B 18 Doubles - Alternates by Event
MONDAY PLAY AND MATCH TIMES
MONDAY'S play will be at two sites: Palmetto Dunes for Girls and Shipyard for Boys. Doubles times are posted. However, if everyone is out of singles and would like to play earlier, please contact the Tournament Referee and we will find you a court earlier to get the match played. Thank you all of your cooperation all weekend!
NEW 2014 RULE
USTA Reg. IV. D. 15. - Timing of imposition of penalties. An official who is
not on the court has a reasonable amount of time to reach the court and impose
the penalty even if intervening points have been played. Any intervening points
stand as played. Example: An official responsible for a bank of courts #9, #10,
#11, #12 can be on court #9 and a player have a code violation on court #12 and
that player can still be penalized for the violation even if subsequent points
have been played. BEST ADVICE - DO NOT HAVE ANY VIOLATIONS BECAUSE YOU DO NOT
KNOW WHO IS WATCHING!
LUNCH ON SATURDAY
LUNCH will be provided for ALL PLAYERS on Saturday beginning at Noon served at the following sites: Shipyard, Palmetto Dunes, Center Court and Port Royal, catered by Atlanta Bread Company.
FIRST MATCH TIMES
FIRST MATCH TIMES ARE PUBLISHED ABOVE IN THE REPORT.
DRAWS will be posted online by Noon on Friday
Check in Friday: 5:00 - 9:00 PM (Sonesta Resort)
MATCH SCHEDULE INFORMATION
One round of Doubles will be played before and after Singles
on Sunday and Monday. [Tentative]
• Singles Finals, 3/4 Playoff, Consolation Round of 16 and Quarterfinals,
Quarterfinal Consolation Finals, and Doubles Finals and 3/4 Playoff will be
played on Tuesday.
*** The singles tournament format is Full Feed-in through the ROUND OF 16 with
a Quarterfinal Losers Consolation draw.
*** Quarter final main draw losers have a separate draw and don’t feed-in to
the initial consolation bracket.
*** Losers in the main draw Round of 16 (Sunday afternoon) will not play
until Tuesday morning. [The reason for this “holdover” is main draw is
playing 2 rounds on Sunday and this creates a situation where losers of the 2nd
match of the day have no one to play until 2 rounds of consolation have been
played on Monday.]
*** Consolation semifinals and finals will not be played.
MANDATORY REGISTRATION - 5 PM until 9 PM on Friday night!!!
Mandatory means just that. REGISTRATION CHECK IN 5:00 PM until 9:00 PM on Friday. We are staying until 9:00 pm for your
convenience. We feel strongly that you should be able to make it by
For those of you that "just cant make it by that time" need to do the following and please do not call:
This registration will take place at in a conference room at the Sonesta Resort, located next to the Shipyard VDM main site. If you come in the front door of the Sonesta Resort, you will then turn right and go to the end of the hall. The room will be the first on your left. There is also a side entrance that leads back out to the Shipyard Tennis Center (behind indoor courts). Directions to the resort are listed below in another message
1 - Make sure your entry fee has been paid!! (No pay - no play)
2 - Email or Fax in your Medical Release Waiver WITH your CELL phone numbers & HOTEL info completed to 843-785-7032
3- Come to the main site on Saturday to register - only the SHIPYARD site will have registration on Saturday morning.
3 - Show up 30 minutes before your match time. Please be patient
with us when checking in, we will be focused on getting matches on and
off the court. Checking in people at this time will be a detriment to
4 - On Saturday we will only have one person checking in players for the
tournament (those that did not come the night before). We will only register players at the main site: SHIPYARD. If this causes you to be late for your match, unfortunately that will
be your problem that could have been avoided. Therefore, we urge all of
you to check-in on Friday this includes Locals, Commuters and Travelers.
Thank you for your cooperation.
