GREAT SPORTS PIN RECIPIENTS:
Libby McGivern was nominated by her opponent for her consistently fair calls for their entire match! Ethan Scheper was nominated for his extreme patience and flexibility with a laid-back and yet, respectful attitude! Both of these recipients will receive their pins in the mail in a few days!
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SUNDAY HAS BEEN CANCELLED!!!!
We appreciate everyone's willingness to stick it out this weekend and try to play. We had hoped to get all the way to completion but we had also scheduled in a way to be the most fair and safe each and every day of the event. The size of the draws varied hugely and this was a daunting task but we had everyone where they were left with 1-2 rounds to finish if we were able to finish on Sunday. We did consider all requests for more or less play on Saturday but we wanted to finish each day at a similar place and we also scheduled where we wouldn't have any kids trying to play in temperatures under 20 degrees whether it be early morning or evening. All of our play started and ended in the high 20's or more each day. There's absolutely no way to make everyone feel totally satisfied and happy but we hope all of you can understand what we were safely trying to achieve for each and every participant. We don't feel we can do anyone any service trying to get in any play in the small windows that might be found today nor can we hope to clear up courts in those limited windows. We wanted to be timely this morning before anyone started down to us with commutes and we didn't want to mess up your whole day with no hope of enough clearing to get us finished no matter the format we tried to use. We did all of this with a pre-set plan we formed in conference with NC Tennis and we adhered to their guidelines. THANKS TO ALL OF YOU FOR YOUR WILLINGNESS TO PLAY AND FOR BEING SUCH UNDERSTANDING PEOPLE ALL WEEKEND AND WE HOPE TO SEE YOU AGAIN NEXT YEAR!!!!!
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SPECIAL WEATHER UPDATE:
WE WILL BE PLAYING THIS WEEKEND!!!! THE ONLY CHANGE WILL BE IN THE SECONDARY LOCATION. WE WILL NOT BE USING JATC AND WILL BE USING WADDELL HS INSTEAD.
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QUESTIONS REGARDING SCHEDULING "PRIOR" TO THE CLOSE OF THE SIGN-UP PERIOD:
Please email Lisa Cunningham at cunninghamlisa@carolina.rr.com. You may also follow up with a phone message to Lisa at 704-553-9826 (no texts). You are welcome to go ahead and sign up and then email your questions/concerns after first checking to see if your questions are already covered below. If I cannot honor the request (and I will not absolutely know until after the sign-up period closes and the draws are completed) you can usually be unselected due to the Tournament Director Selection Process now being used. If needed you can also be refunded with no penalty. If you fail to make your situations known by the time the online sign-up period closes you would not be refunded per the "Withdrawal/Refund" section below. Make sure you also become familiar with the section "Junior Suspension Points" as well.
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This is an OUTDOOR event with "NO" indoor backup!!!
Please understand the nature of this event. It can potentially be more affected by weather and can involve more possible weather related delays. Our goal is to get the event done and not to inconvenience anyone more than absolutely necessary. However all tournaments require a commitment of the majority of the days involved always. We do work closely with NC Tennis anytime we do have weather issues and proceed as they instruct us.
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THERE ARE TWO SITES!
You will find either JATC (Jeff Adams Tennis Center, 1200 W. Tyvola Rd., Charlotte, NC 28217) or PRP (Park Rd. Park. 6220 Park Rd. Park, Charlotte, NC 28210, make sure to turn left to get to tennis courts, don't use the entrances on the right) on the draws to indicate which location you need to arrive at for each match.
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GREAT SPORTSMANSHIP EVENT!
To reward the good sportsmanship of our players officials and/or the Tournament Director will be handing out pins to players who exhibit great sportsmanship and uphold the tradition of honor in our sport. Please nominate any opponents you feel should be considered. Parents are also encouraged to make us aware of exceptional behaviors they notice. Our expectations for this un-officiated sports are still for you to: Always give the benefit of the doubt to your opponent on a close line call; Make calls against yourself, such as a double-bounce or touching the net while the point is in progress; CALL OUT THE SCORE EVERY POINT (LOUDLY); Congratulate your opponent on great shots; Parents- be good sports outside the court (no coaching); And win or lose, end the match with removal of hats and a handshake at the net!
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MATCHES MAY START AT 4 PM OR LATER ON FRIDAY AFTERNOON!
Saturday and Sunday matches may start as early as 8 am. The time guidelines are the same for all age divisions (10's-18's). Be prepared! Exact information will NOT be available until the draws are published.
