Tournament Reports
Media Report
|
Thank you to all the parents and players for helping us to have an extremely successful weekend!! We hope to see you all back next year or join us for our Southern Level 3 tournament in October.
|
|
WELCOME
Welcome to our 5th Annual BullFrog on Hilton Head Island. We invite you to join us for a weekend on our beautiful Island and enjoy lots of great tennis! Hilton Head Island in South Carolina is known as the most family-friendly destination in the world. Offering an assortment of outdoor excursions and also named as one of the top ten family beaches in the country, the Island is the perfect selection for a family vacation or getaway. Select the "more info" link below for additional information on the Island.
|
more info
|
EVALUATIONS
Please help us to improve our tournament by filling out the on line evaluation form by going to the followin link: http://www.southerntennis.com/southern_championships_designated_evaluation.htm
more info
|
HIGH TECH TENNIS VIDEOS
HIGH-TECH TENNIS will be onsite for the ENTIRE tournament to offer their very popular Match Play and College Recruit Videos. Danny and Julie provide a wonderful video service to tournament players and they always add value AND fun to the tournament experience for players, parents, and coaches alike. It’s time for you to find out what so many of the top players already know: VIDEO WORKS! It’s an EXCELLENT teaching tool – and a wonderful keepsake that will last a lifetime – because SEEING IS BELIEVING! Please visit www.high-techtennis.com for more info, including samples, and contact Danny or Julie Thiets (video@high-techtennis.com or 678.640.2723 or 678.640.2723 to reserve your match time.
more info
|
REGISTRATION
Mandatory Check In: Friday, April 29th, 2011: 5:00 - 8:00 pm at Van der Meer Tennis Center. (NOT VDM SHIPYARD)! All players must check-in at this time. Multiple sites will be used, so there will not be time to check-in prior to matches on Saturday, April 30th. Except for a true emergency, there is no excuse for not being at check-in by 8:00 pm. For those of you who do have an emergency and can not attend this meeting, please follow the instructions below under registration.
|
|
REGISTRATION
Players who have an emergency and can not attend the registration must comply with the following:
For those of you who do have an emergency and can not attend this meeting, you need to do the following:
1) Make sure your entry fee has been paid by Friday night. You will not be considered a competitor until your fee is paid.
2) Fax your Medical Release Waiver (or scan and email to the Tournament Referee - msrabb@aol.com) with your cell phone number (contact number for the player for the weekend) and hotel info to 843-785-7032 attn Justyn Schelver. You must receive an email response back stating that we have everything we need for registration. Contact phone numbers for the weekend are crucial!!
3) All players are responsible for obtaining all information covered during this meeting.
4) Your birth certificate must be on file with the Southern office. If not, please fax or bring a copy with you to the registration or email it to us in advance.
5) You must then come to the main site on Saturday morning between 7 AM and 9 AM before your first match. (This way we can be assured that you have arrived). You must be registered at the main site before you will be allowed to play!! We have a lot of alternates who are hoping for an opportunity to play, so please let us hear from you!! We want to give them as much notice as possible
|
ON SITE ALTERNATES
All "On Site" alternates must register at the tournament desk at the Main Site, Van Der Meer Tennis Center. Please send an e-mail to justynschelver@hotmail.com if you plan to be an on site alternate. If you do this, then it is not necessary for you to be at registration on Friday. However, please send your contact information and medical release before Friday at 8 PM. On-Site Alternates will be selected in the order of the Alternates List, which is in order by Southern Standings with the late entries being added at the bottom. As an on site alternate, you will be required to arrive at the main site (ready to play) at least 15 minutes before the first match is scheduled for play in that age division. You will then need to remain at the main site until all the first round matches for your age division have started. You will check in at the main desk with the Tournament Referee.
|
TRAINING SESSIONS
ACADEMY TRAINING SESSION AVAILABLE: Van Der Meer Tennis Academy is offering a discounted rate to all Bullfrog participants for sessions taking place from Tuesday - Friday. Please call 843-785-8388 ext 140
and ask for Tammy.
