URGENT: Boys Match Schedule Changed for Monday; Check Draws! (10:51PM 5/7)
Girls match schedules for Monday remain as posted as part of the Sunday match reschedule. Boy's match schedules for Monday are altered to assure compliance with 12-hr overnight rest rule. Check your individual match times for changes!
Essentially, the changes effect Boys singles competitiion as follows: Boys 3/4 playoff match is rescheduled to 11:00AM (from 8:00AM) Boys Consolation semifinal match is rescheduled to 11:00AM (from 8:00AM) Boys Consolation Final is rescheduled to 4:00PM Boys 5/6 playoff match is rescheduled to 11:00AM (from 12:00PM)
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Warm Up Courts for Monday May 8th
There are warm up courts over at Argyle Country Club from 8am to 5:00pm. The pro-shop is closed today so you may go directly to the courts.
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REVISED Sunday Schedules (posted 11:00pm Saturday)
All Sunday schedules have been revised to respect the 12-hr. interval between last matches of Saturday and first matches of Sunday. All players should check for revised Sunday match times.
NOTE: with the revised match times, warm-up court times also are adjusted: free warm-up courts beginning at 9:00AM; any earlier time must be reserved and paid for.
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RAIN PLAN (posted Friday 5/5 at 3:00PM)
In the event of rain, the tournament has available to it 6 indoor hard courts on which to play. If, when, or whether we implement a "rain plan" is contingent on conditions on the ground at the time; a recommendation from the Referee, including whether any format changes are necessary; AND approval of the USTA Director of Junior Competition before any change can be implemented. If we must move indoors, with or without format adjustments, scheduling will automatically shift to a "followed by" basis and we will proceed through the matches in the same order as if they were played outdoors (that is, the same order as the published schedules). When using "followed by" scheduling, players cannot rely on their published start time, but instead must be on site, checked in, and available to play as soon as a court becomes available for their match. We will revert to outdoor clay courts as soon as weather permits for the next "round" that has not yet begun play. (In fairness to all players, USTA regulations require that all matches in the same round of an event must play under the same conditions.) More detail will be discussed at the mandatory Players/Parents Meeting this evening. Failure to attend the meeting does not alleviate players of responsibility for timely appearance for their matches, and lateness penalties will be strictly enforced. We will post updated information to the tournament homepage as soon as possible after implementing a Rain Plan; if nothing is posted, you must assume the published schedule remains in full force and effect. Please check the homepage regularly, as we are not staffed to handle telephone calls from every individual player/parent.
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Warm Up Courts/Court Reservations
There will be free outdoor warm up courts available on Friday from 3:00 to 5:30pm, Saturday 7:00am to 7:45am and Sunday 7:00am to 7:45am. All courts are available on a first come first serve basis. There will be four players on each court. There will also be warm-up courts available at Argyle Country Club through out the event. I will give you more details on that at our meeting on Friday.
You may also reserve courts outside of those windows but you will have to pay for it. Tournament players may make reservations on the same day you would like to reserve the court. Our club opens at 6am.
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Draws/Schedules Published; Match Times for Doubles May Be Moved Up using "Followed By" Scheduling
Draws and schedules with match times are now published and available for player review. Players are expected to be on site at least 30 minutes prior to their scheduled start times, checked-in, ready and agreeable to play as soon as a court becomes available and the match is called. Note especially: start times for Doubles matches are tentative and will be moved earlier if players' earlier matches finish quickly and courts are available. This is a form of "Followed by" scheduling that allows the tournament to call doubles matches as soon as the players involved have had the minimum amount of rest time required by the rules following their immediately preceding matches.
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Doubles Entries Update
As previously stated, all players selected for the tournament singles event are automatically eligible to play in the Doubles. By clicking on the "Competitors" tab above, you will see all selected player names listed (subject to withdrawals/replacement by Alternate) for each event.
