INN - LOUISIVLLE NORTHEAST
3500 Springhurst Commons Drive. One-Bedroom: $99.00 per night:
STUDIO SUITE: $89.00 per night:
TWO BEDROOM SUITE: $122.00 per night:
more info
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BIRTH CERTIFICATES
All players must have a copy of a Birth Certificate or Green Card on file in the Southern office.
Players should go to this link to see if their name is on file.
If your name does not appear here please fax it to 770-368-9091 or e-mail to howard@sta.usta.com.
more info
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MEDICAL RELEASE FORM
All players must have a completed Medical Release form prior to play. Please click on the Tournament Reports - Medical Release Form at the top of the page, print and fill it out, and bring it with you to Tournament Check-in. This will make check-in quicker.
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SEEDINGS
Seeding shall be done using only the results from most recently published USTA Southern Combined Standings Lists of the division in the order in which players appear on the list. In addition to the list, other criteria to consider:
• Players who have a standing in the next younger age division may be seeded in any group of seeds if they are in the top 10 of the most recently published USTA Southern Combined Standings Lists of any younger age division.
• Players with current top 50 USTA National standing, top 100 ITF ranking, top 1000 ATP or WTA rankings should be considered for seeding.
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STRINGING
USRSA Certified Racquet Stringing will be available at The Tennis Club at Springhurst. We have a wide variety of strings available. Cost with your own string for tournament participants is $15.00.
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TENNIS BALLS
The Official Ball is the USPTA PRO PENN CHAMPIONSHIP
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INDOOR TOURNAMENT
The Winter Southern Closed is played INDOORS !! No threat of rain, hurricanes, snow or anything else that has been a huge factor in many outdoor tournaments !! Come to Louisville, sit back and enjoy the fact that all matches will be played as scheduled.
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CONTACT INFORMATION
Please provide your contact information (cell phone and email) when prompted by Tennis Link during registration. It is EXTREMELY important to provide this information so that we may contact you with information regarding the tournament.
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STAY & PLAY OUR LEVEL 3
Ring in the New Year in Louisville and stay and play our Southern Level 3 right after the Winter Southern Closed. The Springhurst New Years Classic is Dec. 31st - Jan. 2nd !! Why make another trip this year when you can just stay and keep playing !!
more info
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SELECTION PROCESS
This is a Southern Level 1-A and National Level 4 Tournament.
You CANNOT enter Two (2) Divisions in a Southern Championship
The Selection Process DOES NOT include the selection of 1/4 from the younger age group in a Southern Championship
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DOUBLES
You must register with a partner before Thursday December 22nd at 6:00pm. IF YOU ARE NOT REGISTERED WITH A PARTNER BY THIS TIME, YOU WILL BE TAKEN OUT OF THE DOUBLES DRAW !! Doubles will start at 8:00am Tuesday morning Dec. 27th. If you are in need of a partner, please use our Facebook page to find a partner. You CANNOT edit your registration online to add a partner.. Please email topguntennis@earthlink.net if you have a partner !! DO NOT CALL WITH YOUR DOUBLES PARTNER .... IT MUST BE EMAILED !!
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LOOKING FOR DOUBLES PARTNER ?
Are you looking for a doubles partner for this tournament ?? To make it easier to find a partner, we have created a FACEBOOK group to post a message that you are looking for a partner. Here is how to find a partner for the tournament:
1. Log into your FACEBOOK account (you can create an account if you do not have one) or click the link below
3. Search for the group WINTER SOUTHERN CLOSED
4. Click to join this group
4. You may post your information looking for a partner on the group page wall.
5. Other players will post messages and once you get a partner, then email that information to topguntennis@earthlink.net
more info
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Players are selected manually by the tournament director after the close of registration.
Entry to this tournament is open to specified residents only. Entries must be submitted by Sunday, December 11, 2011 11:59:00 PM Eastern Time. Only USTA members can register online if available.
In the future, you can jump straight to this tournament by entering the tournament identification number: 703617811 from the searchable schedule homepage.
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