more info
|
BIRTH CERTIFICATES
BIRTH CERTIFICATES / PROOF OF CITIZENSHIP:
All Players must have a Birth Certificate on file in the Southern Office for proof of US Citizenship. Greencards will be accepted, but passports will not. All players must have a copy of a Birth Certificate or Green Card on file in the Southern office. Players should click on the "more Info" below to see if their name is on file. Or a player can manually enter this link into their browser. http://southerntennis.com/cgi-bin/db.cgi?db=default&uid&view_search=1 If your name does not appear here please fax it to 770-368-9091 or e-mail to howard@sta.usta.com more info
more info
|
MEDICAL RELEASE FORM
Medical Release Forms have to be completed and signed by the PARENT OR LEGAL GUARDIAN. Please do not send your child without this form completed. Please click on the link - more info below. Fax your form to (843) 785-7032 Att: Justyn (Direct Link to Form: http://assets.usta.com/assets/638/USTA_Import/Southern/dps/doc_14_583.pdf
more info
|
SITES
You will be receiving a tournament booklet at registration which will include all site directions and a map. Physical addresses for the Sites:
Van Der Meer Tennis Center (VDM) 17 Deallyon Avenue, (zip code - 29928)
Shipyard (SHIP) - (Van Der Meer @Shipyard) 116 Shipyard Drive (zip code - 29928)
Chaplin (CHAP) - One Castnet Drive (You turn on Singleton Beach Road (toward the ocean) off of Hwy 278 to reach Castnet, just in case you can not pull up Castnet.) (Zip code - 29928)
Hilton Head Beach & Tennis ( HBT) 40 Folly Field Road (zip code 29928)
H.H High School (HIGH) -70 Wilborn Road (zip code 29926)
|
DIRECTIONS to VDM
Directions to Main Site for registration: VDM Tennis Center from I-95, take exit 8 (Hilton Head Is) onto Hwy 278. Stay on Hwy 278 onto the island. At the north end of the island, Hwy 278 will fork... take left-hand fork onto the Cross Island Pkwy(Toll Road). Pay the toll and proceed until you reach the Sea Pines traffic circle. Take the second exit off of the circle onto Pope Avenue. At the second traffic light take a right onto Cordillo PKWY. Drive about 200 yards and take a left onto Deallyon Avenue. Drive past the Player's Club Resort entrance and turn right immediately after the Player's Club building.(You will see courts on both the left and right side of Deallyon). Physical address of the main site is: 19 DeAllyon Avenue, Hilton Head Island, SC 29928.
|
DIRECTIONS HBT
Directions to Hilton Beach and Tennis (HBT): From the Van Der Meer Tennis Center, turn right onto Cordillo Parkway. At the traffic light, turn left onto Pope Avenue. When you reach the traffic cireclt, take the first exit onto William Hilton Parkway/278 Business. Travel approx. 5 miles. Turn right onto Folly Field Road. Resort is half a mile on the right. Pro shop and SBT headquartes are to the far right of the tennis courts as you approach from the security gate. (The tournament desk is located under the tent). NO PETS ARE ALLOWED AT THIS FACILITY. Physical address: 40 Folly Field Road, Hilton Head Island, SC 29928 (843-842-0079).
|
DIRECTIONS -HIGH SCHOOL
Directions to Hilton Head High School (HIGH) From the Van Der Meer Tennis Center, turn right on Cordillo Parkway. At the traffic light, turn left onto Pope Avenue. When you reach the traffic circle, take the first exit onto William Hilton Parkway/278 Business. Travel approx. 7 miles. You will see a sign before you reach Wilborn Road. Turn right at Wilborn, you will approach a fork in the road, keep left before the H.S. entrance sign. The courts are 100 years on your right. Physical address: 70 Wilborn Road, Hlilton Head Island, SC 29926.
|
DIRECTIONS TO SHIP
Directions to Shipyard Racquet Club (SHIP): From the Van Der Meer Tennis Center, turn right on Cordillo Parkway. Go straight through the traffic light on Pope Avenue and into the entrance of Shipyard Plantation. (Shipyard Plantation is a gated community. Please notify the gate guard that you are attending a Van Der Meer Tennis Program to receive a day pass to enter the Plantation. Please obey all speed limit signs. They are strictly enforced!). Follow the main Shipyard Plantation road for 1 mile until it ends in a traffic circle onto Shipyard Drive. Follow for 1.5 miles. The Van Der Meer Shipyard Tennis Resort will be on your right. Turn into the parking lot (Crown Plaza Resort) and turn right - park in this lot. Physical Address: 116 Shipyard Drive, Hilton Head Island, SC 29928 (843-686-8804).
