Tournament Reports
Events - Alternates by Event
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Draws are posted
Hi All, Draws have been posted. We had to stick to limiting each draw to 32 maximum. We grant anyone permission that is on the alternate list to sign up for any other tournament now. All matches will be played at LTC and GHS. Please fill out your waiver and email it to hunterhg@comcast.net before 5p on Friday. Please also check the home page for any possible delays due to smoke. We use the purple air with aq and u conversion to make our decisions about play suspension. We play if it’s under 151. If it’s 151 or over then we suspend. Match formats may be changed if the smoke gets bad. The forecast looks ok for the weekend so we will keep our finger crossed. We will not be using the virtual check in for this tournament. We will have standard front desks at each location that will have some extra player waivers. We ask that you try to just have one spectator per player and make sure to have face coverings for spectators and players going to and from courts. Have a great tournament!
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Make sure to check in directly to the site that is displayed on the draw!!!!!!
SITE LOCATIONS:LTC Lafayette Tennis Club: LTC 3125 Camino Diablo Rd Lafayette CA 94549 Granada High School: GHS in Livermore (Courts are on the corner of Mocho and Wagner) Do not go to the school address as courts are on the other side of campus next to football field. Put the Corner of Mocho and Wagner in your phone or gps and that will get you to the court entrance. More detailed directions are down below. Please check in directly to the site that you are assigned which will be listed on your draw schedule. Lateness penalties will be strictly enforced!
Directions to Lafayette Tennis Club, LTC For directions to the Lafayette Tennis Club (3125 Camino Diablo, Lafayette, CA 94549, (925) 937-2582), please use the following link to Yahoo maps --> Off of the 24 take the Pleaseant Hill Rd exit North, rt on Stanley then Right on Camino Diablo. You will see our exit sign first. Keep going and you will hit our entrance sign, then turn right down a steep drive. We are located in a hidden glen. Make sure to allow ample time for traffic. We are located close to the freeway so it is an easy drive for most players.
Practice courts During the tournament no practice courts will be open at any of the sites for warm up except before 8am. Acalanes High School is a stones throw away from the Lafayette Tennis Club club and is open to the public. We recommend this warm up site if you are playing at LTC. The address is 1200 Pleasant Hill Rd. Take the Pleasant Hill rd exit North and continue on Pleasant Hill until you see the courts on your right hand side. The Lafayette Tennis Club is a 2 minute car ride away. Also Las Lomas high in Walnut creek is an option if Acalanes is swamped with players. Again, there will be no warm up courts at any of the sites except before 8am. All warm ups need to be completed by 745a at all sites.
CHECK-IN PROCEDURES Please check in at the tournament desk at least 15 minutes before your scheduled match time. Please go to the bathroom, fill your water bottle, etc. before you check in. Players are expected to check and comply with all scheduling done by the Tournament Committee.
LATE ENTRIES Pursuant to USTA Regulations, late entries shall be placed on the bottom of the alternate list in the order received. Late entries received at the same time will be ordered by lot. To submit a late entry, email the player’s name, USTA number, division of entry, email address and cell phone number to Hunter Gallaway - contact information is above.
WITHDRAWALS PRIOR TO ENTRY DEADLINE Prior to entries closing, a player may withdraw and automatically receive a refund of your entry fee by clicking on the "Withdrawal" link that is in the Edit Registration box at the top right of this page.
WITHDRAWALS AFTER ENTRY DEADLINE If you would like to withdraw after the deadline but before the draws are made please email your players full name and age group to hunterhg@comcast.net. We will not put you in the draw. If the draws are already made then do the same thing but make sure to list your reason for your withdraw. An excused withdraw is due to Illness, Injury or personal circumstance. No refunds will be given after the deadline.
BALL TYPE Each match will be played with three US Open Wilson balls.
DRESS CODE Appropriate tennis attire is required at all times. Only shoes with non-marking soles are permitted.
TOURNAMENT EVALUATIONS We highly recommend that you complete an evaluation of the Championship. Annual feedback from our participants is the best way for us to continue to improve the quality of the event for everyone. You will need your USTA membership number to complete the evaluation.
