FINALS DAY - TWO SITES ONLY
Finals are today at only two sites: Boys and Girls 12s at VDM Tennis Center and Boys and Girls 14s at the Shipyard Tennis Center! Best of Luck to everyone!!!
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WELCOME
We invite you to join us for a weekend on our beautiful Island and enjoy lots of great tennis! Hilton Head Island in South Carolina is known as the most family-friendly destination in the world. Offering an assortment of outdoor excursions and also named as one of the top ten family beaches in the country, the Island is the perfect selection for a family vacation or getaway. Select the "more info" link below for additional information on the Island.
more info
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CONSOLATION ROUNDS
The consolation will be played out through the FINALS on MONDAY!!
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MEDICAL RELEASE FORM AND PARENT ALERT!!
USTA requires a medical release
SIGNED BY THE PARENT OR GUARDIAN for every player. This form must be presented
at the time of tournament registration. Please download and bring this
completed form with you or fax to us (843-785-7032) to speed up the
registration process. Players are not allowed on court without this signed
release (Link is: assets.usta.com/assets/638/15/Southern_parent_and_junior_medical_release_0113.pdf)
more info
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MANDATORY REGISTRATION CHECK IN
REGISTRATiON
- CHECK IN will begin at 3:00 PM on Friday afternoon at the Sonesta
Resort (Salon F). It is MANDATORY that ALL players are registered
before their first match. Birth Certificates (on file with Southern
office - we do not need a copy), Medical Release forms and Fees must all
be turned in before your first match. Registration will continue from 3
PM until 8 PM on Friday night. It will re-open at the Main Site,
Shipyard, at 7:15 on Saturday morning, but only for players who had an
EMERGENCY and were not able to make the 8:00 PM cut off on Friday
night. Click more info for a link to the resort with directions
more info
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MATCH PLAY FORMAT
All main draw matches will be best 2 out of 3 sets in the 14 and Under Age Divisions. ALL 12 and Under Age Divisions will play best 2 out of 3 sets with a 10 point tie break in lieu of the 3rd set. All consolation matches will also be best 2 out of 3 sets with a tie-break in lieu of the 3rd set. The 3rd set tie-break will be a match tie-break played to 10 points with a margin of 2 points. The consolation will be a full feed-in consolation through the Semi Finals. There will be a play-off for 3rd and 4th place and 5th and 6th place in the main draw in singles. DOUBLES will have a 3rd/45h playoff
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BIRTH CERTIFICATES / PROOF OF CITIZENSHIP
All Players must have a Birth Certificate on file in the Southern Office for proof of US Citizenship. Greencards will be accepted, but passports will not. All players must have a copy of a Birth Certificate or Green Card on file in the Southern office. Players should click on the "more Info" below to see if their name is on file. Or a player can manually enter this link into their browser. http://southerntennis.com/cgi-bin/db.cgi?db=default&uid&view_search=1 If your name does not appear here please fax it to 770-368-9091 or e-mail to howard@sta.usta.com more info
more info
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TRAINER
A trainer will be on site at the main site, Shipyard. Remember that if you withdraw or retire due to an injury during the tournament, you have to speak directly to the Head Referee. Speaking to anyone else will result in a "Default-No Show" for your match. By law, trainers are not allowed to distribute any medicine. Please bring your own Tylenol, Advil, Aleve, or any other medications you may need. If you have an injury or illness we suggest that you see the trainer.
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ACADEMY TRAINING SESSIONS
ACADEMY TRAINING SESSION AVAILABLE: Van Der Meer Tennis Academy is offering a discounted rate to all tournament participants for sessions taking place from Monday - Friday from 10:00 to 12:00 PM. Afternoon sessions are Mon - Thu from 3:00 - 6:00 PM each day. The morning sessions are $25.00 and the afternoon sessions are $35.00. Please call 800-845-6138 to register in advance.
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RACQUET STRINGING
Racquets should be turned in at VDM Shipyard (SHIP) Tennis Pro Shop located at 116 Shipyard Drive (zip code - 29928) or the Van Der Meer Academy (VDM) Pro Shop located at 19 Deallyon Avenue.
