Tournament Reports
Alternates By Event
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10am CONSOLATION RAIN DECISION
AT THIS POINT, IT WOULD TAKE AT LEAST A COUPLE OF HOURS TO HAVE THE COURTS READY TO PLAY AND WE ARE EXPECTING MORE RAIN, SO IT IS WITH REGRET THAT WE WON'T BE PLAYING CONSOLATION MATCHES TODAY. THANK YOU FOR YOUR PATIENCE YESTERDAY AND TODAY!
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MISSED CALLS
IF YOU TRIED TO CONTACT ME YESTERDAY OR TODAY AND I WASN'T ABLE TO TAKE YOUR CALL, I APOLOGIZE....I HAVE HAD SO MANY CALLS COMING IN AND TRIED TO RETURN EVERY CALL. IF YOU STILL NEED TO CONTACT ME FOR ANY REASON, PLEASE DO SO BY EMAIL: merchab@aol.com
WE TRULY APPRECIATE YOUR PATIENCE WITH THE RAIN DELAYS WE EXPERIENCED. OUR GOAL FOR THE CONSOLATION WAS TO GET ANOTHER ROUND IN TODAY, BUT WITH THE PREDICTED FORECAST AND LIMITED COURTS, DID NOT THINK WE WOULD BE ABLE TO DO SO. WE WANT TO PROMOTE PLAY, BUT REALIZE MANY OF YOU HAVE A FAR DISTANCE TO TRAVEL, THUS MAKING THE DECISION TO CALL MATCHES A DIFFICULT ONE. THANK YOU TO SO MANY OF YOU WHO HAD KIND WORDS AND ENCOURAGEMENT. SAFE TRAVELS HOME AND THANK YOU SO MUCH FOR PLAYING!
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MONDAY RAIN UPDATE
CONSOLATION MATCHES ARE ON A 2-HR. DELAY. WE WILL MAKE A FINAL DECISION AT 10AM AS TO THE CONTINUANCE ON THE CONSOLATION MATCHES SINCE THEY ALL HAVE TO BE PLAYED OUTSIDE. MAIN DRAW MATCHES NEED TO REPORT AS SCHEDULED.
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MONDAY
THANK YOU FOR YOUR PATIENCE TODAY! IN CASE OF RAIN MONDAY, WE WILL MAKE A DECISION BETWEEN 9:30-10:00am TO THE CONTINUANCE OF THE CONSOLATION MATCHES. PLEASE KEEEP WATCHING THE WEB SITE FOR UPDATES UNTIL THEN.
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SAYRE MATCHES
IF YOU WERE AT SAYRE TODAY AND TOLD YOU WOULD NOT PLAY YOUR FIRST ROUND CONSOLATION AND DID NOT SHOW UP AT UK TONIGHT, I NEED YOU TO EMAIL ME AND LET ME KNOW IF YOU'LL BE AT MONDAYS MATCH.
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REVISED RAIN PLAN - SUNDAY MAIN DRAW MATCHES
MAIN DRAW MATCHES - WE WILL SCHEDULE ALL MAIN DRAW MATCHES AT UK OR LEXINGTON TENNIS CLUB, 410 REDDING ROAD, 40517 (NEXT TO KIRKLEVINGTON PARK PRACTICE COURT IN YOUR PROGRAM FOR DIRECTIONS) PLEASE CHECK ONLINE FOR NEW TIMES AT 10AM. ANY PLAYER PLAYING AT LEXINGTON TENNIS CLUB WILL NEED TO PAY $5 FOR EACH MATCH PLAYED THERE. MAIN DRAW MATCHES ARE 3RD SET TIEBREAK. WE WILL PLAY TWO ROUNDS OF MAIN DRAW TODAY. CHECK WEBSITE FOR TIMES AFTER 12:30.
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CONSOLATION MATCHES SUNDAY6:30 UPDATE
WE WILL PLAY CONSOLATION MATCHES OUTSIDE IF THE WEATHER CLEARS. WE WILL NOT CANCEL THE CONSOLATION AND WILL PLAY AS MANY MATCHES AS WE CAN.
ALL SAYRE CONSOLATION MATCHES SHOULD REPORT TO UK BY 7:30PM. WE DON'T HAVE A SCHEDULE YET, BUT WE WANT TO PUT MATCHES ON AS COURTS BECOME AVAILABLE.