REGISTRATION CHECK IN - SONESTA RESORT CONFERENCE ROOM FRIDAY 5 - 9 PM
Registration for the tournament will
be at at the Sonesta Resort in Shipyard. Conference Room: Salon F
Friday -- 5pm until 9pm . You will receive a tournament packet that will include directions to all the sites and practice courts
REGISTRATON - CHECK IN will begin at 5:00 PM on Friday afternoon at the Sonesta Resort (formerly the Crowne Plaza) (Salon F).
Van Der Meer Tennis Academy is offering a discounted rate to all
tournament participants for sessions. Training sessions will be
available all week at VDM. Morning practice sessions are from 10:00am—noon at $25 per session. Afternoon Sessions run from 3:00—6:00 at $35 per training. For more information or to reserve a spot, please call 800-845-6138 EXT 115. Players should be at VDM Tennis Center ( 19 DeAllyon Avenue) at least 10 minutes before each session.
DIRECTIONS SHIPYARD SITE (SHIP)
Shipyard Drive | Hilton Head Island, SC
29928 | 843.686.8804 Located
inside Shipyard Plantation right
next to the Sonesta Resort. (Shipyard Plantation is a gated community. Please notify the gate guard
that you are attending a Van
Der Meer Tennis Program to
receive a day pass to enter the Plantation.) Follow
the main Shipyard Plantation road
for 1 mile until it ends in a traffic circle. Take the second exit off of the
circle onto Shipyard Drive. Follow for 1.5 miles. The Van
Der Meer Shipyard Tennis Resort will be on your right. Please obey all speed limits, they are strictly enforced.
DIRECTIONS TO PALMETTO DUNES (PD)
Physical Address: 4 Queens Folly Road, HHI, SC 29928. 843-785-1152
When leaving Van Der Meer Shipyard take a left and follow Shipyyard Drive to the round-a-bout. Take the first right in the round-a-bout (Shipyard Road) and this will lead you through Shipyard Plantation. After exiting the Main Gate, take a right at the light onto Business 278 WEST (Up Island). Palmetto Dunes will be the next plantation on your right. After driving 1.5 miles, the Palmetto Dunes Tennis Center will be on the left. Look for the sign.
DIRECTIONS TO CENTER COURT (CENT)
6 Trent Jones Lane |
Hilton Head Island, SC 29928 | 843.785.1152
Instructions for (CENT) Centre court (843-785-1152): If your designated site is
Centre Court you don’t need a car pass-- just inform the guard at the South
Gate inside Palmetto Dunes that you have a match at Centre Court. Proceed
through the gate and take first right on Carnoustie. Three driveways on the
right is the parking lot to Centre Court. DO NOT PARK on side of street or grassy
areas in Palmetto Dunes Resort. You will be ticketed!
DIRECTIONS TO PORT ROYAL (PORT)
Wimbledon Ct, Hilton Head Isle, SC 29928 | 843.686.8803 From the
Van Der Meer Shipyard, turn
right out of the main gate onto 278 Business West. Travel approx. 4.3 miles.
Turn right onto Folly Field Road. Travel appoximately half a mile and keep left
onto Folly Field Road. At the end of the street, there is a three way stop.
Turn left and turn first left again in approx 200 feet onto Wimbledon Court and
continue straight toward the courts.
DIRECTIONS TO LONG COVE (LONG)
Long Cove Drive | Hilton Head, SC 29928 | 843.686.1070
From the Van Der Meer Shipyard exit the plantation at the 278 business Main
Gate and take a right onto 278 W (William Hilton Parkway). From there make your
very first left into the Long Cove community. Inform the Gate Guard that you
are participating in the tournament and they will give you a pass and
directions to the courts. Long Cove is a private commuity, please respect all
traffic laws and make sure to park in designated areas to avoid ticketing.
DIRECTIONS TO SEA PINES (SEAP)
5 Lighthouse Lane | Hilton
Head Island, SC 29928| 843.363.4495
From the Van Der Meer Shipyard courts, exit through the main gate of Shipyard.
Turn left onto route 278 business. You will reach a traffic circle where you
will take the second exit onto Greenwood Drive. When you come to the gate at
Sea Pines enter the lane marked for visitors and tell the gate guard that you
are there for the tennis tournament. The directions from there are: Right onto
Plantation Drive, Right onto Lighthouse Road, and Left onto Lighthouse Lane. This Packet is your
pass when talking to the Gate Guards!
