ALL MATCHES HAVE BEEN ADJUSTED FOR WEDNESDAY!!!
All matches in progress or un-played on Tues due to rain have been rescheduled for Wednesday!!! Please check the draws for the changes!!!
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READ THE WEATHER POLICY BELOW!!!!
When there are no weather issues to report we will not be updating the Hotline and we will only be updating the website and the beginning of each day as it says below. We also will not be responding to messages by email nor voice mail regarding weather. If there are no changes or directives given that means there is nothing currently to report. Thanks for your patience and understanding. Please carry the Hotline # with you at all times. 704-553-9826. This note was posted at 6:30 am on Tuesday.
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WEATHER POLICY (Read Very Carefully):
For ALL weather information call the Referee's 24 Hour Hotline: 704-553-9826. Updates won't be provided online during the days once they start. Unless there are specific alternate play instructions on the Hotline you are to plan to arrive in time for your scheduled match or be prepared for lateness or no show" penalties. We will NOT alter schedules based on what might be possible to happen per weather forecasts and/or what may be happening at your house. Each play site will be based on what is going on at that location. In the event we actually do have weather issues we will try to have brief delays and keep players at the sites. You would still be required to be at the play site as scheduled. Please don't leave messages on the hotline asking to be called back about the weather (nor will we be responding to personal weather emails) and fail to arrive in a timely manner. This will be an information source ONLY. There will only be updates day to day. There will be no cancelling of the entire weekend on the first day. Also know that in the event of the weather issues we do confer with NC Tennis to determine how to proceed and go with their decisions. REMEMBER: IT IS STILL YOUR RESPONSIBILITY TO ARRIVE AS SCHEDULED UNLESS ALTERNATE ARRIVAL TIMES ARE ON THE HOTLINE!!!
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COLD TREAT ON MONDAY!!!
Each player will have their choice of either a sampling of Gelato (similar to ice cream) or Sorbetto (sorbet) from 1-3 pm on Monday. Each player will get their choice of just ONE sampling. There will not be any for sale but we encourage you to visit the Bella Fresco Café & Gelateria to sample all of their ever changing, homemade, Gelato and Sorbetto offerings. They are made on site and from scratch. Their food is also a must try! You can get fresth food as well as homemade dessert with just one stop. They are located in the Arboretum on the Providence Rd. side of the mall.
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CONTACTING THE REFEREE AND TOURNAMENT DIRECTOR DURING THE EVENT:
Please send an email to cunninghamlisa@carolina.rr.com unless it's very time sensitive information you need to share. If you need to share timely information plese leave a voice message at our 24 Hotline (704-553-9826) and follow up if at all possible with an email to cunninghamlisa@carolina.rr.com. While it will not always be possible to return messages we will act on any information shared as promptly as we can. Most of your questions can be answered by first reading through information provided below. Thank you for your cooperation and patience!
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THERE WILL NOT BE ANY DEADLINE EXTENSIONS!!!
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QUESTIONS REGARDING SCHEDULING "PRIOR" TO THE CLOSE OF THE SIGN-UP PERIOD:
Please email Lisa Cunningham at cunninghamlisa@carolina.rr.com. You may also follow up with a phone message to Lisa at 704-553-9826 (NO TEXTS). Please don't call the club or the Tournament Director as this will just slow down the process. You are welcome to go ahead and sign up and then email your questions/concerns after first checking to see if your questions are already covered below. If I cannot honor the request (and I will not absolutely know until after the sign-up period closes and the draws are completed) you can usually be unselected due to the Tournament Director Selection Process now being used. If needed you can also be refunded with no penalty. If you fail to make your situations known by the time the online sign-up period closes you would not be refunded per the "Withdrawal/Refund section below. Make sure you also become familiar with the section "Junior Suspension Points" as well.
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MATCHES MAY START 8 AM OR LATER ON EACH DAY OF THIS EVENT!!!
Monday, Tuesday and Wednesday matches may start as early as 8 am. The time guidelines are the same for all age divisions (10's - 18's). Be prepared! Exact information will NOT be available until the draws are published.