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WE CAN'T ADD ANY PLAYERS THAT WILL AFFECT SEEDING AFTER THE CLOSE OF THE SIGN-UP PERIOD!
This rule started in 2013 and comes directly from NC Tennis. Per Jan, 2015 training NC tennis doesn't want us taking any late entries at all.
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DIRECTIONS TO PRP (PARK RD. PARK) - "MAIN" SITE:
From South Carolina to Park Road Park: Take I-77N toward Charlotte. Take Tyvola Rd. exit - Exit 5 toward Coliseum Area. Keep right at the fork to go on to Tyvola Rd. Go approx. 2.6 miles and turn right on Park Rd. Go approximately .4 miles and Park Road Park is on the LEFT(make sure you don't turn right into the picnic areas, you can see the tennis courts from the road). From North of Charlotte to Park Road Park: Take I-77S toward Charlotte. Take Tyvola Rd. exit - Exit 5 toward Coliseum Area. Keep left @ fork to go on to Tyvola Rd. Go approx. 2.6 miles and turn right on Park Road. Go approximately .4 miles and the Park Road Park tennis courts are on the LEFT ((make sure you don't turn to the left into the picnic areas, you can see the tennis courts from the road). The actual address is Park Rd. Park, 6220 Park Rd., Charlotte, NC 28210
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E.E. WADDELL HIGH SCHOOL (WHS):
Waddell HS (WHS) is located at: 7030 Nations Ford Rd., Charlotte, NC 28217, Please use the MAPQUEST link above or your GPS for exact directions from your starting location.
more info
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THERE WILL BE "NO" PRACTICE COURTS AT PRP OR JATC!! ALTERNATE SUGGESTIONS:
Please don't ask for practice courts nor jump onto temporarily open courts you may see at either location. We are unable to leave any courts open and available for practice. It's unfair for some to be able to warm-up but not all players. It is all prohibited for practice players to be next to tournament matches in progress. Match warm-ups count as a "match in progress". Courts would be first come, first serve at any location you may choose to try. They will NOT be reserved for our tournaments use and may indeed be reserved for something else. Please check to make sure they are not reserved and if they are not, then it would be first come, first serve. Please do not try to remove anyone already playing at one of the alternate locations listed below. SUGGESTIONS: Freedom Park is the closest public park to JATC. It's located on 1900 East Blvd and has 12 lighted courts in 2 groups of 6 each. DIRECTIONS FROM JATC TO FREEDOM PARK: Turn left out of JATC the parking lot onto Tyvola Road. At the first light, turn left onto Tryon Street (NC 49). At the 2nd light, turn right onto Woodlawn Road. At the 7th light, turn left onto Selwyn Avenue. Go to the 2nd light and turn left onto Queens Road West. Go to the first light and turn left onto East Blvd. The entrance to the park will be on your left immediately over the bridge. Go to the stop sign and turn right. The courts are at the end of the drive. Carmel Rd. Park is the closest public park to PRP. It has 2 unlighted courts and would also be first come, first serve. DIRECTIONS FROM PARK RD. PARK TO CARMEL RD. PARK: Turn right out of the parking lot at Park Rd. Park onto Park Rd. At the stoplight turn right onto Fairview Rd. Stay on Fairview until reaching Carmel Rd. Turn right onto Carmel Road. Go through the first light at Sharon View Road and continue for approximately 1/2 mile. Courts will be on the right.
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MAKE SURE TO SCROLL DOWN THROUGH "ALL" INFORMATION LISTED:
THIS IS THE WAY TO OBTAIN REQUIRED AND NECESSARY INFORMATION. EVEN IF YOU THINK YOU KNOW ALL OF IT READ IT AGAIN FOR CHANGES AND UPDATES! YOU ARE RESPONSIBLE FOR THIS INFORMATION AND ARE EXPECTED TO KNOW IT.
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GO DIRECTLY TO YOUR FIRST MATCH SITE:
THESE ARRIVAL REQUIREMENTS ARE FOR ALL OF YOUR MATCHES INCLUDING YOUR FIRST MATCH: You are to arrive at the desk 30 minutes before your match time and you are to make sure you have your medical release form. You will get your event t-shirt at your first match check-in. You are to be completely ready for your match when you sign in at the desk. This means that you must have your racquet and other apparatus desired with you including your match shoes on and have been to the bathroom if needed. Otherwise you aren't ready for your match and this could result in your being late to start your match which could cause you to be penalized. Also remember that anything you want to have on the court with you must be carried onto the court by you. If you can't carry it perhaps you don't really need it. Beside of the time on the draws are the letters corresponding to the locations and will match what is above and also what is in the directions.