|
DIRECTIONS - CHAPLIN
Directions to Chaplin Park (CHAP): From the Van Der Meer Tennis Center, turn right onto Cordillo Parkway. At the traffic light, turn left onto Pope Avenue. When you reach the traffic circle, take the first exit onto William Hilton Parkway/278 Business. Travel approx. 4.75 miles. Turn right toward the ocean on Singleton Beach Road. Go about 100 yards on Singleton Beach Road and take the first left onto Castnet Drive. The courts are immediately to your right. Physical addrss 3 Castnet Drive, Hilton Head Island, SC 29925
|
NEW RULES FOR 2011
In the Consolation rounds, we use a 10 point tie-breaker in place of a third set. The new rule for 2011 makes this break a 3 minute break. We will treat this as a set break that is three minutes long, with the exception that coaching is permitted on court. The only usual reason for a player to leave court would be for a toilet break. A player taking a toilet break may be coached during that break and a player remaining on court while their opponent takes a toilet break may be coached for the entire time the opponent is gone.
When using a full 3rd set (all Main Draw matches), there will be a mandatory 10 minute break between the 2nd and 3rd sets for ALL age divisions.
Line calls changed from "out" to "in" no longer result in a let. The player who made the incorrect call now loses the point regardless of their subsequent shot.
|
ALTERNATES
Alternates by Event Report will be updated daily. Contact us immediately if you realize that you cannot come. It is the alternates' responsibility to check the website to see if your alternate status has changed. The tournament will make every effort to contact you if your status does change to being in the tournament. (If we have contact information for you.) You should make sure your contact information is correct on your membership profile. If you are unsure, please email additional contact information to the Tournament Director. Once an alternate is selected for play, payment is due immediately. If you plan to enter another tournament, you must withdraw as an Alternate prior to entering the other tournament.
An ORDERED ALTERNATES REPORT will be posted above. This is the order Alternates will be contacted for any open spots. 1) Contact Information-please email me the best contact information for you, such as a work phone or a cell phone. Below is the timeline detailing how much time you have to respond. 2) Payment-if you accept a spot, you must overnight your entry fee. Since you were not selected in the initial batch, your credit cards were never processed. An Alternate will not be listed as a competitor until the entry fee has been received. The entry fee is $48.88 made payable to Van der Meer Tennis, P.O. Box 5902, Hilton Head Island, SC 29938. We assume that you still want in the tournament as long as you are on the Alternates by Events List. Please contact us immediately if you want your name removed from the alternate list. It is the Alternate's responsibility to check the website to see if your alternate status has changed. No Alternates will be contacted after 12:00 noon, Friday May 1st and no changes will be made.
|
HOTELS
LIMITED AVAILABLITY AT ALL OF THE HOTELS. PLEASE CALL QUICKLY TO MAKE YOUR RESERVATIONS.
Island Inn (formerly Hampton Inn)- (New Rate for 2011) $79.00 per night, 1 Dillon Road, For reservations call 843-681-7900
Players Club Hotel- $89.00 per night, 35 Deallyon Avenue, For reservations call 1-800-504-8823 and ask for Kathy.
Hotel is located directly next door to VDM Tennis Center
_
Comfort Inn Hotel- $79.00 per night, 2 Tanglewood Drive, For reservations call 843-842-6662
Hotel is located within walking distance to VDM Tennis Center
_
Days Inn Hotel- $69.00 per night, 9 Marina Side Drive, For reservations call 843-842-4800
-
Holiday Inn Oceanfront $139 per night 843-785-5126 (Located at 1 Southern Forest Beach Drive)
_
|
VILLA RENTALS
THE VACATION COMPANY will be offering homes and villa rentals for all tournament participants. All properties are fully furnished including washers, dryers, and free high speed internet access. Many are within walking distance of several tournament sites. Discounted weekend and week long packages are available as well as oceanfront accomodations. For reservations call 800-545-3303. Visit www.vacationcompany.com for more information.