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THERE WILL BE "NO" PRACTICE COURTS AT RUSSELL TENNIS CENTER (Alternate Suggestion):
Please don't ask for practice courts nor jump onto temporarily open courts you may see at either location. We are unable to leave any courts open and available for practice. It's unfair for some to be able to warm-up but not all players. It is always prohibited for practice players to be next to tournament matches in progress. Match warm-ups count as a "match in progress". We suggest you try Providence Square Racquet's outdoor courts across the street from Russell Tennis Center located in the Providence Square apartments. Courts will be first come, first serve at any location you may choose to try. They will NOT be reserved for our tournaments' use and may indeed be reserved for something else. Please check to make sure they are not reserved. Please do not try to remove anyone already playing.
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MAKE SURE TO SCROLL DOWN THROUGH "ALL" INFORMATION LISTED:
This is the way to obtain required and necessary information. Even if you think you know all of it read it again for changes and updates! You are responsible for this information and are expected to know it.
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SURFACES:
This surface will use HARD and SOFT courts for this event!
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DRAWS:
They will be limited to 32 per event!! If you sign up for events that already have 32 players you may end up alternates and unable to participate.
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RUSSELL TENNIS CENTER (MAIN SITE):
Please find the directions link to RTC on this site's homepage. It's on Providence Road beside of a fire station and across the street from the entrance to Providence Square Apartments.
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MEDICAL AND BEHAVIOR RELEASE:
All players must bring a "signed" Medical Release and a Behavior Release Form with then when they check in for their first match. Signature of player and parent (guardian) is required. Please have them completed when you arrive so that it doesn't slow down the start of the matches. You can find this Behavior Release (signed by the parent) and the Medical Release (signed by both the parent and the player) by going to www.nctennis.com. This two page set of Releases is required by NCTA/STA and failure of a tournament to comply can cause the loss of the tournament sanction. If you have a www.mytennisnetwork.com account you can get a form printed with your information that just needs signatures.
more info
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HONOR THE GAME (Formerly: SPORTSMANSHIP VIDEO):
This video is required as a one-time viewing for ALL players & parents!
more info
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JUNIOR SUSPENSION POINTS FOR FAILURE TO COMPLETE A TOURNAMENT:
The number of players not completing all matches in a tournament is very high. There are numerous withdrawals once the draws are posted, and may walkovers in the consolations. The penalty below is minor. However, those who consistently fail to complete a tournament will understand this is not acceptable. Failure to play a match is not fair to opponents, costly to an opponent, and not good sportsmanship. (passed by NCTA Board 10/09, revised 10/10, updated 02/12). (1) After the tournament online deadline, failure for a Junior player to complete a tournament for ANY reason other than retirement during a match due to injury/illness = 1 point (suspension points are in effect for inclement weather, illness, injury, emergency, etc.) (2) Players may receive 1 point for main draw singles, 1 point for consolation & 1 point for doubles = 3 points (3) DEFAULT NO SHOW AND DEFAULT REFUSAL TO PLAY points will remain 5 points. (4) Points are accumulative in the Junior Suspension points system. (5) a notification letter is sent at 6 points. (6) A 3 month suspension will occur when 10 points are reached. Appeals at 10 points can be made to the grievance chairperson. If a player withdraws or has a walkover because of injury or illness the player shall send written verification of the injury or illness from a medical professional to dan@nctennis.com no later than 5 days after the last scheduled day of the tournament. Upon receipt & verification, the points will be removed. The verification of illness/injury will be kept on file in the NCTA office. There is a form at www.nctennis.com that can be used. Additional Explanation effective for 2012 regarding SUSPENSION POINTS: Failure to complete a Tournament will not be penalized if the withdrawal or walkover is excused. To encourage parents & coaches who are in charge of a junior player to discipline them by not allowing the junior to continue play or to start play, this Adult Decision will not incur points. Defaults for no show or refusal to play will still incur points.
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AWARDS:
There will be Awards for the Champion(s) and the Finalist(s) in each division of Singles main draws as well as the Doubles draws. There will be Awards for the Consolation Champion(s) in each division of the consolation draws.
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AMENITIES:
There will be a COLORED (we will use several colors in an assortment of sizes and you will be able to chose one per player). There will also be water on the court for players.
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WITHDRAWALS/REFUNDS:
If you wish to withdraw prior to the close of the online sign-up period go to the "Edit Your Registration" area and use the links that you need starting with obtaining your confirmation#. This area is located to the right of the "Important Info" section. Your entry will be removed and no charges for any tournament event will be processed once the sign-up period closes. If you haven't removed your entry nor notified the REFEREE (in writing by email) of your desire to be removed from the tournament BEFORE the sign-up period closes you will be charged during the Tournament Director Selection process. There will be NO entry fee refunds for any withdrawal requests received after the close of the online sign-up period.
