Contacting the director, entry fee, check in and withdraws
If you need to pay your entry fee to the tournament, please bring a check payable to the HGA for the entry fee or cash. Make sure to have exact change if you bring cash. Please pay the fee to the tournament desk before your first match. No player will be allowed to play until the entry fee is paid. If you need to withdraw from the tournament please email the director at hunterhg@comcast.net. Please list the players name, age, division and reason for the withdraw. make sure to state exactly what matches you are withdrawing from. An excused withdraw is due to emergency, illness or injury. All withdraws are subject to 2 penalty points assesed by the usta after the tournament. You need 10 penalty points in a year to be suspended from playing tournaments. The director will contact you to confirm the withdraw. If you need to withdraw before the deadline then use your confirmation # and/or credit card to withdraw online before the deadline. Your credit card will be fully refunded. unfortunately no refunds will be issued if you withdraw after the deadline. All players should check in at least 15 minutes before your scheduled match time. Make sure you check in directly to the site that you are assigned. Lateness penalties will be strictly enforced if you check in to the wrong site. Also, lateness penalties will be strictly enforced if you run into traffic. Please plan ahead so that you may arrive safely and early. If your opponnent has checked in and we have a court, we may be able to put your match on early. We use many alternate sites during our tournaments. LTC is the Lafayette Tennis Club. NGH is Northgate High School. RDP is Rudgear Park Tennis Courts. LP is Larkey Park. DVC is Diablo Valley College. Your site will be listed on the draw by your start time. The notes below will have detailed directions to each site! All sites will be accepting entry fee checks!
Refuse to Lose!!
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Match format,
The Match format for singles is best of three sets with a match tiebreak in lieu of a third set. Doubles will be 8 game pro sets. Open and Challenger players format is single elimination. Novice players format will be first round match loser consolation. All novice players will be guaranteed to have the opportunity to play 2 singles matches. There is a mandatory playoff for third and fourth place in all divisions. If you sign up for a novice singles division and there are no other or only one other entry, we may opt to put you in the challenger division. Same goes for Challenger to Open singles. We will only bump you up one division and/or age group not two and we will never move you down a division or age group in singles. Make sure to check other draws following these parameters if you cannot find the draw that you signed up for.
Please sign up for doubles with a partner before the deadline. You must have your partners usta # to sign up. This # can be found on the norcalusta website. Your partner must also sign up with you or you will not be put into the draw. All doubles players must sign up for doubles in the same age category and division that they signed up for in singles. No exceptions!!!!! This rule is because of scheduling issues. Again, please sign up with your partner and remind them to sign up with you so you will be bale to play doubles. If you sign up for doubles and there are no other teams correctly signed up then unfortunately the small active.com fee will not be refunded. The tournament will not move you up a division or age category in doubles if there are not enough entrants. Your entry into the doubles is free due to the combined entry fee. If you email the director we will put you on a "looking for a partner" list but cannot guarantee a partner. Please email us at least 1 week before the deadline or we will not be able to attempt to find a partner for you.
If you sign up for a novice singles division and there are no other or only one other entry, we may opt to put you in the challenger division. Same goes for Challenger to Open. We will only bump you up one division and/or age group not two and we will never move you down a division or age group. Make sure to check other draws following these parameters if you cannot find the draw that you signed up for.
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Directions to Lafayette Tennis Club, LTC
For directions to the Lafayette Tennis Club (3125 Camino Diablo, Lafayette, CA 94549, (925) 937-2582), please use the following link to Yahoo maps --> Off of the 24 take the Pleaseant Hill Rd exit North, rt on Stanley then Right on Camino Diablo. You will see our exit sign first. Keep going and you will hit our entrance sign, then turn right down a steep drive. We are located in a hidden glen. Make sure to allow ample time for traffic. We are located close to the freeway so it is an easy drive for most players.
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Directions to Northgate High School, -NGH-
If you are assigned to play at the Northgate High School site, please check in directly to the site 15 minutes before your match. Practice courts may or may not be open. When you check your start time make sure to check the site location. Lateness penalties will be strictly enforced. The address of the courts is 1100 Hutchinson Dr, Walnut Creek, Ca 94598. The tennis courts are on Htchinson dr! Please use the directions below and you will not get lost.
Directions from Ygnacia Valley Rd exit. Take Yggnacio Valley Rd about 2 miles then slight right on Walnut Ave. not Walnut blvd.!!! and then a right on Hutchinson Rd. The courts are on the left hand side. Please park on the school side. If you park on the other side you will receive a parking ticket. Again, the courts are not at the high school address, they are on Hutchinson drive of of Walnut Ave. Please follow the above directions!! The tournament desk is located in front of the tennis courts.
