Tournament Reports
Alternates By Event 9/5 12:30pm Future Match Info Report
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PLAYER LUNCH
Pizza will be provided at Leftwich Tennis Center on Sat., 9/7/12and Sun., 9/8/11 starting 12noon.
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G16 SATURDAY MATCHES AT RHODES COLLEGE
G16 MATCHES AT RHODES COLLEGE THERE IS LIMITED ICE AVAILIBLE AT SITE. PLEASE FILL COOLERS AT HOTEL.
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MANDATORY CHECK-IN
We will hold check in September 6th (Friday) from 2 PM until 7PM. PLAYERS ARE TO REGISTER ACCORDING TO THEIR AGE DIVISION AND TOURNAMENT SITE:
B16 - LFTC= Leftwich Tennis Center 4145 Southern Avenue, Memphis, TN 38117
B18 - MUS= Memphis University School 6191 Park Avenue, Memphis, TN 38119
G16 - RHOD= Rhodes College 2000 N. Parkway, Memphis, TN 38112
G18 - WBTC= Wolbrecht Tennis Center 1645 Ridgeway Road, Memphis, TN 38119
G18 Alternate site - RCM = Racquet Club of Memphis 5111 Sanderlin Memphis, TN 38117
Only the player is allowed to register into the tournament.
We will hold a check-in on Saturday, September 7th, from 7:00 - 9:00 a.m. at Leftwich Tennis Center for those who could not make it the night before. Arrive in PLENTY of time to check in and get to your facility for your first match. We are not able to predict how many people will be checking in Saturday morning and you can not play your match until you have checked in for the tournament. If there is a line that causes you to be late, you will be penalized.
In the event of inclement weather we will use the following sites:
BVTC = Bellevue Tennis Center 1310 S. Bellevue Memphis, TN 38106
ERTC = Eldon Roark Tennis Center 1500 Finly Rd. Memphis, TN 38116
LFTC = Leftwich Tennis Center 4145 Southern Avenue Memphis, TN 38117
RCM = Racquet Club of Memphis 5111 Sanderlin Memphis, TN 38117
WBTC = Wolbrecht Tennis Center 1645 Ridgeway Rd. Memphis, TN 38119
WWSP = WellWorX Sportsplex 6161 Shelby Oaks Drive Memphis, TN. 38134
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TOURNAMENT SPONSOR
String Swing Tennis
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TOURNAMENT CONTACT INFORMATION
Stephen Lang, Tournament Director 338.1308 slang@tennismemphis.org
Donna Williams, Head Referee 489.3263 donnamille@hotmail.com
Tournament Desk
Leftwich Kent Smith 901.237.5677
MUS Phil Chamberlain 901. 517.5620
Rhodes Kevin Duffy 979.229.7522
Racquet Club of Memphis Gabi Rohman 314.479.0843
Wolbrecht Mason Asbury 770.402.8658
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SITE DIRECTIONS
more info
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DOUBLES INFO - Link to Doubles Tournament Website
Doubles Registration opens TUE, 8/27 and close FRI, 8/30. The Doubles Tournament ID is 700009013 .
This tournament will have doubles. Doubles play will begin on FRI, 9/6 at 5pm evening with 2 rounds of play. 32 single elimination draw. An eight game pro set will be played with a tie-break at 8 all.
We do NOT partner players. It is your job to find a partner, confirm the partnership, and then register by the doubles deadline. BOTH partners must (mandatory) sign up with your partner. If you only are playing doubles, then the fee is $25.00, which is payable at the first doubles match. Enter doubles in the same age group that your were accepted in for singles. BOTH PLAYERS must enter online for doubles.
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WARM UP COURTS
Main Sites Warm Up Courts
Tournament main sites will be open by 7:00am for warm-up on a first come first serve basis no reservations on the outdoor courts.