SEASHORE VACATIONS, Inc will be offering 2 Bedroom/ 2 Bath fully equipped condos at their Courtside or Surf Court locations adjacent to Van Der Meer Tennis Center in the South Forest Beach area of Hilton Head Island. For reservations call 800-845-0077 and be sure to ask for the VDM/Bullfrog special. Oceanfront and Oceanside accomodations are also available at discounted rates for this tournament. Visit www.seashorehhi.com for more accomodations info of wwwlsvipix.com to see photos of all Seashore properties.
|
DRESS CODE
For the Boys: Any T-shirts worn must be plain or tennis related. No underwear should be visible above waist band or below hemline. Shirts must be worn at all times. Shorts must be worn appropriately above pelvic bones. Sleeveless shirts are acceptable if made that way - no cutoffs. For the Girls: Any T-shirts must be plain or tennis related. Skirts and shorts must be worn appropriately above the pelvic bones. The bottom of your shirt must touch the top of your skirt or shorts while standing upright- shoulders back. This means do not roll down your skirts or shorts. Thank you for your cooperation.
|
AMENITIES
Atlanta Bread Co. will have food and refreshments for all players, parents, and coaches during Friday's check-in. Subway will provide a meal coupon which may be used for lunch or dinner Saturday-Monday. Atlanta Bread Co will provide bagels, muffins, pastries, and coffee each morning. Fruit will be available throughout the tournament.
|
LATE ENTRIES
Late entries are encouraged. If you would like to be added as a late entry, please email the tournament referee (msrabb@aol.com) with your USTA #, Name and Age Division. Please know all late entries are placed at the bottom of the alternates list, so email us quickly. The names are placed on the list in order of receipt by email. (date and time) We usually have a lot of withdrawals before the tournament, so a lot of alternates do get into the draw. Players who will affect the seeding will not be selected.
|
SELECTIONS
Top 64 players applying from the USTA/Southern latest Standing List..56 players from this age group will be selected and up to 8 players from the younger age group who are eligible for the younger age group, who have a standing in the top 80 of the younger age group, and are not in the selected 56, will be selected.
|
ENTERING TWO DIVISIONS
Players are allowed to enter two divisions with these guidelines: #1. Players selected to both age divisions they apply for will automatically be selected in the older age division. They would be removed from the other age division. #2. Players not selected to either division would remain on the alternates lists for both division but would be obligated to play the division they first get in from the alternates list. They would be removed from the Alternates list in the other division. #3. Players selected to one age division would be removed from the alternates list of the division they were not selected. #4. Once a player is selected for any one division no changes can be made. If you incorrectly registered for both age divisions and want to withdraw from one, please do so on line following the directions on this page under the headline: Withdrawals.
|
SEEDING
USTA Southern Level 1, 2 and 3 Tournaments. SINGLES SEEDING CRITERIA Seeding shall be done using only the results from most recently published USTA Southern Combined Standings Lists (April 20th, 2010) of the division in the order in which players appear on the list. Definition of Most Recently Published USTA Southern Combined Standings Lists: Southern Designated Published List at least 8 days prior to tournament start. In addition to the list, other criteria to consider: Players who have a standing in the next younger age division MAY be CONSIDERED for seeding in any group of seeds if they are in the top 10 of the most recently published USTA Southern Combined Standings Lists of any younger age division. Players with current top 50 USTA National standing, top 100 ITF ranking, top 1000 ATP or WTA rankings should be considered for seeding. We will be using the list published on Tuesday, which will include play from the previous weekend. Seeds will be posted the same day. The Southern Seeding Calculator will be used. (Click on the "more info" to see the chart.