QUESTIONS?? If you have any questions, please email Hunter Gallaway at hunterhg@comcast.net
Rain delay and air quality info and hotline! Please check this section of the notes to stay up to date on a possible delay. We will not cancel a day before noon due to the rules. if air quality hits 151 then play will be suspended. We have lights at all of the sites, so plan on playing under them if we experience delays due to rain. We may have different delays for different sites. The format may change if we experience a delay. The rain hotline is 925 9372582. Please only call this # in case of an emergency or if you are en route to a site and it begins to rain. If you are driving from more than 2 hrs out then you may call the director directly. Unfortunately, usually we will not be able to start a delay more than 2 hrs before the first match times. If it is raining Friday before the tournament we may start a delay Friday night after 8p. So please check this section before going to bed on Friday night if the weather looks iffy!
Main tournament hotel Diablo Mountain is a stones throw away from the Lafayette Tennis Club.
Tournament Evaluation Without your support we will not be able to continue hosting tournaments. We strive for Excellence! Our goal is to run a fair well organized event. We hope that you are able to check the yes box on all of the questions! If you liked the tournament please check Excellent. If you mark down "average", this is bad. Thanks again for your participation! We appreciate your support! Refuse to Lose!! more info
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Tournament General Info
This is Championship Level event that will be played using the format of a junior open tournament. There will be first match loser consolation. All players will receive Championship level points for this tournament. the match format will be 2 out of 3 full sets for 14s main draw and 2 out of 3 with a match tie break for consolation. 12s and 14s will play 2 out of 3 with a match tie break for the main draw and consolation. This may change so please stay posted with the tournament home page and check for air quality updates and withdraws before you come. Make sure to check into the correct site or you will be defaulted if you cannot make it to the correct site on time.
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All matches are recorded and can be purcahased.
VIDEO & ANALYTICS BY GAME SMART TENNIS ALL MATCHES AT LTC WILL BE RECORDED and available for purchase at www.matchbox.tennis up to 14 days after the tournament. Game Smart Tennis will be offering the following services: * MATCH VIDEO: Recording of the entire match. First match $40.00 and every next $30.00. * CONDENSED VIDEO: Don't waste time watching players picking up the balls. On average a two hour match compresses to 20 min of video. Price per match: $70.00. * HIGHLIGHT joy VIDEO: Video consisting of the best points of the match showcasing your strengths. Price per match $100.00. * INTERACTIVE ANALYTICS: Get match statistics and use them to watch points of interest. Features include sharing, creating playlist and writing comments. Mobile app available. Price per match starts at $130.00. For all orders and samples of video/analytics visit www.matchbox.tennis.
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AIR QUALITY INDEX (AQI) INFORMATION
The air quality can fluctuate in different areas of NorCal. We have decided to use PurpleAir.com as the platform to monitor AQI closest to the tournament site(s). For the direct link to the air monitor sensor closest to your site(s), CLICK MORE INFO below.
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FOR THE AQI AT LAFAYETTE TENNIS CENTER - CLICK "MORE INFO"
more info
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FOR THE AQI AT SAN RAMON VALLEY HIGH SCHOOL - CLICK "MORE INFO"
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FOR THE AQI AT GRANADA HIGH SCHOOL- click more Info
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EPA AIR QUALITY GUIDE FOR PARTICLE POLLUTION - CLICK "MORE INFO"
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(New COVID-19 Procedures) Virtual Tournament Desk Registration **MANDATORY** For ALL Players- by Sept 10 at 9 PM
In response to the COVID-19, we will be using Match Tennis App’s Virtual Tournament Desk technology to help facilitate CDC best practices.
In order to compete in this event, all competitors MUST click the below link to fill out the Pre-Tournament Online Check-In form, and sign the waiver for this tournament.
more info
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GENERAL INFORMATION
When you register, be sure to provide your email address and cell phone number during the registration process. We do not have access to phone numbers and email addresses of the tournament participants UNLESS the player re-enters their contact information at the time of the event registration. This means that if a player does not enter their phone number and email information each time they register for a tournament, we will not be able to contact them for any reason, including withdrawals, defaults, etc. Your cooperation will ensure that we can continue to communicate necessary information to all of the tournament players.
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PLAYER TOURNAMENT WAIVER
Each player must submit a signed Player Waiver to the Tournament Director BEFORE playing their first match.
Click "more info" to download the Player Tournament Waiver.
more info
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USTA NORCAL TOURNAMENT SAFETY POLICIES
The health and safety of our NorCal family continues to be our priority. USTA NorCal reminds players to always prioritize safety. We encourage you to review NorCal’s tournament safety polices before stepping onto a tennis court.
