rain out procedure
Hi all player parents, unfortunately we cannot issue you a credit for the tournament on Feb 22nd. NorcalUSTA wants us to send you a refund following the USTA guidelines below. If you wish to sign up for the February tournament please sign up online by the deadline. The link is attached. Please email me hunterhg@comcast.net the full name and address of the person that should receive the refund check and a ck will be mailed out within a week. If you completed a match then you will unfortunately not receive a refund. This is he tournament rule that we will follow in processing refunds. Fees for Refunding Not Permitted; Administrative Fee for Full Rain Out Permitted.The Tournament Committee shall not charge any fee (such as a processing, service, or handling fee) for refunding the entry fee. However, in the case where the tournament is rained out before a match is played, the tournament may will hold an administrative fee of $2.00 per entry in the case of a tournament that charges a per-entry fee or a total of $2.00 in the case of a tournament that charges a base fee
b.When Base Fee Charged.No refund of the base fee will be required to be made to a player if that player finishes one match in all events in whichtheir name appears in the draw and the event(s) are subsequently rained out.
more info
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Rain Delay
It is currently Sunday the 9th at 2p and the courts are still soaked. All matches for today are canceled. We will reschedule them for Saturday the 22nd. Please check this notes section tomorrow evening for more details. Thanks again for your patience during the delay!
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Rain Delay
Hi, it is Sunday the 9th at 2p, the courts are still soaked and we started to dry them but more rain is moving in. All matches for today are now officially canceled. Please check the tournament home page tomorrow for more details on the rain out. Thanks for your patience during the delay and hope to see ya at the next tournament!
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rain delay
Hi, it is Sunday the 9th at 1p, it is raining again, all matches are
delayed 8 hours from their original start time. We will update this
message again at 2p most likely for our final update.
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rain delay
Hi it is Sunday the 9th at 12p noon, the courts are still soaked, all matches are delayed 7 hours from their original start time. The next update will be at 1p.
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Rain Delay
Hi All players and parents, it is currently Saturday the 8th at 7p and raining hard. All matches scheduled for Sunday the 9th are delayed 3 hours from their original start time. The next update will be at 9a. The weather looks a little better with 90% to 70% predictions for rain. We will not cancel for the day officially until 12p or noon due to the rules.
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All Matches canceled for Saturday the 8th!
Hi All players, It is Sat the 8th at noon and the forecast for the rest
of the day is 100% rain. All matches for today are canceled and
rescheduled for the same time tomorrow. The draws will not reflect
this. If it is raining at 8p tonight we may start a delay for Sunday
the 9th matches sometime after 8p. The weather looks like 90% rain for
most of the day on Sunday. Due to the rules again we cannot cancel
matches until noon. If we do cancel tomorrow, it will be rescheduled for Saturday, Feb 22nd and it will combine with another 10 and 12s orange and green tournament on that date. I will post the tournament ID and more details if we are completely washed out for the whole weekend. Thanks for your patience during the delay!
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Rain Delay
Hi, it is currently Sat the 8th at 9a, the courts are wet and unplayable. All matches are now delayed 6 hours from their original start time. We will update this message at 12p noon for what will most likely be the last delay before the day is canceled. The weather forecast is for 100% rain all day. Thanks for your patience during the delay!
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Rain Delay
Hi all Players, it is currently Friday the 7th at 8p and it is raining.
The forecast tomorrow looks bad all day! All matches are delayed 3
hours from their original start time for Sat. the 8th. We will update this message next at 9a on Sat. the 8th.
We cannot cancel the day until noon no matter how bad the weather is.
Thanks for your patience during the delay. Please do not head to the
club until we give the green light. If we are completely rained out
tomorrow then we will attempt the same schedule on Sunday the 9th. If you are coming from more than 2 hours away
then you may call the director directly for an update on the delay.
Thanks for your patience during the delay!
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Rain delay info and hotline!
Currently there is no delay. We will update this message 2hrs before the start of all matches on a given tournament day if it is raining. If it is raining after 8p on the night before the tournament, we may start a delay then. Please check this section of the notes to stay up to date on a possible delay. We will not cancel a day before noon due to the rules. We have lights, so plan on playing under them if we experience delays due to rain. The format may change if we experience a delay. The rain hotline is 925 9372582. Please only call this # in case of an emergency or if you are en route to the club and it begins to rain. If you are driving from more than 2 hrs out then you may call the director directly. Unfortunately, usually we will not be able to start a delay more than 2 hrs before the first match times. Please do not drive to the club unless you check this message and there is no delay. IF we rain out this weekend then we will make the tournament up on Saturday, February 22nd. If this Sat. the 8th rains out then we will reschedule everything for the same time on Sunday the 9th. We will not change the draws online to reflect this! The weather does not look good but we can hope for the best!