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NCTA INCLEMENT WEATHER INFORMATION:
Any division where play has begun, there will be no refund. Any division where NO play has begun is subject to a partial refund after ALL tournament expenses have been paid if money remains. All completed scores must be reported. Incomplete matches are reported as ABANDONED (these matches started but the Referee decides they cannot be completed). Matches never started are recorded as UNPLAYED. If a tournament is unable to complete the event within the sanctioned dates there will be NO extensions. The tournament will be over. It is at the discretion of the Tournament Committee if the entire tournament is cancelled due to inclement weather. This information is for all sanctioned tournaments experiencing rain or other weather issues.
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GO DIRECTLY TO YOU FIRST MATCH SITE:
THESE ARRIVAL REQUIREMENTS ARE FOR ALL OF YOUR MATCHES INCLUDING YOUR FIRST MATCH: You are to arrive at the desk 30 minutes before your match time and you are to make sure you have your medical release form (and that it's filled out). You will get your event t-shirt at your first match check-in. You are to be completely ready for your match when you sign-in at the desk. This means that you must have your racquet and other apparatus desired with you including your match shoes on and you have been to the bathroom if needed. Otherwise you aren't ready for your match and this could result in your being late to start your match which could cause you to be penalized. Also remember that anything you want to have on the court with you must be carried onto the court by you. If you can't carry it perhaps you don't really need it. BESIDE OF THE TIME ON THE DRAWS ARE LETTERS CORRRESPONDING TO THE LOCATIONS AND WILL MATCH WHAT IS ABOVE AND ALSO WHAT IS IN THE DIRECTIONS.
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OLDE PROVIDENCE RACQUET CLUB (ALTERNATE SITE):
Please use your GPS or mapquest to get directions to the POOL ENTRANCE at OPRC. It sits in the corner of Olde Providence Rd. and Sharon View Rd. THIS SITE WILL ONLY BE USED IF WE EXPERIENCE WEATHER ISSUES AND NEED MORE SPACE TO GET THROUGH THE MATCHES FASTER.
more info
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WE CANNOT ADD ANY PLAYERS THAT WILL AFFECT SEEDING AFTER THE CLOSE OF THE SIGN-UP PERIOD!!
This rule started in 2013 and comes directly from NC Tennis.
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12'S ARE REQUIRED TO PLAY WITH "GREEN" BALLS ON A FULL SIZED COURT!
12's will continue to also use the scoring listed in the "Match Format" area. We will be using the "green dot" balls.
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SEEDS ARE OBTAINED THROUGH A SYSTEM "AUTO-SEEDING" PROCESS!!
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"10's SCORING FORMAT:
10's will still use the "orange" ball and will still play on 60 inch courts. The scoring format will now be: Singles will be the best of 2 short sets (first to 4 games and win by 2 games) with a set tiebreak (first to 7 points and win by 2 points at 4-4 in each set). In the case of a third set it will also be a tiebreak to 7 points and by a margin of 2 points. In the case of inclement weather no-ads can be implemented. Doubles matches will be regular 6 game set with a set tiebreak to 7 points with a margin of 2 points at 6-6 (THIS IS AD SCORING). In the case of inclement weather the doubles will not change from what is listed other than it may revert to no-ad. ALSO REMEMBER THAT ANY BALLS LANDING ON A LINE ARE GOOD SHOTS AND ARE TO BE CALLED AS "GOOD".
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GENERAL RULES (read carefully and completely):
All USTA rules will be used. Time and Code Violations will be used as needed. Please remember that you must have permission to leave the court to go to the restroom from an official. Racquet abuse, ball abuse, foul, insulting comments toward your opponent, coaching from parents or friends (anything that is said that could be considered directing the match), and more, can all result in Code Violations. We expect good behavior from all players and spectators. You are subject to Time Violation(s) for any minutes you are late up to 15 minutes late at which time you may be defaulted. Above all we expect you to be respectful of yourself and your opponent(s). Codes will be issued if you are heard saying "SUCK" (or anything that rhymes with it), any two word diety references such as Jesus Christ, God D---, religious references, sexual preference comments such as "I am so gay" or You are "SO" lucky, etc. These are just a few examples of things not to be heard said. If you aren't sure if something will get you into trouble it's probably best not to do or say it.