more info
|
WITHDRAWALS
All Withdrawals after entries close must be sent in writing by E-mail to JustynSchelver@hotmail.com. Please be aware that if a player withdraws for any reason other than illness, injury, or a family emergency, suspension points can be given to that player. PLEASE NOTE IT IS THE PLAYER'S RESPONSIBILITY TO MAKE SURE THEY HAVE BEEN WITHDRAWN. If you do not get a confirmation back from us, please contact us again. NO Refunds will be issued for players withdrawing after Saturday, April 23rd, 2011 after 8:00 AM as per Friend At Court National Regulations. Anyone withdrawing (for any reason) seven (7) days prior to the tournament start date through the event will receive a 1 (one) suspension point suspension point from Southern USTA. (NEW for 2010) Alternates may withdraw without penalty at anytime.Defaulting during the tournament You MUST see the trainer and get approval from the Head Referee. DO NOT tell anyone at the desk and think you have properly defaulted. You must see the head referee in person or it will be counted as a “No Show” which carries a penalty of 5 suspension points. No telephone withdrawals will be accepted. Withdrawal BEFORE Sunday 4/17/11 11:59 pm Go to the Tournament website and click "EDIT REGISTRATION" on the right side of your screen (under the red bar which is labeled tournament links) and then follow the steps to withdraw. The drop down menus will come up under the left navigation bar (dark blue). If you do not know your Confirmation #, then click "Locate Confirmation" just below "Withdraw" on the same page. You will need this number to complete the withdrawal process. We cannot withdraw you, you must do this yourself.
|
TRAINER - WITHDRAWALS
A trainer will be on site at the main site, Van der Meer Tennis Center. Remember that if you default or retire due to an injury during the tournament, you have to speak directly to the Head Referee. Speaking to anyone else will result in a "Default-No Show" for your match. By law, trainers are not allowed to distribute any medicine. Please bring your own Tylenol, Advil, Aleve, or any other medications you may need. If you have an injury or illness we suggest that you see the trainer.
If you need to withdrawal do to an injury or illness, the process will be smoother if we have confirmation from the trainer. Without confirmation or a written doctor’s excuse by 5:00pm est Monday you may incur suspension points for leaving. Remember if you default from the tournament due to injury you must the Head Referee in person or it will count as a “No Show”.
|
PRATICE COURTS
Practice courts will be available on Friday at Van Der Meer Tennis Center(13 hard) at 6:00 PM and Shipyard(4 hard) at 5:30PM. Courts will be 1st come/1st serve (4 players per court).
Match Play Sites-VDM Tennis Center(VDM)-main site, VDM Shipyard(SHIP)-check in, Chaplain Park (CHAP), Hilton Head Beach and Tennis (HBT), and Hilton Head High School (HIGH).
Practice Sites-Cordillo Courts(3 hard), Hilton Head Middle School (4 hard), and VDM Tennis Center(3 hard). Alll practice courts will be 1st come, 1st serve (4 per court). Directions to all sites will be provided at check-in and attatched above. H.H Middle School - 55 Wilborn Road (Zip Code 29926)
|
STRINGING
Heinrich Bremer is the head of stringing and can be reached at 843-290-8933 in an emergency. Otherwise racquets should be turned in at the Van Der Meer Tennis Center Pro Shop located at 17 Deallyon Avenue
|
POINT PENALTY SYSTEM
USTA Point Penalty System will be used. We suggest you show up at the site where you are scheduled to play at least 30 minutes prior to your scheduled match time! (This allows time for you to travel to another site if you are at the wrong site). Point Penalty System will be enforced.
|
SCORING - PLAY FORMATS
All main draw matches will be best 2 out of 3 sets. All consolation matches will be best 2 out of 3 sets with a tie-breaker in lieu of the 3rd set. The 3rd set tie-breaker will be a match tie-break played to 10 points with a margin of 2 points. The consolation will be a full feed-in consolation through the quarterfinals. There will be a play-off for 3rd and 4th place in the main draw.
|
COURT SURFACES
All matches will be played on Hard Courts.
|
BALLS
The official tournament ball is Dunlop
|
Players are selected manually by the tournament director after the close of registration.
Entry to this tournament is open to specified residents only. Entries must be submitted by Sunday, April 17, 2011 11:59:00 PM Eastern Time. Only USTA members can register online if available.
In the future, you can jump straight to this tournament by entering the tournament identification number: 704115811 from the searchable schedule homepage.
To use TennisLink, cookies must be enabled in the user's browser. For more information,
please go to your browser's help menu.