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SEEDING
USTA Southern Level 1, 2 and 3 Tournaments. SINGLES SEEDING CRITERIA Seeding shall be done using only the results from most recently published USTA Southern Combined Standings Lists of the division in the order in which players appear on the list. Definition of Most Recently Published USTA Southern Combined Standings Lists: Southern Designated Published List at least 8 days prior to tournament start. In addition to the list, other criteria to consider: Players who have a standing in the next younger age division MAY be CONSIDERED for seeding in any group of seeds if they are in the top 10 of the most recently published USTA Southern Combined Standings Lists of any younger age division. Players with current top 50 USTA National standing, top 100 ITF ranking, top 1000 ATP or WTA rankings should be considered for seeding. We will be using the list published on Tuesday, which will include play from the previous weekend. Seeds will be posted the same day. The Southern Seeding Calculator will be used. (Click on the "more info" to see the chart.
more info
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WITHDRAWALS
All withdrawals must be sent in writing to the Referee: MSRabb@aol.com and copy the Tournament Referee: Please state the following: Players name, age division, reason for the withdrawal and contact phone numbers. Please send this as soon as possible so other players may have an opportunity to play.
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DIRECTIONS TO PD: PALMETTO DUNES TENNIS CENTER
Physical Address: 4 Queens Folly Road, HHI, SC 29928. 843-785-1152 When
leaving Van Der Meer Shipyard take a left and follow Shipyyard Drive to
the round-a-bout. Take the first right in the round-a-bout (Shipyard
Road) and this will lead you through Shipyard Plantation. After exiting
the Main Gate, take a right at the light onto Business 278 WEST (Up
Island). Palmetto Dunes will be the next plantation on your right. After
driving 1.5 miles, the Palmetto Dunes Tennis Center will be on the
left. Look for the sign.
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DIRECTIONS TO SHIP: SHIPYARD SITE (B & G 14s Main site)
116
Shipyard Drive | Hilton Head Island, SC
29928 | 843.686.8804 Located
inside Shipyard Plantation right
next to the Sonesta Resort. (Shipyard Plantation is a gated community. Please notify the gate guard
that you are attending a Van
Der Meer Tennis Program to
receive a day pass to enter the Plantation.) Follow
the main Shipyard Plantation road
for 1 mile until it ends in a traffic circle. Take the second exit off of the
circle onto Shipyard Drive. Follow for 1.5 miles. The Van
Der Meer Shipyard Tennis Resort will be on your right. Please obey all speed limits, they are strictly enforced.
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DIRECTIONS TO VDM: VAN DER MEER TENNIS CENTER (HARD COURT - Main site for 12s
Physical Address: 19 DEALLYON AVENUE (ZIPCODE 29928) VDM Tennis Center from I-95, take exit 8 (Hilton Head Is) onto Hwy 278. Stay on Hwy 278 onto the island. At the north end of the island, Hwy 278 will fork... take left-hand fork onto the Cross Island Pkwy(Toll Road). Pay the toll and proceed until you reach the Sea Pines traffic circle. Take the second exit off of the circle onto Pope Avenue. At the second traffic light take a right onto Cordillo PKWY. Drive about 200 yards and take a left onto Deallyon Avenue. Drive past the Player's Club Resort entrance and turn right immediately after the Player's Club building.(You will see courts on both the left and right side of Deallyon).
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DIRECTIONS TO CHAP: CHAPLIN PARK
Physical address 3 Castnet Drive, Hilton Head Island, SC 29925 From the Van Der Meer Tennis Center (VDM), Exit the parking lot and turn right onto Cordillo Parkway. At the traffic light, turn left onto Pope Avenue. When you reach the traffic circle, take the first exit onto William Hilton Parkway/278 Business. Travel approx. 4.75 miles. Turn right toward the ocean on Singleton Beach Road. Go about 100 yards on Singleton Beach Road and take the first left onto Castnet Drive. The courts are immediately to your right.