Warm up & Practice Courts
Outdoor Courts
All outdoor courts are first come first serve, no reservations, no charge
Indoor Courts
2 Options:
1. First come first serve, no reservations, no Charge
2. Reserve a court $20.00 hr / $10.00 30 min available at
Leftwich Tennis Center call 901.685.7907 to reserve an indoor court
Wolbrecht Tennis Center call 901.767.2889 to reserve an indoor court
PLAYERS WITH A RESERVATION HAVE PRIORITY AND WALK ONS HAVE TO RELINQUISH THE COURT IF THE COURT IS RESERVED
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BIRTH CERTIFICATES/PROOF OF CITZENSHIP
All players must have a Birth Certificate on file in the Southern office for proof of US citizenship..Green cards will be accepted, but passports will not. A file of those with proof on file is posted above.
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MEDICAL, USTA PUBLICITY RELEASE WAIVER
USTA requires a medical release SIGNED BY THE PARENT OR GUARDIAN for every player. This form must be presented at the time of tournament check-in or the player will be unable to compete. Please download and bring form completed with you or fax to us at 901.680.5547 to spped up up the registration process. Players are not allowed on court without this signed release: more info more info
more info
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TRAINER
There will be a trainer on site at Rhodes College FRI, SAT, SUN, MON By law, trainers are not allowed to distribute any medicine. Please bring your own Tylenol, Advil, Aleve, or any other medications you may need. If you have an injury or illness we suggest that you see the trainer.
Remember that if you withdraw or retire due to an injury during the tournament, you are required to speak directly to the Head Referee. Notifying anyone other than the Head Referee Speaking will result in a "Default-No Show" for your match.
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WITHDRAWALS
Withdrawal PRIOR TO ENTRY DEADLINE Sunday 8/25/13 11:59 pm Go to the Tournament website and click "EDIT REGISTRATION" on the left side of your screen then locate "WITHDRAW." From there you can withdraw. If you do not know your Confirmation #, then click "Locate Confirmation" just below "Withdraw." We cannot withdraw you, you must do this yourself.
Withdrawal AFTER ENTRY DEADLINE Sunday 8/25/13 11:59 pm You must email or fax your withdrawal. You must provide a reason for the withdrawal. DO NOT call to withdraw. The email is slang@tennismemphis.org. and fax is (901) 680-5547. You WILL receive a refund, but it may take 2 weeks in order to receive it.
Withdrawal AFTER SUNDAY 9/1/13 8:00am You must e-mail your withdrawal. DO NOT call to withdraw. The e-mail is slang@tennismemphis.org. You WILL NOT receive a refund.
Withdrawal AFTER THURSDAY, 9/5/13. You must email or fax your withdrawal. DO NOT call to withdraw. You will receive suspension points unless the withdrawal is due to illness, injury, or personal emergency AND a written verification such as documented medical excuse is provided on or before the last scheduled day of the tournament. The e-mail is slang@tennismemphis.org.
DEAFAULTING DURING THE TOURNAMENT
Remember that if you withdraw or retire due to an injury during the tournament, you are required to speak directly to the Site Deputy Referee or Head Referee. Notifying anyone other than the Site Deputy Referee or Head Referee Speaking will result in a "Default-No Show" for your match. Withdrawals/defaults due to family emergency notify the Site Deputy Referee or Head Referee., without confirmation you may incur suspension points for leaving.
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DEAFAULTING DURING THE TOURNAMENT
Remember that if you withdraw or retire due to an injury during the tournament, you are required to speak directly to the Site Deputy Referee or Head Referee. Notifying anyone other than the Site Deputy Referee oHead Referee Speaking will result in a "Default-No Show" for your match. Withdrawals/defaults due to family emergency notify the Site Deputy Referee or Head Referee., without confirmation you may incur suspension points for leaving.
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ALTERNATES
Alternates will be contacted as spots come available.
PAYMENT If offered a spot, credit card payment must be made by calling 901.685-7907.