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WEATHER POLICY (Read Very Carefully):
THERE IS A CHANCE OF STORMS DURING A COUPLE OF MORNING HOURS THAT SHOULDN'T HAVE ANY EFFECT ON THE LATE AFTERNOON AND EVENING. ANY UPDATES WILL BE ON THE HOTLINE AND IF THERE AREN'T ANY ALTERATIONS TO THE SCHEDULING PLEASE DO EXACTLY WHAT IT SAYS ON THE DRAW SHEETS AND THE INFORMATION BELOW!!! For ALL weather information call the REFEREE'S 24 Hour Hotline: 704-553-9826. Updates won't be provided online during the days once they start. Unless there are specific alternate play instructions on the Hotline you are to plan to arrive in time for your scheduled match or be prepared for lateness or "no show" penalties. We will NOT alter schedules based on what might be possible to happen per weather forecasts and/or what may be happening at your house. Each play site will be based on what is going on at that location. In the event we actually do have weather issues we will try to have brief delays and keep players at the sites. You would still be required to be at the play site as scheduled. Please don't leave messages on the hotline asking to be called back about the weather (nor will we be responding to personal weather emails) and fail to arrive in a timely manner. This will be an information source only. There will only be updates day to day. There will be no cancelling of the entire weekend on the first day. Also know that in the event of weather issues we do confer with NC Tennis to determine how to proceed and go with their decisions. REMEMBER: IT IS STILL YOUR RESPONSIBILITY TO ARRIVE AS SCHEDULED UNLESS ALTERNATE ARRIVAL TIMES ARE ON THE HOTLINE!!!
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DRAWS:
They will be limited to 32 per event!!! If you sign up for events that already have 32 players you may end up as alternates and unable to participate.
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MEDICAL AND BEHAVIOR RELEASE:
All players must bring a "signed" Medical Release and a Behavior Release Form with them when they check in for their first match. Signature of player and parent (guardian) is required. Please have them completed when you arrive so that it doesn't slow down the start of the matches. You can find this Behavior Release (signed by the parent) and the Medical Release (signed by both the parent and the player) by going to www.nctennis.com. This two page set of Releases is required by NCTA/STA and failure of a tournament to comply can cause the loss of the tournament sanction. If you have a www.mytennisnetwork.com account you can get a form printed with your information that just needs signatures.
more info
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HONOR THE GAME (formerly SPORTSMANSHIP VIDEO):
This video is required as a one-time viewing for ALL parents.
more info
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SURFACE: We will only be using HARD courts for this event!
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"10s" SCORING FORMAT:
10's will still use the orange ball and will still play on 60 inch courts. The scoring format will now be: Singles will be the best of 2 short sets (first to 4 games and win by 2 games) with a set tiebreak (first to 7 points and win by 2 points at 4-4 in each set). In the case of a third set it will also be a tiebreak to 7 points and by a margin of 2 points. In the case of inclement weather singles play will be one regular 6 game set with a tiebreak to 7 points with a margin of 2 points to win and it will be played at 6-6. THIS IS AD SCORING! In the event of inclement weather no-ads can be implemented. Doubles matches will be a regular 6 game set with a set tiebreak to 7 points with a margin of 2 points at 6-6. THIS IS AD SCORING. In the case of inclement weather the doubles will not change from what is listed other than it may revert to no-ad. Also remember that any balls landing on a line are good shots and are to be called as "good".
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12'S ARE REQUIRED TO PLAY WITH "GREEN" BALLS ON A FULL SIZED COURT!
12's will continue to also use the scoring listed in the "Match Format" area. We will be using the "green dot" balls.
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SEEDS ARE OBTAINED THROUGH A SYSTEM "AUTO-SEEDING" PROCESS!!