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Draws are subject to change
All draws are subject to change if the tournament makes an error. Please recheck draws for changes in times and/or withdrawals. All changes made within 24 hrs of tournament start will be phoned to the affected parties. Any changes outside of 24hrs will not be communicated to the player. Please recheck your start time on thursday or friday before the tournament. Also, again, please recheck your start times every night during the tournament.
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All matches will be played on the first weekend unless we have large draws
This is a two weekend tournament but we will try to finish all matches over the first weekend. If we have large draws or a rain delay, the tournament may finish on the second weekend. Doubles matches may also be played over the second weekend. No late entries will be accepted after the online deadline closes. Please sign up in advance because our tournaments are the best attended in northern california thanks to you!
We look forward to seeing you on the courts soon!!
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Practice courts
During the tournament no practice courts will be open at the Lafayette Tennis Club. Acalanes High School is a stones throw away from the club and is open to the public. The address is 1200 Pleasant Hill Rd. Take the Pleasant Hill rd exit North and continue on Pleasant Hill until you see the courts on your right hand side. The Lafayette Tennis Club is a 2 minute car ride away
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Tournament hotel
For hotel accommodations, please contact the Embassy Suites in Walnut Creek. Tel: 800 EMBASSY. Ask For the Hunter Gallaway Tennis Academy Special Rate. It should be no more than $104 per night for a great room! They have a complimentary breakfast, Ice machines, Indoor swimming and a gym! The address is 1345 Treat Blvd, Walnut Creek Ca 94597. Pleas Check out the link to their website for more information!
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LTC is home to the Hunter Gallaway's Tennis Academy
For more information about the club and Hunter Gallaway's high level Excellence I Junior Academy please check out our website on the link provided. We have great lower level year round program as well.
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Dress Code
Proper tennis attire is required on the courts at all times. Collared shirts are not required. All running shoes including non marking running shoes ar prohibited. Black soled shoes except for barricades and other tennis shoes are prohibited as well. You will be defaulted if you cannot find a replacement pair of shoes within 15 minutes after your match time. This rule will be strictly enforced, no exceptions. Shorts, skirts or sweats with pockets or some system to hold an extra ball is required. No cuttoff jeans are allowed on the courts. If you look good on the court you will play better!!!
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Tournament Evaluation
Without your support we will not be able to continue hosting tournaments. We strive for Excellence! Our goal is to run a fair well organized event. We hope that you are able to check the yes box on all of the questions! If you liked the tournament please check Excellent. If you mark down "average", this is bad. Thanks again for your participation! We appreciate your support!
Refuse to Lose!!
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Rain Delay and rain hotline!
Currently there is no delay. We will update this message 2hrs and 15 minutes before the start of all matches on a given tournament day. If it is raining after 8p on the night before the tournament, we may start a delay then. Please check this section of the notes to stay up to date on a possible delay. We will not cancel a day before noon due to the rules. We have lights, so plan on playing under them if we experience delays due to rain. The rain hotline is 925 9372582. Please only call this # in case of an emergency or if you are en route to the club and it begins to rain. If you are driving from more than 2 hrs and 15 minutes out then you may call the director directly. Unfortunately, usually we will not be able to start a delay more than 2 hrs and 15 minutes before the first match times.
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No late entries will be accepted. Please do not call for your
start time. You may find your start time and site on-line. make
sure to directly check into your site. Lateness penalties will be
strictly enforced. Come play a tournament at the Lafayette Tennis
Club. We are a private club with brand new US Open Blue courts and
a remodeled clubhouse with a players lounge.
The Open portion of this tournament and the 10 year old division of the Challenger and Novice tournament is part of the 2008 Grand Prix Circuit and will count for a Grand Prix Ranking. Please visit www.norcal.usta.com for more information.
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Receive 50% of your entry fee back. Apply for the TOURNAMENT ENTRY ASSISTANCE GRANT(TAG). For more information about this grant or to obtain a copy of the application please visit the USTA Northern California junior homepage at www.norcal.usta.com.
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No Selection Process. All registered players will be selected.
Entry to this tournament is open to all USTA members. Entries must be submitted by Tuesday, July 19, 2011 7:00:00 PM Pacific Time. Only USTA members can register online if available.
In the future, you can jump straight to this tournament by entering the tournament identification number: 508323011 from the searchable schedule homepage.
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