CONTACT INFORMATION It is your responsibility to update us of your current information. We will call the phone numbers given by TennisLink to notify you of the opportunity to enter. We will not try to contact you by the email address given by TennisLink this has proven to be unsuccessful. We will only communicate with you by email if you first contact us. Please email your contact information to slang@tennismemphis.org or fax to (901)680-5547.
ATTENTION PLAYERS ON ALTERNATES LIST If you are an alternate immediately email all contact information to slang@tennismemphis.org. This includes cell, home, work numbers if applicable. The tournament will not be held responsiblein the event we canot reach you do yo insufficient contact information.
ORDERED ALTERNATES REPORT This is the order alternates will replace any withdrawals originally selected from the Standings List. (This report will be posted after selections.)
POINT OF NO RETURN If is your obligation to notify us if you have reached the "point of no return" for travelling. We understand that some of you may not be able to come at a moments notice if a spot opens. Please be courteous and withdraw from the alternates list if you know you cannot travel. We have to contact alternates in order, even though it may be the night before the tournament. We cannot know your intent until you tell us. As long as you are on the Alternates by Event Report, we assume you can still attend.
LATE ENTRIES Anyone wanting to enter the tournament after registration closes has to email slang@tennismemphis.org. If there are alternates in the division you wish to enter, late entries will go below all other alternates, regardless of southern ranking.No exceptions. Phones entries will not be accepeted. All late entries must include their USTA number and two phone numbers where they can be contacted. You need to include your first and last name, the division you are requesting. Late entry player will only be allowed to enter the players draw if they do not invalidate the seedings.
ON-SITE ALTERNATES Need to report to the correct site for your age division 30 minutes before the start of play and must be present for all starting match times. If there is more than one on-site alternate, selection is based on the ordered alternate list.
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SCORING AND FORMAT OF PLAY
All main draw matches will be best 2 out of 3 sets regular scoring. All singles consolation matches will be best of 3 sets with a match tie-break in lieu of a third set. The singles consolation will be a full feed-in consolation through the quarterfinals. Three rounds will be played Sunday and Monday in the feed in and we will not be able to complete the final feed in match. Short scoring may be used in the Main Draw to catch up after weather delays, but must get final approval from Southern office. There will be a play-off for 3rd and 4th place in the main draw. Schedule of play (64 draw):
Saturday: 2 rounds of Main Draw, 1 round Consolation Sunday: 2 rounds Main Draw, 3 rounds Consolation Monday: 2 rounds Main Draw, 3 rounds Consolation
REMEMBER, NOTHING CANCELS UNLESS IT ALL CANCELS. DO NOT ASSUME ANYTHING IS CANCELED IF INCLIMATE WEATHER OCCURS.
INDOOR BACKUP IS AVAILABLE AND WILL BE USED.
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STRINGING AVAILABLE
Leftwich Tennis Center 4145 Southern Avenue Memphis, TN 38117 901.685.7907
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TIMELINE
All times posted are Central Time
8/25 SUN- 11:59 pm (one minute before midnight) Deadline to register or withdrawal. To withdrawal click on "edit registration" in the column on the left
8/26 MON - After the above date email any withdrawals to slang@tennismemphis.org. (NO PHONE or FAX) (see Withdrawal)
8/27 TUE - 5:00pm Selection Lists and Ordered Alternates Report posted to the tournament website. (See Alternates)
8/27 TUE - Doubles registration opens
8/29 THU - Start calling alternates for any open spots - you have 24 hours to respond
8/30 FRI - Doubles registration closes
8/31 SAT- Last day to withdraw and receive a refund
9/3 TUES - Seeds posted
9/4 WED - 8:00 am - Alternates will now have 6 hours to respond
9/5 THU - 2:00PM- First match times posted, anyone withdrawing after this time will receive a penalty without faxed doctor excuse
9/6 FRI - The first alternate that we reach will be offered any open spot
9/6 FRI - Mandatory Check-In 2PM-7PM and draws published at this time
9/6 Fri - 5PM - Doubles play will begin. 2 rounds to be played
9/7-9/9 – Warm-up courts open at 7:00AM, Play begins at 8AM at all sites CONTINUE TO CHECK THIS WEBSITE FOR UPDATED INFORMATION AS THE TOURNAMENT APPROACHES
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HOST HOTELS
Thank you for supporting our host hotels. Mention Bullfrog USTA Southern Designated to receive tournament discount rate.