Where doubles partners were indicated when completing online registration and both named players were selected to compete, those player pairings are confirmed. For all other players, you must do one of the following: (1) by no later than 5:00PM EDT on April 30, have both players in a proposed pairing email the tournament confirming your intention to play together; or (2) accept pairings arranged by the tournament using the random method described below (i.e., drawing names out of the hat). Note that if an odd number of players have indicated a desire to play doubles (either by registering for doubles when you registered online or by direct notice to the tournament), the last name left "in the hat" will not have a partner and will not be eligible to play Doubles.
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ORDERED LIST OF ALTERNATES
If needed, Alternates will be selected in descending order as follows:
ORDERED ALTERNATES - BOYS Harinarayan, Vivekraj Elghouayel, Paul Gordon, Cooper Kay, Harrison
Late Registrants - Boys Chase Robinson Aditya Srinivasan Lucas Brudniak
ORDERED ALTERNATES - GIRLS Dollens, Kaite Lissovyy, Nikole Kusaka, Reimi Haberman, Catalina Yeung, Tiffany Wu, Lulu Nguyen, Pearl An, Alyssa Nicholson, Isabel Truong, Grace Law, Jessie Kerner, Alana Malysheva, Alexandra Sarikulaya, Helen Kintiroglou, Nicole Patel, Radha Glicksten, Gabriela Carpenter, Elly Nask, Juliette Wolfe, Lea Law, Carys
Late Registrants - Girls Allison Isaacs Lea Wolfe Imani Ghosh Kakie Colclough Daria Smetannikov
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Tournament Hotel
Even Hotel 1775 Rockville Pike Rockville, MD 20852 (301) 881-3836
April 21st will be the last day to receive the Group Rate.
We are delighted to have selected the Even Hotel as our official hotel site. There is a 35 room group block for the Aspen Hill Club(E15) over the dates May 5, 2017 and May 8, 2017. Reservations are on a first come first serve basis.
The Hotel has a great fitness center with tennis specific training equipment for pre match warm-ups (included). They also have a restaurant for breakfast (not included).
The hotel offers a shuttle for local transportation. The club is out of range for the shuttle.
more info
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Doubles Deadline
If you would like to play doubles and do not have a partner, we can pair you up with someone else who does not have a partner. The deadline to inform us that you would like to play is Sunday April 30th at 5:00pm Eastern. All players will be placed in a hat. If by any chance we have an odd number of players who want to play, the player who is drawn last will not be selected to play. Please send all request to tournaments@aspenhillclub.com.
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MANDATORY PLAYER AND PARENT MEETING
The mandatory player meeting will be Friday May 5th.
Girls Meeting: 5:30 to 7:00pm Boys Meeting: 6:30 to 8:00pm
Players and parents are expected to arrive on time. During this meeting players will receive player packets which includes participation gifts, we will go over all rules for the tournament, warm up court options, information about our facility, food services, tennis shop stringing hours and more.
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Certified Stringer on Site
Everyday through out the duration of the tournament, there will be a certified stringer available on site. The pro shop will be open with full tennis equipment as well.
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Draws/Balls
Draws will be posted no later than May 2nd. The tournament ball will be Wilson Championship Balls.
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Eligibility
USTA
Membership
Membership in the USTA is required to compete in all USTA National
Championships, USTA National Doubles Championships, USTA National Level 2
Tournaments, USTA National Level 3 Tournaments, Additional USTA Junior National
Tournaments, USTA National Spring Team Championships, USTA National Team
Championships, USTA Intersectional Team Championships, and USTA Zone Team
Championships. All US juniors must be in good standing with the USTA to enter
ITF Tournaments and USTA International Tournaments, which includes USTA
Membership.
Age
Eligibility
The USTA uses a "month of birth" age eligibility rule for junior
players competing in USTA sanctioned tournaments. This rule applies to all
local, District, Sectional, and National USTA sanctioned tournaments – it does not
apply to USTA International Tournaments and ITF Tournaments. Junior players may
continue to play in the 12, 14, 16 and 18 age divisions until the month they
turn 13, 15, 17, or 19, respectively.