IF YOU ARE WITHDRAWING DUE TO PARENTAL DECISION, PLEASE EMAIL ME AT merchab@aol.com
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WEATHER UPDATES
PLEASE CHECK WEBSITE FOR ANY UPDATES IN CASE OF RAIN!
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NEW FIRST MATCH TIMES AS OF FRIDAY at NOON
NEW FIRST MATCH TIMES HAVE BEEN POSTED! MATCH TIMES MAY CHANGE ALL THE WAY THROUGH FRIDAY AT 4PM. IT IS YOUR RESPONSIBILITY TO CONTINUE TO CHECK FOR UPDATED REPORTS. THANK YOU!!
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WARM-UPS
BRAD MERCHANT, A HIGH SCHOOL SENIOR WHO PLAYS SOUTHERN LEVEL TOURNAMENTS, WILL BE AVAILABLE FOR WARM-UP ON SATURDAY FOR $15/30 MINUTES. HE WILL DO WARM-UPS AT ECTON PARK, 956 TURKEYFOOT ROAD, 40502. YOU MAY CALL HIM DIRECTLY AT 859-351-6988.
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CHECK-IN
CHECK-IN IS NOT MANDATORY FRIDAY NIGHT AT UK, HOWEVER, WHILE IT IS STANDARD THAT ALL MATCHES CHECK-IN 30 MINUTES AHEAD OF THEIR FIRST MATCH (even if you have checked in on Friday night), WE ASK THAT ANYONE WHO DOESN'T CHECK-IN ON FRIDAY NIGHT TRY TO CHECK IN 45 MINUTES AHEAD OF THEIR FIRST MATCH ON SATURDAY AT THEIR SITE. WE APPRECIATE YOUR COOPERATION!
ON-SITE ALTERNATE CHECK-IN BEGINS AT 7:15. PLEASE READ ALL INFO UNDER THE ON-SITE ALTERNATE HEADING BELOW. ON-SITE ALTERNATES NOT CHECKED IN BY 7:45 MEANS THAT YOU GO TO THE BOTTOM OF THE LIST REGARDLESS OF RANKING OR WHERE YOU WERE ON THE ORDERED ALTERNATE LIST.
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PARKING!!!! PLEASE READ!!!! IMPORTANT!!!
Parking is extremely limited due to UK being in session. Please familiarize yourself with the parking information below. You will be ticketed or TOWED if you park anywhere but stated below! (See guide below for info on where parking lots are located).
UK Sign-In – Friday, September 18:>
-K Lot (free, but a 5-8 minute walk, see guide below)
-Parking Structure #7 (Pay lot. See guide below for more info)
UK Sunday, September 20:
-Parking Structure #7 (Pay lot will not be patrolled. Free parking)
-K Lot
UK MONDAY, SEPT. 21:
-Parking Structure #7 (Pay lot. See guide below for more info)
-K Lot
Parking Guide:
-Parking Structure #7 – 721 Sports Center Drive by tennis courts. This is paid parking: $2.00/hr. for the first 2 hrs, $1 thereafter. $10 max. No in and out privileges.
-K Lot(Black Lot) Behind Football Stadium on Alumni Drive. (A good 5-8 minute walk)
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PRACTICE COURTS
ECTON PARK - 956 TURKEYFOOT ROAD (4 courts)
(close to UK, Henry Clay, Woodland, Transy)
KIRKLEVINGTON PARK - 396 REDDING ROAD (4 courts)
(close to Tates Creek)
GLENDOVER ELEMENTARY SCHOOL - 710 GLENDOVER ROAD (4 courts)
(close to UK, Henry Clay, Woodland)
SHILLITO PARK - 300 WEST REYNOLDS ROAD (8-10 courts)
(close to Lex. Christian Acad., Lafayette)
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LAY AND LAF - BOTH ARE LAFAYETTE HIGH SCHOOL
SORRY FOR ANY CONFUSION!
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SCHEDULE OF EVENTS
• Draw made and Seeds posted: Saturday, September 12
• Match Times posted: 6:00 p.m. EST Wednesday
• Draws posted online: Friday 12:00p.m. Noon EST
• Check-in at Univ. of KY Hilary Boone Tennis Complex Friday 5:00-7:00 p.m.
• ITF DOUBLES FINALS WILL BE PLAYED at UK (Late Afternoon/Early Evening/TBD)Make plans to watch these exciting matches!