Click "more info" to view NorCal’s Tournament Safety Policies.
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USTA PLAYER TIPS AND RECOMMENDATIONS
We encourage you to also review National’s player tips and recommendations before stepping onto a tennis court.
Click "more info" to view National’s Player Tips and Recommendations.
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Welcome to the Hunter Gallaways Tennis Academy Open 12s and 14s Championship level tournament
Players will be selected top down by the most current standings list given to us by the usta. Draws will be limited to 32 in all age groups
Selection lists will be published a little later than expected because of how late this tournament was posted. In the event of a delay, the publication date will be published to the tournament website as soon as we learn of the date. Please note that NorCal does the selections.
We anticipate and expect the best of sportsmanship at all of our events. The NorCal Zero Tolerance Policy is in effect at all times during the tournament, at off-site locations, and on social media. Please do not be late to your match! Lateness penalties are in effect and will be applied if you are not ready to play at the time of your match. Please give yourself plenty of time to travel.
Player Communications Please note that ALL player communications should be done by email to the tournament director, Hunter Gallaway at hunterhg@comcast.net with a copy to the referee. Always best to email both of us so that you can be assured that your message is received.
If you must withdraw after entries are closed, please remember that the withdrawal must be excused. For an injury or illness, there must be a verifying medical note received by the last day of the tournament to excuse this withdrawal. For a personal circumstance, the reason must be explained in enough detail for the referee to make a determination if it can be excused. Please note that you should not enter this tournament (or any other tournament) if you cannot play it to completion. Because of the way this tournament has to be scheduled, we will not be able to honor any avoidances.
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How to find your start time
The following instructions are to be used after the posting of the draws on Wednesday morning *
YOU WILL NOT RECEIVE AN EMAIL WITH YOUR MATCH TIME AND LOCATION SO PLEASE FOLLOW THE INSTRUCTIONS BELOW.
On the right of the 'Important Information' button there is a new 'draws' button. Click on it and select the event that a player is registered to.
On the left of each draw, find the player's name and follow the line to the right. That will show you the first match, with a date/time and the abbreviated site name LTC, SRV CSR), The sites (names, abbreviated names, addresses and Google maps), are available on the tournament web site. Come 15 minutes before your scheduled match time. After your match, report your match result (win or lose) and then check the draws online from your phone or look at the hard draws posted at the tournament desk
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Thank you for your participation!
Hi all players and parents, thank you for your participation! Some parents expressed concern over the 6 game pro set format. After being rained out for half of the day on Saturday it was necessary to reduce the format because we only had 2 days to complete the event. If we had not reduced the format then many divisions and categories would have to be cancelled. also, some players and parents asked about switching the format back to 2 out of 3 sets for the finals. Unfortunately the format can't be changed back due to usta rules. It was a good decision to reduce the format to a 6 game set instead of a longer format because on Sunday you may not start a match past 6p and we barely made that deadline even with the reduced format. We also played till as late as the rules allowed on Saturday. Thanks to my staff for doing a great job squeegeeing on Saturday and thanks to all of the players and parents for your participation and compliments about my staff! Hope to see you at the next tournament with better weather! Also, this is our only tournament that is a 2 day even in 2016 and it was not by choice. Our tournaments always have large numbers and most all of the rest except younger player tournaments are 2 weekends or 3 days! Thanks again and refuse to lose!
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Directions to Lafayette Tennis Club, LTC
For directions to the Lafayette Tennis Club (3125 Camino Diablo, Lafayette, CA 94549, (925) 937-2582), please use the following link to Yahoo maps --> Off of the 24 take the Pleaseant Hill Rd exit North, rt on Stanley then Right on Camino Diablo. You will see our exit sign first. Keep going and you will hit our entrance sign, then turn right down a steep drive. We are located in a hidden glen. Make sure to allow ample time for traffic. We are located close to the freeway so it is an easy drive for most players. Make sure that you are playing at the LTC before you drive to the CLub! We also use Clayton Valley High School as our alternate site. Lateness Penalties will be strictly enforced!!!