USTA
International Tournaments and ITF Tournaments use a "year of birth"
age eligibility rule. Juniors may play the 18s, 16s, 14s or 12s division until
the year in which they turn 13, 15, 17, or 19 respectively.
Professionals
Professional players who are age eligible may enter and play in all USTA
National Championships. USTA International Tournaments and ITF Tournaments are
governed by ITF Regulations and allow professional players to play. All other
USTA junior tournaments are limited to amateurs.
Citizenship
and Residency Requirements
USTA National Championships, USTA National Doubles Championships, USTA National
Level 2 Tournaments, USTA National Level 3 Tournaments, Additional USTA Junior
National Tournaments, USTA National Spring Team Championships, USTA National
Team Championships, USTA Intersectional Team Championships, and USTA Zone Team
Championships shall be open to US citizens and:
·
Permanent
resident aliens of the United States.
·
Diplomats. Aliens who have resided in the
United States continuously for more than one year and who are members of families
of persons in the diplomatic or consular corps.
·
Aliens
with Refugee Status.
Aliens who have been granted Refugee Status.
·
Aliens
with Asylee Status.
Aliens who have been granted Asylee Status. Aliens with Temporary Protected
Status. Aliens who have been granted Temporary Protected Status.
·
Aliens
with Adjustment Status.
Aliens whose I-485 (Application to Register Permanent Resident or Adjust
Status) has been accepted for filing.
·
British
Columbians.
Canadian citizens and landed Canadian immigrants who reside in British
Columbia, provided that they were USTA members for at least one month during
2010 and so long as they do not allow their USTA memberships to laps for a
period of more than six months.
Documents
commonly used to support a particular alien status include a permanent resident
alien card (green card), Form I-94, or a receipt confirming filing of the
I-485.
The
citizenship and residency requirements do not apply to USTA International
Tournaments and ITF Tournaments.
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USTA National Level 3 Tournaments: Multiple Entries and Selection Process
Multiple Entries: Players Have TWO
Options
Players Choose ONE of the Following
Options, but NOT Both:
· OPTION 1: Enter any ONE Division of TWO Concurrent USTA National Level
3 Tournaments (this may be a different division in each tournament); OR
· OPTION 2: Enter TWO Divisions of ONE USTA National Level 3 Tournament
Players may
PLAY in only ONE division of ONE tournament.
OPTION 1: ONE Division of TWO Concurrent Tournaments
· A player seeking to enter two
concurrent USTA National Level 3 Tournament must get permission to enter as set
forth in USTA Regulation IV.C.12.
This requires a player to request and receive the written permission of
both Tournament Committees for the concurrent entry by the time entries close.
· Tournament Committees shall be
required to grant permission for concurrent entry when a request is made;
however these requests are required - a Tournament Committee may not post a
blanket permission for concurrent entry.
· Tournament Committees will publish
the selection and alternate lists no later than 2 days after entries close.
· A player accepted into both
tournaments shall be required to notify the tournaments no later than 5 days
after entries close as to which tournament they will be playing and the player
shall be refunded their entry fee (but not the TennisLink administrative
fee). Failure to withdraw by the
deadline absolves the tournament from which the player is withdrawing from
their obligation to refund the entry fee and will result in the assessment of 4
suspension points for withdrawing for reason other than injury, illness, or
personal circumstance.
· As a courtesy, a player that is
accepted into one tournament and not the other(s) should remove themselves from
the alternate list of the other tournament(s) no later than 5 days after
entries close. Failure to do so
will not result in a penalty.
· If a player has not been accepted
into any tournament, they may remain on the alternate lists of all tournaments,
but upon acceptance into one, they may not withdraw from that tournament to
play in another.
· Under no circumstances may a player
after being accepted into one concurrent tournament withdraw and play in
another. Doing so shall result in
the assessment of 4 suspension points for withdrawing for reason other than
injury, illness, or personal circumstance.