• Saturday Check-in starts 7:15a.m. at the site you are to play
• If you don't make the Friday check-in, arrive at least an 45 minutes before your first match to check-in.
• Match play begins at all sites, Saturday 8:00a.m.
• Sunday play starts at 8:00 a.m.
• Monday play starts at 8:00a.m.
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STRINGING
STRINGING WILL BE PROVIDED BY GAME, SET, MATCH (JAY LEWANDOWSKI & STAFF).
FOR SATURDAY, STRINGING WILL BE SET UP AT THE CROWN PLAZA (OUR HOST HOTEL).
SUNDAY - WILL BE SET UP AT U.K. AND SAYRE ATHLETIC COMPLEX.
MONDAY – UK.
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SEEDING METHOD
The Computerized List Method of seeding will be used for the tournament. Refer to Table 17 in 2009 Friend at Court for the seeding criteria.
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TOURNAMENT FORMAT
• Consolation format is MFC (modified feed-in).
• Singles Main Draw scoring format will be best two of three sets for 14's & 16s.
• Singles Main Draw scoring format for 12s Divisions will be two sets with 3rd set 10-pt. match tiebreak.
• Consolation rounds will be two sets and a deciding match tiebreak in lieu of a third set.
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FACEBOOK
Check us out on Facebook: Kentucky International Tennis Derby
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ALTERNATES - NEED CONTACT INFORMATION
IF YOU ARE AN ALTERNATE, PLEASE SEND ME YOUR CONTACT INFORMATION IF YOU WANT TO PLAY. IF YOU ARE ON THE ALTERNATE LIST AND DON'T WANT TO PLAY, PLEASE EMAIL ME SO THAT I CAN REMOVE YOU FROM THE LIST.
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LATE ENTRIES
If you missed the NOON national deadline and would still like to be added to the alternate list, please email your name, age group, birth date and USTA# to merchab@aol.com. You will be added to the bottom of the alternate list in the order your emails are received.
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HOST HOTELS
PLEASE MAKE YOUR RESERVATIONS SOON! THE UK-UofL FOOTBALL GAME IS SATURDAY, SEPT. 19. ROOMS WILL GO QUICKLY!
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CROWN PLAZA (The Campbell House)
1375 South Broadway
Lexington, KY 40504
(859) 255-4281
Rate: $89 plus tax (rate good through Sept. 4)
Rate code: KIT Derby
(located approximately 1 mile from UK and the closest to most
satellite sites.)
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THE HYATT PLACE
2001 Bryant Road Lexington, KY 40509
(859)296-0091
Rate: $89 plus tax (rate good through Aug. 28)
Rate code: International Tennis Derby
(this hotel is located closest to the Sayre Complex site)
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SITES OF PLAY
(UK)UNIVERSITY OF KENTUCKY HILARY J. BOONE TENNIS CENTER - Sports Center Drive, Lexington
NOTE: UK will not be used on Saturday due to the UK/Louisville football game.
(SAC)SAYRE ATHLETIC COMPLEX - 300 Canebrake Drive, Lexington
(TRAN)TRANSYLVANIA UNIVERSITY - 300 North Broadway, Lexington
(WP)WOODLAND PARK - 601 East High Street, Lexington
(HC)HENRY CLAY HIGH SCHOOL - 2100 Fontaine Road, Lexington
(LCA)LEXINGTON CHRISTIAN ACADEMY - 450 West Reynolds Road, Lexington
(LAF)LAFAYETTE HIGH SCHOOL - 401 Reed Lane, Lexington
(TC)TATES CREEK HIGH SCHOOL - 1111 Centre Parkway, Lexington
SATURDAY:
Boys 16s: HC & TRAN
Boys 14s: LAF, WP & TC
Boys 12s: LCA & SAC
Girls 16s: TRAN & WP
Girls 14s: SAC
Girls 12s: SAC
Please note that Saturday sites are tentative and subject to change.
SUNDAY:
ALL MAIN DRAW MATCHES AT UK. CONSOLATION MATCHES WILL BE PLAYED AT SAYRE(SAC).
MONDAY:
ALL MATCHES WILL BE PLAYED AT UK.
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ON-SITE ALTERNATES
• If you are not admitted prior to check-in on Friday, you may come as an on-site alternate for singles play on Friday.
• On-site Alternate check-in will start at 7:15 a.m. on Saturday, September 19 at the following sites:
B16s- Henry Clay H.S.