HILTON MEMPHIS
939 Ridge Lake Boulevard, Memphis, TN, 38120 Tournament Rate: $92.00 per night + tax Please register by 8/27/12 to receive rate. Reservations for the tournament are made by individuals directly with the Hilton Memphis 901-684-6664 and reference Bullfrog USTA Southern Designated.
http://www3.hilton.com/en/hotels/tennessee/hilton-memphis-MEMPHHF/index.html
DOUBLETREE OF MEMPHIS
5069 Sanderlin Avenue, Memphis, TN 38119 Tournament Rate: $90.00 per night + tax Please register by 8/24/11 to receive rate. Reservations for the tournament are made by contacting the hotel (901) 767-
6666 and identify that you are members of the Bullfrog USTA Southern Designated.
COURTYARD MEMPHIS EAST/PARK AVENUE
6015 Park Avenue, Memphis, TN 38119 Tournament Rate: $71.00 per night + tax Please register by Thursday, August 22, 2013 to receive rate. Reservations for the tournament are made by contacting Marriott Reservations at 1 (800) 321-2211 or (901) 761-0330 and identify that you are members of the Bullfrog USTA Southern Designated.
http://www.marriott.com/hotels/travel/MEMPA-Courtyard-Memphis-East-Park-Avenue
HYATT PLACE
1220 Primacy Parkway Memphis, TN 38119 Tournament Rate: $92.00 per night + tax Please register by 8/22/13 to receive rate. Reservations for the tournament are made by individuals directly withthe Hyatt Place by contacting Central Reservations at 1-888-492-8847. They are open 24/7 and when you call reference “Bullfrog USTA” or you make a reservation online by going to www.memphisprimacyparkway.place.hyatt.com and type in: G-BLFR for the corporate/group#.
Memphisprimacyparkway.place.hyatt.com
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MEMPHIS CVB WEBSITE
Thank you for supporting our host hotels. Mention Bullfrog USTA Southern Designated to receive tournament discount rate.COUPONS & OFFERS Attractions, Dining more info
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GUIDLINES FOR ENTERING MORE THAN ONE DIVISION
Players are allowed to enter two divisions with the these guidelines. (This is for selection only you cannot play two divisions at one tournament)
1. Players selected to both age divisions they apply for, will automatically be selected to the older age division. They would be removed from the younger age division.
2. Players not selected to either division would remain on the alternate's lists for both divisions but would be obligated to play the division they first get in, from the alternate list. They would be removed from the Alternates list in the other division.
3. Players selected to one age division would be removed from the alternates list of the division they were not selected.
4. Once a player is selected for any one division no changes can be made.
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ENTERING TWO TOURNAMENTS
(Including those on the Alternate List)
Do not enter two tournaments at the same time. How to avoid Penalties: If you end up on the alternate list, you must withdraw from the alternate list first and then enter the 2nd event. Tournaments have different deadlines that will allow you time to make your changes.
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COURT SURFACE
All matches will be played on hard courts.
