Hunter Gallaway's Winter's End Jr Challenger, Novice & 12/U Green Ball Tournament

Hi all players, Please check the draws before you leave for the club to see if your opponent has withdrawn or if there is a weather delay. The weather looks great this weekend. Please ck in 15 minutes before your match. Lateness penalties will be strictly enforced. Have a great tournament! Refuse to Lose!

Draws will be posted no later than Wednesday before 8am. Please only ck the internet for your start time. Phone requests for start times will not be accepted. Seeding will be done using norcal/usta standard seeding rules. For questions on seeding please call the norcal/usta office at 510 7487373. Make sure to check your start time every day before and after the tournament. Rain and other factors may change the schedule. You are responsible for finding your start time and any changes to it. Good Luck and Refuse to Lose

The Match format for singles is best of three sets with a match tiebreak in lieu of a third set. Doubles will be an 8 game pro set. Open and Challenger players format is single elimination. Novice players format will be first round match loser consolation. All novice players will be guaranteed to have the opportunity to play 2 singles matches. Novice consolation matches will be 6 game pro set. There is a mandatory playoff for third and fourth place in all divisions. If you sign up for a novice singles division and there are no other or only one other entry, we may opt to put you in the challenger division. Same goes for Challenger to Open singles. We will only bump you up one division and/or age group not two and we will never move you down a division or age group in singles. Make sure to check other draws following these parameters if you cannot find the draw that you signed up for. Green dot and orange ball tournaments may be limited to 4 players or less if the softer ball tournament is held in conjunction with a regular yellow ball tournament. The match format for orange ball is 4 game short sets, no add scoring rr draw format. Green dot ball b and g novice is rr format using a 6 game pro set. Doubles is required of both orange and green ball players. Please sign up for doubles with a partner before the deadline. You must have your partners usta # to sign up. This # can be found on the norcalusta website. Your partner must also sign up with you or you will not be put into the draw. All doubles players must sign up for doubles in the same age category and division that they signed up for in singles. The tournament will not move you up a division or age category in doubles if there are not enough entrants. Your entry into the doubles is free due to the combined entry fee. If you email the director we will put you on a "looking for a partner" list but cannot guarantee a partner. Please email us at least 1 week before the deadline or we will not be able to attempt to find a partner for you. If you sign up for a novice singles division and there are no other or only one other entry, we may opt to put you in the challenger division. Same goes for Challenger to Open. We will only bump you up one division and/or age group not two and we will never move you down a division or age group. Make sure to check other draws following these parameters if you cannot find the draw that you signed up for.

Attention players, the regular b and g 12-18 open and b and g 14-18 novice will be held over the first weekend unless we have large draws or incliment weather. The novice 12 green dot ball and 60ft coed orange ball wil be held on the first sat. which is feb 2nd. We will most likely start early in the am. Doubles is mandatory for orange and green dot ball players. We will sign you up with a partner if posible.

All draws are subject to change if the tournament makes an error. Please recheck draws for changes in times and/or withdrawals. All changes made within 24 hrs of tournament start will be phoned to the affected parties. Any changes outside of 24hrs will not be communicated to the player. Please recheck your start time on thursday or friday before the tournament. Also, again, please recheck your start times every night during the tournament.

This is a one day event for the 12s and a 4 to 6 hr event for the 10s. Plan on starting as early as 8am with last matches sometimes going on at 6p. A Round robin or compass draw will be the format depending on the signups. The 10s uses a 60 ft short court and orange ball. It is coed and regular scoring timed 4 game short sets will be used as the format w no add scoring. The 12s will use a 78ft full court with a green dot ball. It is not coed and regular 6 game sets will be the match format with regular scoring. Doubles is mandatory! The usta now enforces a new rule that states that you will not recieve credit for the tournament if you withdraw from doubles for any reason. Doubles is required and you may sign up with a partner or we will pair you up unless there is an odd player out. If you are the odd boy or girl out then you are not required to play doubles and you will receive credit for the tournament. All draws are limited so we shouldnt have an odd man out. Draws are limited so sign up as soon as possible so you do not miss the deadline!! Due to the amount of courts it takes to meet the new rule requirements all of our tournaments will be tournament director selection which means that you have not guaranteed a spot until we choose you. We will be able to accept more entries on tournaments that are not run in conjunction with higher age groups. We will follow usta guidelines for the selection process.

If there are more than 3 or 4 players signed up for the boys or girls 12s novice then you may not be selected to play the tournament. You will have a better chance of being selected if you enter in the boys or girls 12 challenger. Due to the new format rules for 2013 for boys and girls 12s novices, our draws must be limited. If you would like to withdraw from the 12s novice and sign up for the challenger, just withdraw online before the deadline and your credit card will be credited in full. Then, please sign up for the challenger. You may also email me at hunterhg@comcast.net if you would like to do this before the deadline.