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MATCH FORMATS (includes new information for 3rd set situations):
All SINGLES matches (except 10's, see separate section below this for details) will be the best of 2 Tiebreak sets (Tiebreak at 6 games all and the first player to get at least 7 points with a 2 point lead wins the tiebreak) and a Super Tiebreaker (this would be won by the first player to have at least 10 points with a 2 point lead would win the tiebreak) in lieu of a 3rd set. If you split sets there will be a 3 minute break between a second and third set. You must notify an official immediately if this occurs. If you desire coaching (this also includes electronic coaching) it must be on the court and you cannot use but one person or source for the coaching. If you go to the bathroom first you will forfeit your right to have coaching. You must notify the Referee if you need to leave the court to go to the bathroom. If we cannot find you and you are gone more than the three minutes you are subject to an immediate penalty that can result in the loss of the match. You CANNOT have coaching at any other time during your match other than between the second and third sets in singles. All DOUBLES matches (except 10's, see separate section) will be 1, 8 game, pro-set. In the event of weather alternate scoring methods may be introduced. YOU MAY NOT LEAVE THE COURT FOR ANY REASON WITHOUT NOTIFYING THE REFEREE OR ANOTHER TOURNAMENT OFFICIAL.
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USE OF ANY AND ALL ELECTRONIC DEVICES IS STRICTLY PROHIBITED:
Use of a cell phone (even just a ringing phone) while on court (except during the 3 minute break between second and third sets for coaching purposes only) is subject to an immediate code violation and use of any sort of electronic device is also strictly prohibited and can result in a code violation as well. Please make sure to cut off ringers on phones and put away head phones, I Pods, etc. There are no acceptable devices while on a tennis court during a match.
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ONLINE TRANSACTION CLARIFICATION (regarding event fee and transaction fee):
While there is nothing new as far as online charges and payment, it seems there has become some confusion. USTA charges $3 for any and all online transactions. This is not charged by the event nor is it received by the event so we are unable to refund it. USTA also adds that amount to any posted charges listed on this website as well as all other USTA events. Thusly your first event charge is $45 per player but USTA will add a $3 transaction fee for a total of $48. Your second event is free and will have no charge for the event per player but the $3 transaction fee is still charged and will still go directly to USTA. This is very well explained during the online transaction when payment is completed and is not a change. All listed information is therefore correct as advertised. All charges stay "pending" in your account until after the sign up period closes and the Tournament Director Selection process is completed.
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DOUBLES SCHEDULING:
Most doubles in this tournament will be played on Tues. However this doesn't mean that you won't have any doubles on Monday or Wed. Just a reminder: If you are already playing singles there is no additional entry fee for also playing doubles. Each event does have it's own online transaction fee of $3 that goes directly to USTA. Make sure you have a partner for doubles. It's up to you to find your own partner before the sign up deadline. THE DOUBLES SIGN UP DEADLINE IS THE SAME AS THE SINGLES SIGN-UP DEADLINE. If you sign up just yourself you need to advise the Referee by email who your partner happens to be. If you choose to only play doubles that event will carry the "FLAT FEE" because the first event has the fee and the second event is free. If there is only one event entered it carries the charge.
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FLAT FEE:
This event has a "FLAT FEE" allowing play in one singles and one doubles event if desired. If you chose to only play doubles that event will carry the "FLAT FEE" because the first event has the fee and the second event is free. If there is only one event entered it carries the charge.
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GREAT SPORTS EVENT (This tournament is a GSE event):
Always remember to give the benefit of doubt to your opponent on a close line call and remember that the line is always good. Make calls against yourself such as a double bounce or touching the net while the point is in progress. Call out the score every point and congratulate your opponent on great shots. Parents are to be good sports outside the court. At the end of a match remember to remove hats and shake hands at the net. To reward the good sports at our tournament the officials and director will be handing out pins to players who exhibit great sportsmanship and uphold the tradition of honor in our sport!
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Players are selected manually by the tournament director after the close of registration.
Entry to this tournament is open to all USTA members. Entries must be submitted by Thursday, August 6, 2015 11:59:00 PM Eastern Time. Only USTA members can register online if available.
In the future, you can jump straight to this tournament by entering the tournament identification number: 700093215 from the searchable schedule homepage.
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