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Important info!
This is a one day Saturday event for the 12s It is a 4 to 6 hr event for the 10s. Plan on starting as early as 8am with last matches sometimes going on at 6p. A Round robin or compass draw will be the format depending on the signups. The 10s uses a 60 ft short court and orange ball. It is coed and regular scoring timed 4 game short sets will be used as the format w no add scoring. The 12s will use a 78ft full court with a green dot ball. It is not coed and regular 6 game sets will be the match format with regular scoring. Doubles is required and you may sign up with a partner or we will pair you up unless there is an odd player out. The doubles format will be a 10 point tie break for all divisions. All draws are limited to 8 singles and 4 doubles. However, if this is a stand alone tournament where no other age groups or divisions play besides the orange and green then we will accept most all players. Draws are limited so sign up as soon as possible so you do not miss the deadline!! Due to the amount of courts it takes to meet the new rule requirements all of our tournaments will be tournament director selection which means that you have not guaranteed a spot until we choose you. We will follow usta guidelines for the selection process.
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Limted Draws
orange and green dot players will be strictly limited to 8 singles and 4 doubles. Orange may or may not be coed.
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DRAWS
Draws will be posted no later than wed before 8am. Please only ck the internet for your start time. Phone requests for start times will not be accepted. Seeding will be done using norcal/usta standard seeding rules. Make sure to check your start time every day before and after the tournament. Rain and other factors may change the schedule. You are responsible for finding your start time and any changes to it.
Good Luck and Refuse to Lose!
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Draws are subject to change!
All draws are subject to change if the tournament makes an error. Please check the draws an the day before the tournament starts to see if your time has changed! Please recheck draws for changes in times and/or withdrawals. Also, please recheck your start times every night during the tournament. All changes made within 48 hrs of tournament start will be phoned to the affected parties. .
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Contacting the director, entry fee, check in and
If you need to pay your entry fee to the tournament, please bring a check payable to the HGA for the entry fee or cash. Make sure to have exact change if you bring cash. Please pay the fee to the tournament desk before your first match. No player will be allowed to play until the entry fee is paid. If you need to withdraw from the tournament please email the director at hunterhg@comcast.net. Please list the players name, age, division and reason for the withdraw. Make sure to state exactly what matches you are withdrawing from in your email. If you do not notify us immediately that you will participate in the consolation, playoff or other match in your email then we will withdraw you from all other play as well. An excused withdraw is due to emergency, illness or injury. All withdraws are subject to 2 penalty points assesed by the usta after the tournament. You need 10 penalty points in a year to be suspended from playing tournaments. The director will contact you to confirm the withdraw. If you need to withdraw before the deadline then use your confirmation # and/or credit card to withdraw online before the deadline. Your credit card will be fully refunded. unfortunately no refunds will be issued if you withdraw after the deadline. All players should check in at least 15 minutes before your scheduled match time. Make sure you check in directly to the site that you are assigned. Lateness penalties will be strictly enforced if you check in to the wrong site. Also, lateness penalties will be strictly enforced if you run into traffic. Please plan ahead so that you may arrive safely and early. If your opponnent has checked in and we have a court, we may be able to put your match on early. Sometimes we use alternate sites during our tournaments. LTC is the Lafayette Tennis Club. CVH is Clayton Valley High School. DVC is Diablo Valley College. Your site will be listed on the draw by your start time. The notes below will have detailed directions to each site! All sites will be accepting entry fee checks! Refuse to Lose!!
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Directions to Lafayette Tennis Club, LTC
For directions to the Lafayette Tennis Club (3125 Camino Diablo, Lafayette, CA 94549, (925) 937-2582), please use the following link to Yahoo maps --> Off of the 24 take the Pleaseant Hill Rd exit North, rt on Stanley then Right on Camino Diablo. You will see our exit sign first. Keep going and you will hit our entrance sign, then turn right down a steep drive. We are located in a hidden glen. Make sure to allow ample time for traffic. We are located close to the freeway so it is an easy drive for most players.