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PLEASE NOTE RULE FOR MATCH CHECK-IN
Regulation IV.A.2 now states "The Referee may penalize a player who is on site for lateness if a court is available and the player has failed to check-in at the tournament desk by the scheduled match time. IF THERE IS 1 OPEN COURT AT 10:00 AND THERE ARE 3 MATCHES TO PUT ON: THE REFEREE WILL START THE CLOCK FOR LATENESS FOR ANYONE WHO HAS NOT CHECKED IN FOR 10:00. (EVEN THOUGH THERE ARE NOT ENOUGH COURTS FOR ALL 3 MATCHES)
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REMINDER OF SIGNIFICANT RULE CHANGE
Juniors receive a mandatory 3-minute rest period after the second set when a match-tiebreak is played in lieu of the third set. Coaching is permitted, but the player must stay on the court. After the 3-minute rest period, no further coaching is allowed. If needed, a bathroom break can be taken after the 3-minute rest period. If a player takes a bathroom break during the 3-minute rest period, the player waives the right to further coaching. No coaching is allowed during the bathroom break
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THE CODE
In matches without an official on court players are expected to follow the code.
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DRESS CODE
For Boys: Any T-Shirts must be plain or tennis related. No Sleeveless shirts allowed. No underwear should be visible above waist band or below hemline. Shirts must be worn at all times. Shorts must be worn appropriately.
For Girls: Any T-shirts must be plain or tennis related. Skirts and shorts must be worn appropriately. The bottom of your shirt must touch the top of your skirt or shorts while standing upright- shoulders back. This means do not roll down your skirts or shorts. Thank you for your cooperation.
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ADDITIONAL PRACTICE COURTS
Outdoor Courts
Hickory Hill Community Center 3910 Ridgeway Rd, Memphis 38115 (4 outdoor)
Bert Ferguson Community Center 8505 Trinity Memphis, TN 38018 (4 outdoor)
Freeman J. Park 2629 Bartlett Blvd, Bartlett 38134 (6 outdoor)
Germantown Municipal 1801 Exeter Road, Germantown, TN 38138 (6 courts)
CO Franklin Park 2484 Melanie Smith Ln., Germantown, TN 38138 (6 courts)
Indoor Courts
Leftwich Tennis Center 4145 Southern Avenue, Memphis, TN 38117 (4 indoor)
Wolbrecht Tennis Center 1645 Ridgeway
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SELECTION CRITERIA
Entry will be based on selection criteria of 56 from the age group of the event and up to 8 from the lower age group who do not get in the first 56, and who are in the top 80 of the Southern standings in the lower age group at the time of selection. The names of the players who have been selected will appear in as COMPETITORS. Alternates are listed in the REPORT SECTION. DO NOT REFER TO THE ALTERNATES ON THE FAR LEFT SIDE OF THE WEB PAGE (That list is not updated).
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SEEDING INFORMATION
SINGLES SEEDING CRITERIA Seeding shall be done using only the results from most recently published USTA Southern Combined Standings Lists of the division in the order in which players appear on the list.
Players who have a standing in the next younger age division MAY be seeded in any group of seeds if they are in the top 10 of the most recently published USTA Southern Combined Standings Lists of any younger age division. Players with current top 50 USTA National standing, top 100 ITF ranking, top 1000 ATP or WTA rankings should be considered for seeding.
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Tournament Evaluation
Your feedback is important, we value your opinion. more info more info
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DOUBLES LATE ENTRIES
Doubles Late entries will be accepted thru Monday, 9/2. Both players of the doubles team must email slang@tennismemphis.org to confirm.
Also, any players who did not register with their partner online must email slang@tennismemphis.org to confirm the pairing.
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CONTACT INFORMATION
Contact Information: Due to Alternate notification, time changes, and draw changes, it is imperative for you to add contact information (email and phone) during the online registration process when asked. So a player does not lose out, please help us by offering this contact information.
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Players are selected manually by the tournament director after the close of registration.
Entry to this tournament is open to specified residents only. Entries must be submitted by Sunday, August 25, 2013 11:59:00 PM Central Time. Only USTA members can register online if available.
In the future, you can jump straight to this tournament by entering the tournament identification number: 700009213 from the searchable schedule homepage.
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