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DIRECTIONS TO HBT: HILTON BEACH & TENNIS SITE
Physical address: 40 Folly Field Road, Hilton Head Island, SC 29928 (843-842-0079). Directions to Hilton Beach and Tennis (HBT): From the Van Der Meer Tennis Center (VDM), turn right onto Cordillo Parkway. At the traffic light, turn left onto Pope Avenue. When you reach the traffic cireclt, take the first exit onto William Hilton Parkway/278 Business. Travel approx. 5 miles. Turn right onto Folly Field Road. Resort is half a mile on the right. Pro shop and SBT headquartes are to the far right of the tennis courts as you approach from the security gate. (The tournament desk is located under the tent). HBT, warm up is permitted at 7:45, NO PETS on property, it has been an issue in the past. Three events ongoing so please adhere to the parking directions.
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WITHDRAWALS - REFUNDS
NO Refunds will be issued for players withdrawing Saturday, April 19th, 2014 after 8:00 AM or later. You may withdraw without penalty at anytime with an excused reason. Alternates must withdraw before entering another tournament, or they risk receiving suspension points.
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POINT PENALTY SYSTEM
USTA Point Penalty System will be used. We suggest you show up at the site where you are scheduled to play at least 30 minutes prior to your scheduled match time! (This allows time for you to travel to another site if you are at the wrong site). Point Penalty System will be enforced
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ON SITE ALTERNATES
All "On Site" alternates must register at the tournament desk at the Main Site, SHIPYARD. (We will then allow you time to travel to the proper site). Please send an email to MSRabb@aol.com, if you plan to be an on site alternate. If you do this, then it is not necessary for you to be at registration on Friday. However, please send your contact information and medical release before Friday at 8 PM. On-Site Alternates will be selected in the order of the Alternates List, which is in order by Southern Standings with the late entries being added at the bottom. As an on site alternate, you will be required to arrive at the main site, SHIPYARD (ready to play) at least 15 minutes before the first match is scheduled for play in that age division. You will then need to remain at the main site until all the first round matches for your age division have started. You will check in at the main desk with the Tournament Referee.
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ALTERNATES
Alternates by Event Report will be updated daily. Contact us immediately if you realize that you cannot come. It is the alternates' responsibility to check the website to see if your alternate status has changed. The tournament will make every effort to contact you if your status does change to being in the tournament. (If we have contact information for you.) You should make sure your contact information is correct on your membership profile. If you are unsure, please email additional contact information to the Tournament Director. Once an alternate is selected for play, payment is due immediately. If you plan to enter another tournament, you must withdraw as an Alternate prior to entering the other tournament.
An ORDERED ALTERNATES REPORT will be posted above. This is the order Alternates will be contacted for any open spots. 1) Contact Information-please email me the best contact information for you, such as a work phone or a cell phone. Below is the timeline detailing how much time you have to respond. 2) Payment-if you accept a spot, you must overnight your entry fee. Since you were not selected in the initial batch, your credit cards were never processed. An Alternate will not be listed as a competitor until the entry fee has been received. Please call the Tournament Director or Referee with your credit card information. We assume that you still want in the tournament as long as you are on the Alternates by Events List. Please contact us immediately if you want your name removed from the alternate list. It is the Alternate's responsibility to check the website to see if your alternate status has changed.
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COURT SURFACE
Boys and Girls 14s will play on CLAY courts for Singles and Doubles. Boys and Girls 12s will play on HARD courts for Singles and Doubles.
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DRAW FORMAT
Draw sizes will be 64 draws with full feed in through the Round of 16. Doubles will begin Friday at 5:00
PM local time.
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HOTEL SPECIAL RATES
Since the weather has been so bad for so long, the Island will be
packed from the week after Easter on, so please make your hotel
reservations NOW!!!
Hampton Inn # 843-681-7900 They will provide a special tournament rate for the weekend.
PARK
LANE HOTEL AND SUITES. The tournament rate is $109.00 per night, phone
is 843-686-5700, ask for tournament code DVDMCHAMPS, cutoff date is April 20th. Comes with deluxe breakfast.
Comfort
Inn Hotel- $109.00 per night, includes free hot breakfast, For
reservations call 843-842-6662 and let them know you’re coming for the
USTA Level 1A Championships at VDM Tennis. Cutoff date is April 11, 2014
Sonesta
Resort 4 Diamond Ocean Front property in Shipyard that went through a
$30 million renovation and is really nice! Directly next door to VDM
Shipyard courts, $199.00. Please call Sonesta at 800-766-3782 and use
code 0424USTASL to book.