SEEDING was done using the Southern Seeding Calculator. The Southern Standing list dated 1/6/2014 was used, since it was the most current list published at the time.
Please review the doubles list to ensure we have paired you up with the correct partner. Doubles will begin on Saturday morning.
BIRTH CERTIFICATES / PROOF OF CITIZENSHIP
All Players must have a Birth Certificate on file in the Southern Office for proof of US Citizenship. Green cards will be accepted, but passports will not. All players must have a copy of a Birth Certificate or Green Card on file in the Southern office. If your name is not on this list, then please fax a copy of your birth certificate to 770-368-9091 or email to email@example.com
TENNIS PARENT ALERT AND JUNIOR MEDICAL RELEASE FORM
USTA requires a medical release
SIGNED BY THE PARENT OR GUARDIAN for every player. This form must be presented
at the time of tournament registration. Please download and bring this
completed form with you or fax to us (843-785-7032) to speed up the
registration process. Players are not allowed on court without this signed
release (Link is: assets.usta.com/assets/638/15/Southern_parent_and_junior_medical_release_0113.pdf)
IMPORTANT INFORMATION FOR 2014
This is a four (4) day tournament - Saturday thru Tuesday. Draw
size will be 128 with players taken right off the Southern Standings List of
the age division in question. Players from the lower will NOT be considered
based on lower division standing.
The Doubles Deadline is firm for Friday, January 10th, at Noon. You must email the Referee with your partner before that deadline! DO NOT WAIT...YOU WILL BE REMOVED FROM THE DOUBLES DIVISION. There are still lots of players without partners!!! If you need your contact information shared with others, please let us know. We are willing to help!!!
• ENTRY DEADLINE FOR DOUBLES IS FRIDAY, JANUARY 10TH AT NOON!!
• Entries must be emailed to the Referee and BOTH players must confirm (unless they registered on line)
• Only players selected for singles will be selected for doubles. There will be
no 'doubles-only' selections
• Players signed up without partners will be removed after the Friday deadline, if we have not received an email from you confirming your partner.
• DO NOT WAIT....email immediately!!
• Alternates may participate in doubles if space is available.
• Doubles play will begin on Saturday, January 18.
•***** DO NOT SIGN UP FOR DOUBLES IF YOU DO NOT INTEND TO STAY FOR
THE ENTIRE TOURNAMENT.
• Email doubles entries to MSRabb@aol.com.
WELCOME AND JOIN US FOR SOME ISLAND TIME!
Welcome to Hilton Head Island. We invite you to join us for a weekend on our beautiful Island and enjoy lots of great tennis! Hilton Head Island in South Carolina is known as the most family-friendly destination in the world. Offering an assortment of outdoor excursions and also named as one of the top ten family beaches in the country, the Island is the perfect selection for a family vacation or getaway. Select the "more info" link below for additional information on the Island.
It is imperative for you to add contact information (email and phone number to be used during the weekend) during the online registration process. We use this information to notify you of time changes, draw changes and alternates put into the tournament. If you did not add the proper contact information during registration, you can email this information to firstname.lastname@example.org at anytime.
ENTRY: ONE AGE GROUP ONLY!
Players may enter only one of the Southern Closed Winter Championships in January. Players may NOT enter more than one hoping to get in. Players from the lower
division will not be considered for selection based on lower division standings. Players will be selected based on the 18s standing list only.
DRAW AND MATCH PLAY FORMAT
Format of Play for Singles is a 128 Draw, Full Feed-In Consolation through the
Round of 16, with Quarterfinal Playoffs and a 3rd/4th Playoff in the Main Draw.
Last round of consolation will be Quarterfinals. The Scoring for Main Draw Singles is Best 2 of 3 Full Sets. Consolation Draw Singles is Best 2 of 3 Sets, with a 10 pt match Tie Break used in lieu of a full 3rd set, if necessary. The Format of Play for Doubles is a 64 Draw, Single Elimination with a 3rd/4th
Playoff. The Scoring for Doubles is an 8-game Pro-Set.