Option 2 Procedure: TWO Divisions of
ONE Tournament
· When a USTA National Level 3
Tournament includes more than one age division, a player may enter up to two
age divisions of that tournament.
· The Tournament Committee shall select
players who have entered two divisions in descending age division order: 18;
16; 14; and 12. If a player is
entered in two age divisions of a USTA National Level 3 Tournament and is
selected into the older division, that player shall not be eligible for
selection into the younger division, even if there are openings in the draw at
the time of selection or thereafter. If a player is not selected for the older
division, that player is eligible for selection in the younger division and is
eligible to be an alternate in the younger division but not in the older
division.
Selection Process
· Selection: Players
are accepted into a USTA National Level 3 Tournament using the most recently
published National Standings List as of the date entries close.
· Alternates:
Alternates are ordered using the same National Standings List used to select
players into the tournament.
Players with no National Standing are ordered after players with
standing by random drawing. Late
entries are placed on the bottom of the alternate list in the order
received. Late entries received at
the same time are ordered randomly.
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Seeding Criteria
The following
criteria shall be used to do seeding at national junior tournaments.
Number
of Seeds
Draw
Size Required Number of Seeds
192
or 224 64 Seeds: top 16 seeded numerically;
next 48 seeded alphabetically or by group (17-32, 33-64)*
112
or 128 32 seeds: top 16 seeded numerically next 16
seeded alphabetically*
64
or 96 16 seeds: top 8 seeded
numerically; next 8 seeded alphabetically*
32
8 seeds: all seeded numerically
16
4 seeds: all seeded numerically
8
2 seeds: all seeded numerically
*USTA
National Championships may seed all players and teams numerically
Singles Seeding Criteria for USTA
Boys’ and Girls’ 14 and 12 National Championships
Seeding
shall be done using the most recently published National Singles Seeding List
of the division in the order in which players appear.
·
Players
may be moved within major groups (1-4, 5-8, 9-16, 17-32) due to direct wins if
players are separated by fewer than 100 ranking points.
·
Players
may be moved between major groups due to direct wins if players are separated
by fewer than 50 ranking points.
·
Players
not yet considered for seeding who have ratings within the competitive range of
those being considered for seeding, may also be considered for seeding.
Additionally a player already under consideration for seeding may be seeded
higher or lower if justified by the competitive range of the ratings.
Singles Seeding Criteria for USTA
National Level 2 Tournaments, USTA National Level 3 Tournaments, and Additional
USTA Junior National Tournaments
Seeding
shall be done using the most recently published National Singles Seeding List
of the division in the order in which players appear.
·
Players
from the National Singles Seeding List of the division may be moved within
major groups (1-4, 5-8, 9-16, 17-32) due to direct wins if players are
separated by fewer than 100 ranking points.
·
Players
from the National Singles Seeding List of the division may be moved between
major groups due to direct wins if players are separated by fewer than 50
ranking points.
·
Players
not yet considered for seeding who have ratings within the competitive range of
those being considered for seeding, may also be considered for seeding.
Additionally a player already under consideration for seeding may be seeded
higher or lower if justified by the competitive range of the ratings.
Doubles Seeding Criteria
Seeding
shall be done using the most recently published National Individual Doubles
Seeding List of the division.
·
Teams
shall be seeded in the order of their combined standings (For example, Player A
holds the no. 1 standing and Player B holds the no. 10 standing. The Team of
A&B would have the combined standing of 11).
·
Tournament
Committees of 18-and-under tournaments may consider for seeding teams with
players who have ATP/WTA rankings, ITF rankings, or ITA rankings.
·
The
Tournament Committee of the USTA National Doubles Championship may consider for
seeding teams with players who have ITF rankings.
·
Teams
may be moved within major groups (1-4, 5-8, 9-16, 17-32) due to direct wins if
the teams are separated by fewer than 100 ranking points.
