BullFrog USTA Southern Section Designated - (STA L 2) - SC L 1A

THANK YOU

Thank you to everyone for helping to make our tournament a huge success! We really appreciate the support and cooperation of all the players, parents and coaches throughout the weekend! We hope you will come back next year. Please consider our other tournaments also. We have a SC Level 3 (Southern Level 5) in September and a brand new tournament in December. For those of you aging up, join us for the new South Carolina/Georgia Dual State Championship. (16s and 18s - Southern Level 4 tournament. December 27th - 31st, 2010). (12s and 14s play in Savannah, GA).

EVALUATIONS

Please help us to improve our tournament by filling out the on line evaluation form by going to the followin link: http://www.southerntennis.com/southern_championships_designated_evaluation.htm
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SPORTSMANSHIP

We will be giving a girls and boys Sportsmanship Award. MyTennis Network.com and Wilson have generously donated a brand new Wilson racquet for each winner. Please notify the tournament staff of any specific examples you have witnessed for superb Sportsmanship during the weekend.

SITES

You will be receiving a tournament booklet at registration which will include all site directions and a map. Physical addresses for the Sites: Van Der Meer Tennis Center (VDM) 17 Deallyon Avenue, (zip code - 29928) Shipyard (SHIP) - (Van Der Meer @Shipyard) 116 Shipyard Drive (zip code - 29928) Chaplin (CHAP) - One Castnet Drive (You turn on Singleton Beach Road (toward the ocean) off of Hwy 278 to reach Castnet, just in case you can not pull up Castnet.) (Zip code - 29928) Hilton Head Beach & Tennis ( HBT) 40 Folly Field Road (zip code 29928) H.H High School (HIGH) -70 Wilborn Road (zip code 29926)

AMENITIES

Atlanta Bread Co. will have food and refreshments for all players, parents, and coaches during Friday's check-in. A cookout lunch for all players will be provided on Saturday from 11-1 at VDM tennis center (other guests may eat lunch for a small fee). Subway will provide a meal coupon which may be used for lunch or dinner Saturday-Monday. Atlanta Bread Co will provide bagels, muffins, pastries, and coffee each morning. Fruit will be available throughout the tournament.

FIRST MATCH TIMES

Draws and First match times are now posted. You can find your first match time on the draw or above in the report: FIRST MATCH TIMES REPORT. The draws will be posted later today. Please make sure you pay attention to which SITE as well as the TIME you are playing. (Sites are listed in the next message on this web page). You will receive maps at registration. We suggest you arrive early to make sure you know how to get to your site. The Point Penalty System will be in effect.

DIRECTIONS

Directions to VDM Tennis Center from I-95, take exit 8 (Hilton Head Is) onto Hwy 278. Stay on Hwy 278 onto the island. At the north end of the island, Hwy 278 will fork... take left-hand fork onto the Cross Island Pkwy(Toll Road). Pay the toll and proceed until you reach the Sea Pines traffic circle. Take the second exit off of the circle onto Pope Avenue. At the second traffic light take a right onto Cordillo PKWY. Drive about 200 yards and take a left onto Deallyon Avenue. Drive past the Player's Club Resort entrance and turn right immediately after the Player's Club building.(You will see courts on both the left and right side of Deallyon). Physical address of the main site is: 19 DeAllyon Avenue, Hilton Head Island, SC 29928.

ON SITE ALTERNATES

All "On Site" alternates must register at the tournament desk at the Main Site, Van Der Meer Tennis Center. Please send an e-mail to JustynSchelver@hotmail.com if you plan to be an on site alternate. On-Site Alternates will be selected in the order of the Alternates List, which is in order by Southern Standings with the late entries being added at the bottom.

WELCOME

DRESS CODE

For the Boys: Any T-shirts worn must be plain or tennis related. No underwear should be visible above waist band or below hemline. Shirts must be worn at all times. Shorts must be worn appropriately above pelvic bones. Sleeveless shirts are acceptable if made that way - no cutoffs. For the Girls: Any T-shirts must be plain or tennis related. Skirts and shorts must be worn appropriately above the pelvic bones. The bottom of your shirt must touch the top of your skirt or shorts while standing upright- shoulders back. This means do not roll down your skirts or shorts. Thank you for your cooperation.

MyTennis Network.com

www.MyTennisNetwork.com is a convenient website that simplifies the organizational side of the game by offering email reminders about tournament sign-up closings, up to date consolidated ranking lists, advanced searches of tournaments, and a personal tournament calendar. All members have access to tournament details (map, location, directions, hotels, shopping, restaurants and special travel deals) Player Profiles Links to any photos or videos that have been taken of your child Articles for both parents and players. more info

TRAINER - DEFAULT

A trainer will be on site at the main site, Van der Meer Tennis Center. Remember that if you default due to an injury during the tournament, you have to speak directly to the Head Referee. Speaking to anyone else will result in a "Default-No Show" for your match. By law, trainers are not allowed to distribute any medicine. Please bring your own Tylenol, Advil, Aleve, or any other medications you may need. If you have an injury or illness we suggest that you see the trainer. If you need to withdrawal do to an injury or illness, the process will be smoother if we have confirmation from the trainer. Without confirmation or a written doctor’s excuse by 5:00pm est Monday you may incur suspension points for leaving. Remember if you default from the tournament due to injury you must the Head Referee in person or it will count as a “No Show”.