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Practice courts
During the tournament no practice courts will be open at the Lafayette Tennis Club. Acalanes High School is a stones throw away from the club and is open to the public. The address is 1200 Pleasant Hill Rd. Take the Pleasant Hill rd exit North and continue on Pleasant Hill until you see the courts on your right hand side. The Lafayette Tennis Club is a 2 minute car ride away
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Main tournament hotel
Diablo Mountain in is a stones throw away from the club. Mention the Lafayette Tennis Club and you will receive a special rate. A Queen is $72. 2 Queens Deluxe is $95.
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LTC is home to the world famous Hunter Gallaway's Tennis Academy!
For more information about the club and Hunter Gallaway's high level Excellence I Junior Academy please check out our website on the link provided. We have great lower level year round program as well.
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Dress Code
Proper tennis attire is required on the courts at all times. Collared shirts are not required. All running shoes including non marking running shoes ar prohibited. Black soled shoes except for barricades and other tennis shoes are prohibited as well. You will be defaulted if you cannot find a replacement pair of shoes within 15 minutes after your match time. This rule will be strictly enforced, no exceptions. Shorts, skirts or sweats with pockets or some system to hold an extra ball is required. No cuttoff jeans are allowed on the courts. If you look good on the court you will play better!!!
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Tournament Evaluation
Without your support we will not be able to continue hosting tournaments. We strive for Excellence! Our goal is to run a fair well organized event. We hope that you are able to check the yes box on all of the questions! If you liked the tournament please check Excellent. If you mark down "average", this is bad. Thanks again for your participation! We appreciate your support! Refuse to Lose!!
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Tournament Ball is Wilson US Open!
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Attention all players and alternates
Thank You for applying for the tournament! This is a limied draw/tournament director selection tournament. The selection process is determined by the usta. If you were not accepted then you were automatically put on an alternate list and we will notify you if a spot opens up. Please email us if you do not want to be put on the alternate list. You also will not be charged for your entry fee. This is a new tournament that was sanctioned this year. The problem with the usta sanctioning a new tournament and not a longstanding one is that we cannot prepare for the amount of players ahead of time. We hate turning any players away and would like to give the most amount of players an opportunity to play. Please check your start time on friday just in case your opponent has withdrawn and your schedule changes!
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Selection process, Eligibility, Seeding
This tournament is a Tournament Director selection process. That means that you are not in the tournament until we accept you. Most likely we will accept all players unless we have extreme large draws. We will follow the usta rules on the selection process if we do not accept all players. It is a top down selection process for open players and bottom up for challenger players. Eligibility to this tournament is open to all usta members that fall in the correct age brackets. If your birthday is during the same month of the tournament then you must play in the next higher age group. The seeding method that is used is whatever the current norcalusta list is on the day that we do the draws.
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Come play a tournament at the lovely Lafayette Tennis Club. We
have newly resurfaced US Open Blue courts and operate as a private
club! We recently renovated the clubhouse and locker rooms!
Attention all players, most of the tournament will be completed
over the first weekend. unless we have large draws or inclimate
weather. LTC is the Lafaayette Tennis Club. . Please check in at
least 15 minutes before your match time at the tournament desk.
Lateness penalties will be strictly enforced. Allow extra time due
to traffic. Snacks will be provided daily but lunch may not be
purchased at the club. Casa Gourmet Burrito and Subway is a stones
throw away in Lafayette. Downtown Walnut Creek is also an option
for food but the parking can be tough sometimes. Please check the
draw on Friday before the tournament and then daily once the
tournament starts. You are responsible for checking for your start
time. If you need to withdraw from the tournament please email the
TD Hunter at hunterhg@comcast.net and call at 925 368-8882. Entry
fee refunds will not be given after the deadline. You may withdraw
yourself from the tournament at anytime before the deadline using
your confirmation #. Many matches may be viewed from the parking
lot. Please bring a couple of folding chairs as the club does not
have enough chairs to go around. Good Luck! Refuse to Lose!!! Come
play a tournament at the Lafayette Tennis Club. We are a private
facility nestled in a hidden glen in lovely Lafayette CA.
Players are selected manually by the tournament director after the close of registration.
Entry to this tournament is open to all USTA members. Entries must be submitted by Saturday, February 1, 2014 11:59:00 PM Pacific Time. Only USTA members can register online if available.
In the future, you can jump straight to this tournament by entering the tournament identification number: 500018214 from the searchable schedule homepage.
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