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RULES (read carefully and completely):
All USTA rules will be used. Time and Code Violations will be used as needed. Please remember that you must have permission to leave the court to go to the restroom from an official. Racquet abuse, Ball abuse, foul , insulting comments toward your opponent, coaching from parents or friends (anything that is said that could be consider directing the match),and more, can all result in Code Violations. We expect good behavior from all players and spectators. You are subject to Time Violation(s) for any minutes you are late up to 15 minutes late at which time you may be defaulted. Above all we expect you to be respectful of yourself and your opponent(s). Codes will be issued if you are heard saying "SUCK" (or anything that rhymes with it), any two word deity references such as Jesus Christ, God D----, religious references, sexual preference comments such as "I am so gay" or "You are SO lucky", etc. Those are just a few examples of things not to be heard saying. If you aren't sure if something will get you into trouble it's probably best to not do or say it.
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MATCH FORMATS (includes new information for 3rd set situations):
All SINGLES matches (except 10's, see separate section below this for details) will be the best of 2 Tiebreak sets (Tiebreak at 6 games all and the first player to get at least 7 points with a 2 point lead wins the tiebreak) and a Super Tiebreaker (this would be won be the first player to have at least 10 points with a 2 point lead would win the tiebreak) in lieu of a 3rd set. If you split sets there will be a 3 minute break between a second and third set. You must notify an official immediately if this occurs. If you desire coaching (this also includes electronic coaching) it must be on the court and it must come before a bathroom break. If you go to the bathroom first you will forfeit your right to have coaching. You must notify the Ref if you need to leave the court to go to the bathroom. If we cannot find you and you are gone more than the three minutes you are subject to an immediate penalty that can result in the loss of the match. You CANNOT have coaching at any other time during your match other than between the second and third sets in singles. All DOUBLES matches (except 10's, see separate section below) will be 1, 8 game, pro-set. In the event of weather alternate scoring methods may be introduced. YOU MAY NOT LEAVE THE COURT FOR ANY REASON WITHOUT NOTIFYING THE REFEREE OR ANOTHER TOURNAMENT OFFICIAL.
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USE OF ANY AND ALL ELECTRONIC DEVICES IS STRICTLY PROHIBITED:
Use of a cell phone (even just a ringing phone) while on court (except during the 3 minute break between second and third sets for coaching purposes only) is subject to an immediate code violation and use of any sort of electronic device is also strictly prohibited and can result in a code violation as well. Please make sure to cut off ringers on phones and put away head phones, I Pods, etc. There are no acceptable electronic devices while on a tennis court during a tournament match.
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ONLINE TRANSACTION CLARIFICATION (regarding event fee and transaction fee):
While this is nothing new as far as online charges and payment, it seems there has become some confusion. USTA charges $3 for any and all online transactions. This is not charged by the event nor is it received by the event so we are unable to refund it. USTA also adds that amount to any posted charges listed on this website as well as all other USTA events. Thusly your first event charge is $45 per player but USTA will add a $3 transaction for a total of $48. Your second event will have no charge for the event per player but the $3 transaction fee is still charged and will still go directly to USTA. This is very well explained during the online transaction when payment is completed and is not a change. All listed information is therefore correct as advertised.
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DOUBLES SCHEDULING:
We will begin play for the majority of doubles as early as possible on Saturday but this doesn't mean that there won't be any need to start on Friday. (Just a reminder: If you are already playing singles there is no additional entry fee for also playing doubles. Each event does have it's own online transaction fee of $3 that goes directly to USTA. This event has a "FLAT FEE" allowing play in one singles and one doubles event if desired. Make sure you have a partner for doubles. It's up to you to find your own partner before the sign up deadline. The doubles sign up deadline is the same as the singles sign-up deadline. If you sign up just yourself you need to advise the Referee by email who you partner happens to be. If you choose to "only" play doubles that event will carry the "FLAT FEE" because the first event has the fee and the second event is free. If there is only one event entered it carries the charge.
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NCTA INCLEMENT WEATHER INFORMATION:
Any division where play has begun, there will be no refund. Any division where NO play has begun is subject to a partial refund after ALL tournament expenses have been paid if money remains. All completed scores must be reported. Incomplete matches are recorded as ABANDONED (these are matches started but the Referee decides they cannot be completed). Matches never started are recorded as UNPLAYED. If a tournament is unable to complete the event within the sanctioned dates there will be NO extensions. The tournament will be over. It is at the discretion of the Tournament Committee if the entire tournament is cancelled due to inclement weather. This information is for all sanctioned tournaments experiencing rain or other inclement weather issues.