PRATICE COURTS

Practice courts will be available on Friday at Van Der Meer Tennis Center(13 hard) at 6:00 PM and Shipyard(4 hard) at 5:30PM. Courts will be 1st come/1st serve (4 players per court). Match Play Sites-VDM Tennis Center(VDM)-main site, VDM Shipyard(SHIP)-check in, Chaplain Park (CHAP), Hilton Head Beach and Tennis (HBT), and Hilton Head High School (HIGH). Practice Sites-Cordillo Courts(3 hard), Hilton Head Middle School (4 hard), and VDM Tennis Center(3 hard). Alll practice courts will be 1st come, 1st serve (4 per court). Directions to all sites will be provided at check-in and attatched above.******Hilton Head Middle Scholl will NOT be available for practice on Saturday, May 2 from 9:00-11:00 and Sunday, May3 from 4:00-6:00******H.H Middle School - 55 Wilborn Road (Zip Code 29926)

STRINGING

Heinrich Bremer is the head of stringing and can be reached at 843-290-8933 in an emergency. Otherwise racquets should be turned in at the Van Der Meer Tennis Center Pro Shop located at 17 Deallyon Avenue

POINT PENALTY SYSTEM

USTA Point Penalty System will be used. We suggest you show up at the site where you are scheduled to play at least 30 minutes prior to your scheduled match time! Point Penalty System will be enforced.

MANDATORY CHECK IN

TRAINING SESSIONS

ACADEMY TRAINING SESSION AVAILABLE: Van Der Meer Tennis Academy is offering a discounted rate to all Bullfrog participants for sessions taking place from Tuesday, April 27 - April 30. Morning practice session will take place from 10:00 to noon with afternoon session taking place from 3:30-6:00. Cost will be $45 per session. For more information or to reserve a spot please call Terri Bilotta @ 843-785-8388 ext 140. Players should be at VDM Tennis at least 10 minutes prior to the start of each session. more info

HOTELS

LIMITED AVAILABLITY AT ALL OF THE HOTELS. PLEASE CALL QUICKLY TO MAKE YOUR RESERVATIONS. 4/27/2010 Hampton Inn- $99.00 per night, 1 Dillon Road, For reservations call 843-681-7900 Players Club Hotel- $75.00 per night, 35 Deallyon Avenue, For reservations call 1-800-504-8823 and ask for Kathy. Hotel is located directly next door to VDM Tennis Center _ Comfort Inn Hotel- $79.00 per night, 2 Tanglewood Drive, For reservations call 843-842-6662 Hotel is located within walking distance to VDM Tennis Center _ Days Inn Hotel- $62.00 per night, 9 Marina Side Drive, For reservations call 843-842-4800 - Holiday Inn Oceanfront $139 per night 843-785-5126 (Located at 1 Southern Forest Beach Drive) _

VILLA RENTALS

THE VACATION COMPANY will be offering homes and villa rentals for all tournament participants. All properties are fully furnished including washers, dryers, and free high speed internet access. Many are within walking distance of several tournament sites. 3 night packages are $365 plus tax for 2BR/ 2BA and $475 plus tax for 3BR/3BA. Discounted week long packages are also available as well as oceanfront accomodations. For reservations call 800-545-3303. Visit www.vacationcompany.com for more information. SEASHORE VACATIONS, Inc will be offering 2 Bedroom/ 2 Bath fully equipped condos at their Courtside or Surf Court locations adjacent to Van Der Meer Tennis Center in the South Forest Beach area of Hilton Head Island. A three night package from Friday, April 25- Monday April 28 is available for a rate of $375 plus tax. For reservations call 800-845-0077 and be sure to ask for the VDM/Bullfrog special. Oceanfront and Oceanside accomodations are also available at discounted rates for this tournament. Visit www.seashorehhi.com for more accomodations info of wwwlsvipix.com to see photos of all Seashore properties.

Selections

BIRTH CERTIFICATES

BIRTH CERTIFICATES / PROOF OF CITIZENSHIP: All Players must have a Birth Certificate on file in the Southern Office for proof of US Citizenship. Greencards will be accepted, but passports will not. All players must have a copy of a Birth Certificate or Green Card on file in the Southern office. Players should click on the "more Info" below to see if their name is on file. Or a player can manually enter this link into their browser. http://southerntennis.com/cgi-bin/db.cgi?db=default&uid&view_search=1 If your name does not appear here please fax it to 770-368-9091 or e-mail to howard@sta.usta.com more info more info

MEDICAL RELEASE FORM

Medical Release Forms have to be completed and signed by the PARENT OR LEGAL GUARDIAN. Please do not send your child without this form completed. Please click on the link - more info below. Fax your form to (843) 785-7032 Att: Justyn (Direct Link to Form: http://dps.usta.com/usta_master/southern/doc/content/doc_14_583.pdf more info