more info
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Contacting the director, entry fee, check in and
If you need to pay your entry fee to the tournament, please bring a check payable to the HGA for the entry fee or cash. Make sure to have exact change if you bring cash. Please pay the fee to the tournament desk before your first match. No player will be allowed to play until the entry fee is paid. If you need to withdraw from the tournament please email the director at hunterhg@comcast.net. Please list the players name, age, division and reason for the withdraw. Make sure to state exactly what matches you are withdrawing from in your email. If you do not notify us immediately that you will participate in the consolation, playoff or other match in your email then we will withdraw you from all other play as well. An excused withdraw is due to emergency, illness or injury. All withdraws are subject to 2 penalty points assesed by the usta after the tournament. You need 10 penalty points in a year to be suspended from playing tournaments. The director will contact you to confirm the withdraw. If you need to withdraw before the deadline then use your confirmation # and/or credit card to withdraw online before the deadline. Your credit card will be fully refunded. unfortunately no refunds will be issued if you withdraw after the deadline. All players should check in at least 15 minutes before your scheduled match time. Make sure you check in directly to the site that you are assigned. Lateness penalties will be strictly enforced if you check in to the wrong site. Also, lateness penalties will be strictly enforced if you run into traffic. Please plan ahead so that you may arrive safely and early. If your opponnent has checked in and we have a court, we may be able to put your match on early. Sometimes we use alternate sites during our tournaments. LTC is the Lafayette Tennis Club. CVH is Clayton Valley High School. DVC is Diablo Valley College. Your site will be listed on the draw by your start time. The notes below will have detailed directions to each site! All sites will be accepting entry fee checks! Refuse to Lose!!
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Practice courts
During the tournament no practice courts will be open at the Lafayette Tennis Club. Acalanes High School is a stones throw away from the club and is open to the public. The address is 1200 Pleasant Hill Rd. Take the Pleasant Hill rd exit North and continue on Pleasant Hill until you see the courts on your right hand side. The Lafayette Tennis Club is a 2 minute car ride away. We recommend Monta Vista high for warm up courts if you play at San Ramon Valley High. Warm up courts for Granada High school are try 4444 East Avenue. Practice courts will be open at Lafayette and Granada before 730 am each day. No practice courts will be open at San Ramon Valley High.
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LTC is home to the world famous Hunter Gallaway's Tennis Academy!
For more information about the club and Hunter Gallaway's high level Excellence I Junior Academy please check out our website on the link provided. We have great lower level year round program as well.
more info
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Main tournament hotel
Diablo Mountain in is a stones throw away from the club.
more info
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Dress Code
Proper tennis attire is required on the courts at all times. Collared shirts are not required. All running shoes including non marking running shoes ar prohibited. Black soled shoes except for barricades and other tennis shoes are prohibited as well. You will be defaulted if you cannot find a replacement pair of shoes within 15 minutes after your match time. This rule will be strictly enforced, no exceptions. Shorts, skirts or sweats with pockets or some system to hold an extra ball is required. No cuttoff jeans are allowed on the courts. If you look good on the court you will play better!!!
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Come play a tournament at the lovely Lafayette Tennis Club. We
have newly resurfaced US Open Blue courts and operate as a private
club! We recently renovated the clubhouse and locker rooms!
Attention all players, most of the tournament will be completed
over the first weekend. unless we have large draws or inclimate
weather. LTC is the Lafaayette Tennis Club. . Please check in at
least 15 minutes before your match time at the tournament desk.
Lateness penalties will be strictly enforced. Allow extra time due
to traffic. Snacks will be provided daily but lunch may not be
purchased at the club. Casa Gourmet Burrito and Subway is a stones
throw away in Lafayette. Downtown Walnut Creek is also an option
for food but the parking can be tough sometimes. Please check the
draw on Friday before the tournament and then daily once the
tournament starts. You are responsible for checking for your start
time. If you need to withdraw from the tournament please email the
TD Hunter at hunterhg@comcast.net and call at 925 368-8882. Entry
fee refunds will not be given after the deadline. You may withdraw
yourself from the tournament at anytime before the deadline using
your confirmation #. Many matches may be viewed from the parking
lot. Please bring a couple of folding chairs as the club does not
have enough chairs to go around. Good Luck! Refuse to Lose!!! Come
play a tournament at the Lafayette Tennis Club. We are a private
facility nestled in a hidden glen in lovely Lafayette CA.
Players are selected manually by the tournament director after the close of registration.
Entry to this tournament is open to all USTA members. Entries must be submitted by Monday, October 5, 2020 11:59:00 PM Pacific Time. Only USTA members can register online if available.
In the future, you can jump straight to this tournament by entering the tournament identification number: 500044120 from the searchable schedule homepage.
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