ALL PLAYERS IN THE SEMIFINALS OF SINGLES and DOUBLES
WILL PLAY AGAIN, EITHER FOR THE CHAMPIONSHIP OR THE 3rd/4th POSITION!
After Entry Deadline:
Immediately contact the tournament to withdraw from the tournament. You must email your withdrawal. DO NOT call to withdraw. The email is email@example.com. If the player is not
playing because of an injury or illness, the player shall provide written
verification of the injury or illness from a medical professional no later than
the last scheduled day of the tournament. There are No refunds after 1/10/14.
Refunds will only be given with proper documentation and valid excuse and may
take 6 weeks to process. See procedures below for receiving a refund.
Defaulting during the tournament:
You must see the trainer and get approval from the Head Referee at the SHIPYARD VDM Site. Do not tell just anyone at the desk and think you have properly
defaulted. Unless you speak to the Head Referee in person, it will count as a
"No Show." WE WILL NOT ACCEPT ANY WITHDRAWALS OVER THE PHONE! If the
player is not playing because of an injury or illness, the player shall provide
written verification of the injury or illness from a medical professional no
later than the last scheduled day of the tournament OR a visit with the onsite
trainer will suffice.
COURT SURFACE will be clay courts.
THE BEACH HOUSE a Holiday Inn Resort
The Beach House a Holiday Inn Resort
(Ocean Front and recently renovated), Unbelievably great rate of $69.00
per night for a fantastic Ocean Front Resort. Please call 800 465 4329
and use group code VDC
PARK LANE HOTEL AND SUITES
A very nice
hotel located between Shipyard and Palmetto Dunes, pet friendly as well.
The tournament rate is $69.00 per night, phone is 843-686-5700, ask for
tournament code TSCT. Comes with deluxe breakfast.
Sonesta Resort, a
deluxe 4 Diamond Ocean Front property in Shipyard that went through a
$30 million renovation and is really nice! Directly next door to VDM
Shipyard courts. A great deal at $110.00 per night. Please call
Sonesta at 800-766-3782 and let them know you’re coming for the VDM
Van der Meer has a relationship with
Seashore Vacations, 3 night minimum Courtside or Surf Court - 2 bedroom
and 3 bedroom, fully equipped condos adjacent to Van Der Meer Tennis
Center in the South Forest Beach Area of the Island. Both are located
within 1.5 blocks of the beach and have swimming pools. Coligny Plaza, 2
Grocery Stores, numerous shops and restaurants are located within
walking distance. Call 800-845-0077 for reservations and be sure to ask
for the Van Der Meer Tournament Special. Oceanfront and Oceanside
accomodations are also available at discounted rates for this
tournament. Visit www.seashorehhi.com for more information
PALMETTO DUNES VILLAS
In addition to Seashore Vacations,
Palmetto Dunes offer villas as well and they’ll also be a site hosting
matches. They have 1, 2 and 3 bedroom units, once again a 3 night
minimum. Please call 866-380-1778 for more information, pricing and
reservations. Simply let them know you’re coming for the VDM Southern
S R HOTEL
S.R Hotel, (recently
renovated)- $59.00 per night, 35 DeAllyon Avenue, For reservations call
direct at 800-504-8823 ask for Kathy or Lori and rate code of VDSC.
Hotel is located directly next door to VDM Tennis Center
COMFORT INN HOTEL
Comfort Inn Hotel- $62.00
per night, includes free hot breakfast, For reservations call
843-842-6662 and let them know you’re coming for the VDM Southern
Closed. Pet friendly as well.
Players are selected manually by the tournament director after the close of registration.
Entry to this tournament is open to specified residents only. Entries must be submitted by Sunday, January 05, 2014 11:59:00 PM Eastern Time. Only USTA members can register online if available.
In the future, you can jump straight to this tournament by entering the tournament identification number: 700012414 from the searchable schedule homepage.
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