B14s- Lafayette H.S.
B12s- Lexington Christian Academy
G16s- Transylvania University
G14s- Sayre Athletic Complex
G12s- Sayre Athletic Complex
• On-site alternates will check in and sign the "on-site alternate list".
• You must sign in at least 15 minutes before play starts for your event. Failure to meet this deadline will put you behind all on-time alternates.
• If a vacancy occurs in the draw, the alternate highest on the list who has checked in on-time and is present will be put in the vacancy.
• If play for one event is at a satellite site, players may be instructed to report to that site after checking in at the site listed above.
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WITHDRAWALS AND REFUNDS
WITHDRAWALS
A player shall not withdraw from a tournament except for illness, injury, personal emergency, or previously authorized entry into another tournament.
REFUNDS
A player accepted into the main draw of this tournament will receive a refund if:
• The player withdraws at least 7 days prior to the starting time of the event, and
• The Tournament Committee receives written verification no later than the last scheduled day of the tournament that the withdrawal is for injury, illness, or personal emergency, and
• The illness or injury, supported by medical documentation, or personal emergency, supported by written details of the emergency, is genuine, and
• A self-addressed stamped envelope is included with the written verification.
• In all other cases, a refund is not required.
• Mail all requests for refunds to: Pro Vision Group, LLC, c/o Anne B. Merchant, 295 Cassidy Ave., Lexington, KY 40502.
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DRAW SIZE AND SELECTION PROCESS
Boys 12s, 14s, 16s: 64-draw
Girls 12s, 14s, 16s: 32-draw
SELECTION PROCESS FOR DRAW OF 32:
- 6 players will be selected from the top 200 players on the most recent Regional Tournament Standing List of the next-younger age division
- 25 players will be selected from the most recent Regional Tournament Standing List of the division of the event
- 1 Player may be selected by Wild Card. Unused Wild Cards will be filled by players from the Regional Tournament Standing List of the division of the event. Players must be eligible for National Ranking ro receive a Wild Card.
- Remaining vacancies will be filled by players from the Regional Tournament Standing List of the division of the event.
- In the 12 and under age division, 31 players will be selected from the most recent Regional Tournament Standing List.
SELECTION PROCESS FOR DRAW OF 64:
- 12 players will be selected from the top 200 players on the most recent Regional Tournament Standing List of the next-younger age division
- 50 players will be selected from the most recent Regional Tournament Standing List of the division of the event
- 2 players may be selected by Wild Card. Unused Wild Cards will be filled by players from the Regional Tournament Standing List of the division of the event. Players must be eligible for National Ranking ro receive a Wild Card.
- Remaining vacancies will be filled by players from the Regional Tournament Standing List of the division of the event.
- In the 12 and under age division, 62 players will be selected from the most recent Regional Tournament Standing List.
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COMPETITORS SELECTION ERROR
THERE WAS AN ADMINISTRATIVE ERROR WITH TENNIS LINK IN THE SELCTION OF THE BOYS 12S, 14S, 16S AND THE GIRLS 14S AND 16S. EMAILS WERE SENT OUT STATING NO ONE HAD BEEN SELECTED. THIS IS AN ERROR. THE COMPETITORS LIST IS NOW POSTED. YOU WILL NEED TO SEND A CHECK IF YOU ARE ON THE COMPETITORS LIST AS THERE IS NO WAY TO CHARGE YOUR CREDIT CARD.
PLEASE SEND CHECKS TO:
PRO VISION GROUP, LLC
C/O ANNE MERCHANT
295 CASSIDY AVE.
LEXINGTON, KY 40502.
ENTRY FEE IS $75 MADE PAYABLE TO PRO VISION GROUP, LLC
ENTRY CHECKS MUST BE POSTMARKED BY THURSDAY, AUG. 27
*WHEN MAILING CHECKS IN, PLEASE PUT THE PLAYER NAME/AGE DIVISION
THERE WILL BE A $35 RETURNED CHECK FEE
(GIRLS 12S DO NOT NEED TO SEND CHECKS).
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Players are selected manually by the tournament director after the close of registration.
Entry to this tournament is open to all USTA members. Entries must be submitted by Thursday, August 20, 2009 12 Noon Eastern Time. Only USTA members can register online if available.
In the future, you can jump straight to this tournament by entering the tournament identification number: 703625009 from the searchable schedule homepage.
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