·
Teams
may be moved between major groups due to direct wins if teams are separated by
fewer than 50 ranking points.
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Withdrawals and Entry Fee Refunds
Withdrawals and Entry Fee Refunds at
USTA National Junior Tournaments
It is a player’s responsibility to immediately take
action to withdraw from the tournament should circumstances arise which would
not enable a player to compete. Good sportsmanship and the USTA Regulations
dictate that a player should never:
• enter a tournament they do not intend to finish
• withdraw from a tournament after entries close unless it is for injury,
illness, or personal circumstance
• enter two or more concurrent tournaments without prior written approval from
each Tournament Committee
WITHDRAWING FROM A TOURNAMENT:
• Prior
to Entry Deadline: If
entries have not yet closed, a player may withdraw by going to the tournament’s
USTA TennisLink Home Page - the same web page that the player registered for
the tournament. Once in the system, click on the "Register Now" text
in red. When taken to the next page, click on "Withdraw" on the left
hand side of the screen. You will need your confirmation number from your
original registration to withdraw. Because your credit card will not be charged
prior to the entry deadline, no refund needs to be made. If you cannot locate
your confirmation number, contact linkteam@usta.com.
• Previously
Authorized Entries into Concurrent Tournaments: If a player has previously received
written approval to enter concurrent tournaments from each Tournament
Committee, the player must immediately notify the Tournament Director and/or
Referee to let them know which tournament the player has chosen to play.
• After
Entry Deadline: Immediately
contact the tournament if to withdraw from the tournament - telephone numbers
and email addresses of the Tournament Director and/or Referee will be posted on
the tournament’s USTA TennisLink Home Page. Players must also fulfill the
written verification requirements described below if the withdrawal is for
injury, illness, or personal circumstance and the player wants to avoid being
levied USTA Suspension Points.
ENTRY FEE REFUND:
• Player
is Not Accepted Into Tournament: If
a player has previously paid an entry fee and is not accepted into the
tournament, the player is entitled to a refund. Generally, in
USTA National Junior Tournaments, no player is charged an entry fee until
tournament selection is done and the acceptance list is published to the
tournament website. The TennisLink processing fee paid in addition to the
entry fee is not refundable.
• Previously
Authorized Entries into Concurrent Tournaments: If a player has previously received
written authority to enter concurrent tournaments from each Tournament
Committee, the player is entitled to a refund from the tournament(s) that will
not be played. The TennisLink processing fee paid in addition to the
entry fee is not refundable.
• Other
Withdrawal After the Entry Deadline: Players who withdraw after the entry
deadline for any reason other than a previously autorized entry into concurrent
tournaments are not entitled to a refund.
USTA SUSPENSION POINTS:
Any withdrawal (other than for previously authorized entry into concurrent
tournaments) that does not meet the written verification requirements described
below by the last scheduled day of the tournament (and, in the case of personal
circumstances, has also been approved as a personal circumstance by the
Referee) will result in the player being levied suspension points and any match
that is not played will be coded as a Default.
WRITTEN VERIFICATION REQUIREMENT FOR WITHDRAWALS DUE TO INJURY, ILLNESS
OR PERSONAL CIRCUMSTANCE:
• Illness
or Injury: The
required written verification of an injury or illness must be from a medical
professional and must be received by the tournament no later than the last
scheduled day of the tournament.
• Personal
Circumstance: If the
player is withdrawing because of a personal circumstance, the player must
deliver a written description of the situation no later than the last scheduled
day of the tournament and the Referee will determine whether the situation is a
personal circumstance.
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Players are selected manually by the tournament director after the close of registration.
Entry to this tournament is open to all USTA members. Entries must be submitted by Thursday, April 13, 2017 11:59:00 AM Eastern Time. Only USTA members can register online if available.
In the future, you can jump straight to this tournament by entering the tournament identification number: 300004817 from the searchable schedule homepage.
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