The Beach House a Holiday Inn Resort (Ocean Front and recently renovated), $149.00 call 855-433-0341 and use block code V02
The
Days Inn, conveniently located mid Island, so easy access to all sites,
$79.00, free continental breakfast, 843-842-4800 and use Van der Meer
Tennis as the rate code. Cutoff date is April 11, 2014
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VILLA SPECIAL RATES
Courtside or Surf Court - 2 bedroom/2 bath, fully equipped condos adjacent to Van Der Meer Tennis Center in
the South Forest Beach Area of the Island. Both are located within 1.5
blocks of the beach and have swimming pools. Coligny Plaza, 2 Grocery
Stores, numerous shops and restaurants are located within walking
distance.
Call 800-845-0077 for reservations and be sure to ask
for the Van Der Meer Tournament Special. Oceanfront and Oceanside
accomodations are also available at discounted rates for this
tournament. Visit www.seashorehhi.com for more information.
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ENTERING TWO TOURNAMENTS
Players are cautioned not to enter two tournaments at the same time. Suggestions to avoid being penalized: If you are listed on the Alternate List, you must with-draw from the Alternate List first and then enter the 2nd Tournament. Tournaments have been assigned different deadlines that will allow you time to make your changes. You can receive suspension points for entering two tournaments at the same time. All withdrawals: Alternates and Players must be in writing to the Head Referee. IT IS THE PLAYER'S RESPONSIBILITY TO ENSURE THEY HAVE BEEN WITHDRAWN FROM A TOURNAMENT.
more info
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REGISTERING FOR TWO AGE DIVISIONS (14S AND 16S)
Even though the 16's and 18's are being held at Clemson/Furman under a
different tournament ID # on the same weekend, it is still part of this
tournament. So, you may enter the 14's and 16's without penalty.
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DOUBLES REGISTRATION
DOUBLES REGISTRATION CLOSES on APRIL 18th - NO EXCEPTIONS. YOU MUST REGISTER TO PLAY IN THE SAME AGE DIVISION YOU ARE PLAYING IN SINGLES. Please go to the Doubles web site to register: Tournament ID #700117514 . BOTH PLAYERS MUST REGISTER WITH THEIR PARTNER!!!! IF you are only playing doubles, the fee will be $25.00 due at registration. You must register in the SAME AGE GROUP that you are playing singles. All doubles play will begin on Friday afternoon - will start at 5:00 PM on FRIDAY. Click more info below and this is a direct link to the doubles web site.
more info
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DOUBLES REGISTRATION OPENS TUESDAY, APRIL 15TH, 2014
REGISTRATION FOR DOUBLES OPENS APRIL 15TH, after the singles selection is posted. Please be ready with your partner's USTA #
to register at that time. BOTH PLAYERS MUST REGISTER ON LINE! You only
have two days to complete your registration for doubles. If you need
help locating a partner, please contact the REFEREE (MSRabb@aol.com).
Don't wait, do this immediately before registration opens so you will be all set on the 15th. DEADLINE IS FRIDAY, APRIL 18TH, 2014
more info
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LATE ENTRIES
LATE ENTRIES FOLLOW THIS SOUTHERN REGULATION: If you would like to be added as a late entry, please email the tournament referee (msrabb@aol.com) with your USTA #, Name and Age Division. Please know all late entries are placed at the bottom of the alternates list, so email us quickly. The names are placed on the list in order of receipt by email. (date and time) We usually have a lot of withdrawals before the tournament, so a lot of alternates do get into the draw. Players who will affect the seeding will not be selected unless a seed withdraws.
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Players are selected manually by the tournament director after the close of registration.
Entry to this tournament is open to specified residents only. Entries must be submitted by Sunday, April 13, 2014 11:59:00 PM Eastern Time. Only USTA members can register online if available.
In the future, you can jump straight to this tournament by entering the tournament identification number: 704115814 from the searchable schedule homepage.
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