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WITHDRAWALS/REFUNDS:
If you wish to withdraw prior to the close of the online sign-up period go to the "Edit Your Registration" area and use the links that you need starting with obtaining you confirmation #. This area is located to the right of the "Important Info" section. Your entry will be removed and no charges for any tournament events will be processed once the sign-up period closes. If you haven't removed your entry nor notified the Tournament Director (in writing by email) of your desire to be removed from the tournament before the sign up period closes you will be charged during the Tournament Director Selection process. There will be NO entry fee refunds for any withdrawals requests received after the close of the online sign-up period.
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JUNIOR SUSPENSION POINTS FOR FAILURE TO COMPLETE A TOURNAMENT:
The number of players not completing all matches in a tournament is very high. There are numerous withdrawals once the draws are posted, and many walkovers in the consolations. The penalty below is minor. However, those who consistently fail to complete a tournament will understand this is not acceptable. Failure to play a match is not fair to opponents, costly to an opponent, and not good sportsmanship. (passed by NCTA Board 10/09, revised 10/10, updated 02/12). (1) After the tournament online deadline, failure for a JUNIOR player to complete a tournament for ANY reason other than retirement during a match due to injury/illness = 1 point (suspension points are in effect for inclement weather, illness, injury, emergency, etc) (2) Players may receive 1 point for main draw singles, 1 point for consolation & 1 point for doubles = 3 points (3) DEFAULT NO SHOW & DEFAULT REFUSAL TO PLAY points will remain 5 points. (4) Points are accumulative in the Junior Suspension points system. (5) A notification letter is sent at 6 points. (6) A 3 month suspension will occur when 10 points are reached. Appeals at 10 points can be made to the grievance chairperson. If a player withdraws or has a walkover because of injury or illness the player shall send written verification of the injury or illness from a medical professional to dan@nctennis.com no later than 5 days after the last scheduled day of the tournament. Upon receipt & verification, the points will be removed. The verification of illness/injury will be kept on file in the NCTA office. There is a form at www.nctennis.com that can be used. Additional Explanation effective for 2012 regarding SUSPENSION POINTS: Failure to complete a Tournament will not be penalized if the withdrawal or walkover is excused. To encourage parents & coaches who are in charge of a junior player to discipline them by not allowing the junior to continue play or to start play, this Adult Decision will not incur points. Defaults for no show or refusal to play will still incur points.
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AWARDS:
There will be Awards for the Champion(s) and the Finalist(s) in each division in the Singles main draws as well as the Doubles draws. There will be Awards for the Consolation Champion(s) in each division of the consolation draws. There will also be one Female and one Male sportsmanship award presented.
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AMENITIES:
There will be a T-shirt for each participant (occasionally there may be a substitution for the t-shirt with a gym bag, back pack, etc.) as well as a cooler of ice water to fill your jugs and water bottles. There will be a cooler of just ice (to refill players coolers and to get ice for injuries), a cooler of Gatorade with cups and bottled water (please don't use these to fill up water bottles, jugs or coolers) as well as bananas.
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JATC Directions: 1-77 S, #5 (Tyvola Rd.)-right at light- approx. 1 mi. cross S. Tryon St.-about 200 yds on the right. 1-77 N, #5 -left at light-cross over 1-77, follow directions above from here.
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PARK RD. PARK Directions: 1-77 S, #5 (Tyvola Rd.) left at light- stay on Tyvola until you reach Park Rd. Park (about 2 mi). Turn right, Park is almost to the next light on the LEFT! From 1-77 N,#5, right at light, follow above directions from here. The physical address is 6220 Park Rd. Park, Charlotte, NC 28210. Again, remember if you are using GPS that you must turn LEFT instead of right to get to the tennis courts once you are on Park Rd.
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DRAWS: They will be limited to 32 per event!!! If you sign up for events that already have 32 players you may end up as alternates and unable to participate.
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MATCHES MAY START AT 4 PM OR LATER ON FRIDAY AFTERNOON! Saturday and Sunday matches may start as early as 8 am. The time guidelines are the same for all age divisions (10's-18's). Be prepared! Exact information will NOT be available until the draws are published.
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SPORTSMANSHIP VIDEO: There is a one-time viewing of this video required for ALL parents. This can be found at www.nctennis.com.
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Players are selected manually by the tournament director after the close of registration.
Entry to this tournament is open to all USTA members. Entries must be submitted by Monday, February 23, 2015 11:59:00 PM Eastern Time. Only USTA members can register online if available.
In the future, you can jump straight to this tournament by entering the tournament identification number: 700083815 from the searchable schedule homepage.
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