If you need to pay your entry fee to the tournament, please bring a check payable to the HGA for the entry fee or cash. Make sure to have exact change if you bring cash. Please pay the fee to the tournament desk before your first match. No player will be allowed to play until the entry fee is paid. If you need to withdraw from the tournament please email the director at hunterhg@comcast.net. Please list the players name, age, division and reason for the withdraw. make sure to state exactly what matches you are withdrawing from in your email. If you do not notify us immediately that you will participate in the consolation, playoff or other match in your email then we will withdraw you from all other play as well. An excused withdraw is due to emergency, illness or injury. All withdraws are subject to 2 penalty points assesed by the usta after the tournament. You need 10 penalty points in a year to be suspended from playing tournaments. The director will contact you to confirm the withdraw. If you need to withdraw before the deadline then use your confirmation # and/or credit card to withdraw online before the deadline. Your credit card will be fully refunded. unfortunately no refunds will be issued if you withdraw after the deadline. All players should check in at least 15 minutes before your scheduled match time. Make sure you check in directly to the site that you are assigned. Lateness penalties will be strictly enforced if you check in to the wrong site. Also, lateness penalties will be strictly enforced if you run into traffic. Please plan ahead so that you may arrive safely and early. If your opponnent has checked in and we have a court, we may be able to put your match on early. We use many alternate sites during our tournaments. LTC is the Lafayette Tennis Club. NGH is Northgate High School. RDP is Rudgear Park Tennis Courts. LP is Larkey Park. DVC is Diablo Valley College. Your site will be listed on the draw by your start time. The notes below will have detailed directions to each site! All sites will be accepting entry fee checks! Refuse to Lose!!

For directions to the Lafayette Tennis Club (3125 Camino Diablo, Lafayette, CA 94549, (925) 937-2582), please use the following link to Yahoo maps --> Off of the 24 take the Pleaseant Hill Rd exit North, rt on Stanley then Right on Camino Diablo. You will see our exit sign first. Keep going and you will hit our entrance sign, then turn right down a steep drive. We are located in a hidden glen. Make sure to allow ample time for traffic. We are located close to the freeway so it is an easy drive for most players. more info

During the tournament no practice courts will be open at the Lafayette Tennis Club. Acalanes High School is a stones throw away from the club and is open to the public. The address is 1200 Pleasant Hill Rd. Take the Pleasant Hill rd exit North and continue on Pleasant Hill until you see the courts on your right hand side. The Lafayette Tennis Club is a 2 minute car ride away

Diablo Mountain in is a stones throw away from the club. Mention the Lafayette Tennis Club and you will receive a special rate. A Queen is $72. 2 Queens Deluxe is $95. Here is the link, http://www.diablomountaininn.com/

This tournament is a Tournament Director selection process. That means that you are not in the tournament until we accept you. Most likely we will accept all players unless we have extreme large draws. We will follow the usta rules on the selection process if we do not accept all players. Eligibility to this tournament is open to all usta members that fall in the correct age brackets. If your birthday is during the same month of the tournament then you must play in the next higher age group. The seeding method that is used is whatever the current norcalusta list is on the day that we do the draws.

For hotel accommodations, please contact the Embassy Suites in Walnut Creek. Tel: 800 EMBASSY. Ask For the Hunter Gallaway Tennis Academy Special Rate. It should be no more than $104 per night for a great room! They have a complimentary breakfast, Ice machines, Indoor swimming and a gym! The address is 1345 Treat Blvd, Walnut Creek Ca 94597. Pleas Check out the link to their website for more information! more info

For more information about the club and Hunter Gallaway's high level Excellence I Junior Academy please check out our website on the link provided. We have great lower level year round program as well. more info

Proper tennis attire is required on the courts at all times. Collared shirts are not required. All running shoes including non marking running shoes ar prohibited. Black soled shoes except for barricades and other tennis shoes are prohibited as well. You will be defaulted if you cannot find a replacement pair of shoes within 15 minutes after your match time. This rule will be strictly enforced, no exceptions. Shorts, skirts or sweats with pockets or some system to hold an extra ball is required. No cuttoff jeans are allowed on the courts. If you look good on the court you will play better!!!

Without your support we will not be able to continue hosting tournaments. We strive for Excellence! Our goal is to run a fair well organized event. We hope that you are able to check the yes box on all of the questions! If you liked the tournament please check Excellent. If you mark down "average", this is bad. Thanks again for your participation! We appreciate your support! Refuse to Lose!! more info

Currently there is no delay. All matches for sat the 5th are on schedule. If it begins to rain and a delay is called for, we will update this message. We will update this message 2hrs before the start of all matches on a given tournament day if it is raining. If it is raining after 8p on the night before the tournament, we may start a delay then. Please check this section of the notes to stay up to date on a possible delay. We will not cancel a day before noon due to the rules. We have lights, so plan on playing under them if we experience delays due to rain. The rain hotline is 925 9372582. Please only call this # in case of an emergency or if you are en route to the club and it begins to rain. If you are driving from more than 2 hrs out then you may call the director directly. Unfortunately, usually we will not be able to start a delay more than 2 hrs before the first match times.

draws may be limited from 4 players to 32 depending on the age category and division.

Hopefully you have read the rules and understand that the grren dot novice 12 and under b and g events have limited draws of only 4 players. There are far more players than 4 signed up. Many players will be turned away. We would like to ask that if you are not accepted into the 12s novice green dot ball event if you would like to enter into the 14s novice or 12s challenger for boys or girls? Unfortunately, with the new rules for green dot ball tournaments, we are not able to accept many 12s novice green dot players due to court constraints. If possible we will place all novice players that do not make the cut in another division. If you would not like to do this, please contact the director at hunterhg@comcast.net and we will happily refund your entry fee.

Receive 50% of your entry fee back. Apply for the TOURNAMENT ENTRY ASSISTANCE GRANT(TAG). For more information about this grant or to obtain a copy of the application please visit the USTA Northern California junior homepage at www.norcal.usta.com.