ALTERNATES

Alternates by Event Report will be updated daily. Contact us immediately if you realize that you cannot come. It is the alternates' responsibility to check the website to see if your alternate status has changed. The tournament will make every effort to contact you if your status does change to being in the tournament. (If we have contact information for you.) You should make sure your contact information is correct on your membership profile. If you are unsure, please email additional contact information to the Tournament Director. Once an alternate is selected for play, payment is due immediately. If you plan to enter another tournament, you must withdraw as an Alternate prior to entering the other tournament. An ORDERED ALTERNATES REPORT will be posted above. This is the order Alternates will be contacted for any open spots. 1) Contact Information-please email me the best contact information for you, such as a work phone or a cell phone. Below is the timeline detailing how much time you have to respond. 2) Payment-if you accept a spot, you must overnight your entry fee. Since you were not selected in the initial batch, your credit cards were never processed. An Alternate will not be listed as a competitor until the entry fee has been received. The entry fee is $48.88 made payable to Van der Meer Tennis, P.O. Box 5902, Hilton Head Island, SC 29938. We assume that you still want in the tournament as long as you are on the Alternates by Events List. Please contact us immediately if you want your name removed from the alternate list. It is the Alternate's responsibility to check the website to see if your alternate status has changed. No Alternates will be contacted after 12:00 noon, Friday May 1st and no changes will be made.

WITHDRAWALS

All Withdrawals after entries close must be sent in writing by E-mail to JustynSchelver@hotmail.com. Please be aware that if a player withdraws for any reason other than illness, injury, or a family emergency, suspension points can be given to that player. We will be checking if players that withdraw from the Bullfrog tournament are playing in other tournaments that same weekend. NO Refunds will be issued for players withdrawing after Sautrday, April 24th, 2010 after 8:00 AM as per Friend At Court National Regulations. Anyone withdrawing (for any reason) seven (7) days prior to the tournament start date through the event will receive a 1 (one) suspension point suspension point from Southern USTA. (NEW for 2010) Defaulting during the tournament You MUST see the trainer and get approval from the Head Referee. DO NOT tell anyone at the desk and think you have properly defaulted. You must see the head referee in person or it will be counted as a “No Show” which carries a penalty of 5 suspension points. No telephone withdrawals will be accepted. Withdrawal BEFORE Sunday 4/18/09 11:59 pm Go to the Tournament website and click "EDIT REGISTRATION" on the left side of your screen then locate "WITHDRAW." From there you can withdraw. If you do not know your Confirmation #, then click "Locate Confirmation" just below "Withdraw." We cannot withdraw you, you must do this yourself.

SELECTIONS

Top 64 players applying from the USTA/Southern latest Standing List..56 players from this age group will be selected and up to 8 players from the younger age group who are eligible for the younger age group, who have a standing in the top 80 of the younger age group, and are not in the selected 56, will be selected.

LATE ENTRIES

Late entries may be accepted or a new player may be substituted into the draw if the Tournament Committee determines that the ability of a new player does not invalidate the seeding. Please note that "Late Entries" will be placed at the bottom of the Alternates List. Please E-Mail JustynSchelver@hotmail.com.

ENTERING TWO DIVISIONS

Players are allowed to enter two divisions with these guidelines: #1. Players selected to both age divisions they apply for will automatically be selected in the older age division. They would be removed from the other age division. #2. Players not selected to either division would remain on the alternates lists for both division but would be obligated to play the division they first get in from the alternates list. They would be removed from the Alternates list in the other division. #3. Players selected to one age division would be removed from the alternates list of the division they were not selected. #4. Once a player is selected for any one division no changes can be made.

SCORING - PLAY FORMATS

All main draw matches will be best 2 out of 3 sets. All consolation matches will be best 2 out of 3 sets with a tie-breaker in lieu of the 3rd set. The 3rd set tie-breaker will be a match tie-break played to 10 points with a margin of 2 points. The consolation will be a full feed-in consolation through the quarterfinals. There will be a play-off for 3rd and 4th place in the main draw.

COURT SURFACES

All matches will be played on Hard Courts.

BALLS

The official tournament ball is Dunlop

SEEDING

USTA Southern Level 1, 2 and 3 Tournaments. SINGLES SEEDING CRITERIA Seeding shall be done using only the results from most recently published USTA Southern Combined Standings Lists (April 20th, 2010) of the division in the order in which players appear on the list. Definition of Most Recently Published USTA Southern Combined Standings Lists: Southern Designated Published List at least 8 days prior to tournament start. In addition to the list, other criteria to consider: Players who have a standing in the next younger age division MAY be CONSIDERED for seeding in any group of seeds if they are in the top 10 of the most recently published USTA Southern Combined Standings Lists of any younger age division. Players with current top 50 USTA National standing, top 100 ITF ranking, top 1000 ATP or WTA rankings should be considered for seeding. We will be using the list published on Tuesday, which will include play from the previous weekend. Seeds will be posted the same day.